Charges Subtask

Use this subtask of the Manage Work Assignments screen to view or modify charging information on the charge line associated with the work assignment. You can also use this subtask to enter additional charges for the purchase order (PO).

If the Charge Code Change checkbox is selected on the Configure Purchase Order Voucher Settings screen, you can edit the project, account, and organization that defaulted from the PO line to the charge line. You can also add new charge lines with different projects, accounts, and organizations. If this checkbox is not selected, you cannot modify the project, account, and organization on the charge lines.

You can delete charge lines on this subtask as long as they have not been used on any timesheets in Deltek Time & Expense.

Contents

Field	Description
Line	This field defaults sequentially as new charge lines are added.
PO Line	This field displays the PO line number.
Item	This field displays a valid item ID. This field is disabled if the charge line already has time or expense charged against it.
Revision	When a valid item has been entered or selected, the latest revision (if any) is displayed in this field. This field is disabled if the charge line already has time or expense charged against it.
Description	This field displays the description for the line item. This field defaults from the description linked to the item or miscellaneous charge type but can be edited.
Misc Type	This field displays the PO line charge type code.
Charge Line Start Date	Enter, or click to select, the charge line start date. It defaults from the Work Assignment Start Date but can be edited. The date you enter must be the same or later than the Work Assignment Start Date.
Charge Line End Date	Enter, or click to select, the charge line end date. It defaults from the Work Assignment End Date but can be edited. This date must be the same or earlier than the Work Assignment End Date.
Charge Type	This field displays the charge type from the drop-down list. Valid options are: Labor - This option makes the charge line available in Time & Expense for timesheet entry. Expense - This option makes the charge line available in Time & Expense for expense entry. Other This drop-down list is disabled if the charge line already has time or expense charged against it.
Approval Status	This field defaults to Pending if approvals are required as set on the Configure Subcontractor Management Settings screen, or to Approved and disabled if approvals are not required. You can edit this field if you are eligible to approve charge lines or work assignments. The other statuses are Closed, Rejected, and Hold. Hold means that the charge line is not eligible for approval. You must change the status to Pending before you can approve the charge line. If a charge line has a status of Approved and you change the status of a vendor employee line to Pending or Rejected, the status of the charge line will not change.
Rejection Reason	This field displays a reason for rejecting the charge line.
Approver	This field displays the approver name.
Contr Co Project	This field displays a project to receive charges for this charge line. This field defaults from the project on the PO line but can be edited if you have rights in Configure Purchase Order Voucher Settings. This field is disabled if the charge line already has time or expense charged against it.
Contr Co Project Name	This field displays the project name for the project selected.
Contr Co Account	This field displays an account to receive charges for this charge line. This field defaults from the account on the PO line but can be edited if you have rights in Configure Purchase Order Voucher Settings. This field is disabled if the charge line already has time or expense charged against it.
Contr Co Account Name	This field displays the account name for the account selected.
Contr Co Organization	This field displays an organization to receive charges for this charge line. This field defaults from the organization on the PO line but can be edited if you have rights in Configure Purchase Order Voucher Settings. This field is disabled if the charge line already has time or expense charged against it.
Contr Co Organization Name	This field displays the organization name for the organization selected.
Contr Co GLC	Enter, or click to select, a general labor category. This defaults to the GLC linked to the PO line resource if it exists, and will be used on new lines entered on the Vendor Employees subtask. If you try to enter a GLC on the Vendor Employees subtask that is different from the GLC on the charge line, the GLC on the charge line will be deleted. If there is no value in this field and all the vendor employee records have the same GLC, that GLC will be written to the charge line. This field is disabled if the charge line already has time or expense charged against it.
Contr Co GLC Description	This field displays the GLC description.
Contr Co PLC	Enter, or click to select, a project labor category. This defaults to the PLC linked to the PO line resource if it exists, and will be used on new lines entered on the Vendor Employees subtask. If you try to enter a PLC on the Vendor Employees subtask that is different from the PLC on the charge line, the PLC on the charge line will be deleted. If there is no value in this field and all the vendor employee records have the same PLC, that PLC will be written to the charge line. This field is disabled if the charge line already has time or expense charged against it.
Contr Co PLC Description	This field displays the PLC description.
Perf Co Account	This field displays an account to receive charges for this charge line. This field defaults from the account on the PO line but can be edited if you have rights in Configure Purchase Order Voucher Settings.
Perf Co Acount Name	This field displays the account name to receive charges for this charge line.
Perf Co Organization	Enter, or click to select, the organization to receive charges for this charge line.
Perf Co Organization Name	This field displays the organization name to receive charges for this charge line.
Perf Co Project	Enter, or click to select, the project to receive charges for this charge line.
Perf Co Project Name	This field displays the project name to receive charges for this charge line.
Perf Co GLC	Enter, or click to select, the GLC to receive charges for this charge line.
Perf Co GLC Description	This field displays the GLC name to receive charges for this charge line.
Perf Co PLC	Enter, or click to select, the PLC to receive charges for this charge line.
Perf Co PLC Description	This field displays the PLC name to receive charges for this charge line.
Rate	Enter the rate to be used when paying the subcontractor for the vendor employee specified on the Vendor Employees subtask. For a three-way match, upon loading the PO line, the PO Line Net Unit Cost (which can be edited) and the rate default to all new rows entered on the Vendor Employees subtask and cannot be changed there. For all other match types, the rate does not default to any value. However, if you enter a rate, that value will default to any subsequently entered rows on the Vendor Employees subtask. If you try to enter a rate on the Vendor Employees subtask that is different from the rate on the charge line, the rate on the charge line will be deleted.
Quantity	Enter the quantity to be charged. By default, this field displays the PO line quantity specified in the Quantity field on the Manage Purchase Orders screen for a three-way match PO line but can be edited.
Amount Before Discount	Enter the amount to be charged. If there are values in the Quantity and Rate fields, Costpoint automatically calculates this amount.
Discount Rate	Enter the discount rate.
Discount Amount	Costpoint automatically calculates the discount amount. The calculation is Amount Before Discount multiplied by Discount Rate.
Amount After Discount	Costpoint automatically calculates the amount after factoring in the discount. The calculation is Amount Before Discount less Discount Amount.
Taxability	From the drop-down list, select the type of tax to be calculated for this charge line: Sales Tax: Select this option if the item is subject to sales tax or VAT. Non-taxable: Select this option if the item is non-taxable. If you select this option, the Tax/VAT Code, Tax Rate, and Sales Tax/VAT Amt fields are disabled.
Contr Co Tax/VAT Code	Enter, or click to select, the tax code for this charge line. The tax code entered for the PO line defaults but you can change it.
Perf Co Tax/VAT Code	Enter, or click to select, the tax code for this charge line. The tax code entered for the PO line defaults but you can change it.
Submit	This checkbox is available only for the intracompany vendor. In Form view, this displays on the Info tab of the Charges subtask. It cannot be modified for charge lines with a status of Pending, but the intracompany vendor will be able to see the charge line details. For Approved charge lines, the intracompany vendor can select or clear this checkbox. If selected, Costpoint displays this work assignment on the timesheet or expense report in Time & Expense. Note that when a work assignment is used in Time & Expense, changes can no longer be made to that work assignment charge lines in the contracting company or in the performing company.
PO Line Charge Amount	This field displays the sum of charges on the Work Assignment PO Line Charges subtask.
Sales Tax/VAT Amt	This field displays the sales tax/VAT amount.
Total Charge Line Amt	Costpoint automatically calculates the total charge line amount. The calculation is Amount After Discount plus Sales Tax/VAT Amt plus Work Assignment PO Line Charges.
Trans Remaining PO Line Amount	Costpoint automatically calculates the remaining PO line amount in transaction currency using the amounts on the Remaining PO Line Status subtask. The calculation is Open PO/PO Line Amount less Un-Vouchered Amount less Remaining Work Assignment Charge Line Amount.
Func Remaining PO Line Amount	Costpoint automatically calculates the remaining PO line amount in functional currency using the amounts on the Remaining PO Line Status subtask. The calculation is Open PO/PO Line Amount less Un-Vouchered Amount less Remaining Work Assignment Charge Line Amount.
Contr Co Ref No 1	Enter, or click to select, a first reference number. By default, this field displays the first reference number associated with the PO line but can be edited if the Charge Code Change checkbox is selected on the Configure Purchase Order Voucher Settings screen. This field is disabled if the charge line already has time or expense charged against it.
Contr Co Ref No 1 Name	This field displays the name of the first reference number selected.
Contr Co Ref No 2	Enter, or click to select, a second reference number.
Contr Co Ref No 2 Name	This field displays the name of the second reference number selected.
Perf Co Ref No 1	Enter, or click to select, the first performance reference number.
Perf Co Ref No 1 Name	This field displays the name of the first performance reference number.
Perf Co Ref No 2	Enter, or click to select, the second performance reference number.
Perf Co Ref No 2 Name	This field displays the name of the second performance reference number.
Closed Date	This field displays the charge line closed date and is populated by Costpoint when the charge line approval status is set to Closed.
PO Match Type	This field displays the type of matching required for the PO line. Valid values are None, 2-way, and 3-way.
Remaining PO Line Quantity	Costpoint automatically calculates the remaining PO line quantity using the values on the Remaining PO Line Status subtask. The calculation is Open PO/PO Line Quantity less Un-Vouchered Quantity less Remaining Work Assignment Charge Line Quantity.

Subtasks

Subtask	Description
Employees	This subtask is available only if Work Assignment Type on the main screen is Subcontractor Agreement Intracompany. The intracompany vendor (performing company) uses this subtask to view, enter, or edit employees who will be working on the intracompany work assignment. The contracting company can only view records on this subtask.
Work Assignment PO Line Charges	Click this link to open the Work Assignment PO Line Charges subtask to view or add miscellaneous charges to the PO line associated with the charge line.
Security Reqts	Click this link to open the Security Reqts subtask to view and/or establish security requirements for the vendor employees associated with the work assignment if the security requirements are defined at the PO line.
Line SOW	Click this link to open the Line SOW subtask to view the statement of work (SOW) for the PO line associated with the charge line.
Remaining PO Line Status	Click this link to open the Remaining PO Line Status subtask to view the remaining amount and quantity for the PO line associated with the charge line.
Currency Line	Click this link to open the Currency Line subtask to view information related to the transaction and functional currencies of the selected charge line.
Charge Line Notes	Click this link to open the Charge Line Notes subtask to enter or view notes specific to the entire charge line.