Account Distribution Subtask

Use this subtask of the Manage Subcontractor Invoices screen to allocate the subcontractor invoice line costs to various accounts, organizations, and projects.

It also allows for multiple Ref No 1 and Ref No 2 charges. You can access this subtask whenever you need to add or view account, organization, and project information for the subcontractor invoice line.

You will not be able to edit the account, project, and organization for invoice lines that were auto-created by the process based on timesheets, even if the Charge Code Change checkbox is selected on the Configure Purchase Order Voucher Settings screen.

If you need to make a correction to the project/account/organization, enter a correcting timesheet. Alternatively, you can do the correction using a purchase order voucher as a negative entry to the incorrect project/account/organization and a positive entry to the corrected project/account/organization.

For manually entered invoice lines, the project, account, and organization corresponding to the work assignment charge line default from the Manage Work Assignments screen, but you can edit them.

Table Window

If the Charge Code Change checkbox is selected on the Configure Purchase Order Voucher Settings screen, you can maintain the selected subcontractor invoice line's account distribution information in this table window. If the Charge Code Change checkbox is cleared, all fields in this table window are disabled and you cannot add new lines.

Field	Description
Account	This field displays the account assigned to the work assignment charge line associated with this subcontractor invoice line. The account must be active, cannot be a summary account, and must allow charging for this invoice's fiscal year, period, and subperiod. For new lines, this default to the work assignment charge line account but can be edited.
Acct Name	This field displays the name of the account selected.
Organization	This field displays the organization assigned to the work assignment charge line associated with this subcontractor invoice line. The organization must be active. It must also be a valid organization/account combination that allows charging for this invoice's fiscal year, period, and subperiod. For new lines, this default to the work assignment charge line organization but can be edited.
Org Name	This field displays the name of the organization selected.
Project	This field displays the project assigned to the work assignment charge line associated with this subcontractor invoice line. The project must be active. For new lines, this default to the work assignment charge line project but can be edited.
Proj Name	This field displays the name of the project selected.
Allocation	This field displays the allocation percentage assigned to the purchase order line account/organization/project combination on the Account Distribution subtask of the Manage Purchase Orders screen.
Total Before Discount Amount	Costpoint automatically calculates the total before discount amount allocated to each account distribution line. The calculation follows: Total Before Discount Amt (from the main screen - subcontractor invoice line) times Allocation. You can change this amount.
Discount Amount	Costpoint automatically calculates the discount amount allocated to each account distribution line. The calculation follows: Discount Amount (from the main screen - subcontractor invoice line) times Allocation. You can change this amount.
Total Amount	Costpoint automatically calculates the total amount allocated to each account distribution line. The calculation follows: Total Amount (from the main screen - subcontractor invoice line) times Allocation. You can change this amount.
1099	Whether or not this checkbox is selected is determined by whether or not the Print 1099 Form checkbox is selected for the vendor of this subcontractor invoice in the 1099s group box in Manage Vendors. If the Print 1099 Form checkbox, Type, and 1099 State are selected for this vendor, this checkbox defaults as selected, and the1099 Type and 1099 State fields are populated. The 1099 checkbox, 1099 Type, and 1099 State fields in this table window are black if they are not selected for the vendor in Manage Vendors. You can manually change both fields regardless of their settings. When the invoice is paid, the lines that have this checkbox selected are used in the calculation of the 1099 payments for this vendor.
1099 Type	If you selected the 1099 checkbox for the row, enter, or click to select, a 1099 Type. If the Print 1099 Form checkbox and Type are selected for this vendor in Manage Vendors, this field defaults with the Type. You can change this field.
1099 State	If you selected the 1099 checkbox for the row, enter, or click to select, a 1099 State. If the Print 1099 Form checkbox and 1099 State are selected for this vendor in Manage Vendors, this field defaults with the 1099 State. You can change this field. Note: For Costpoint Cloud, you can choose to opt in to this feature for the Costpoint 8.2.15 release. The ability to opt in is temporary and will be removed when the feature becomes automatically enabled for all users as part of a future Costpoint release. See the Manage Opt-In Features topic for more information.
Org Abbrev	This field displays the organization abbreviation assigned to the purchase order line (on the Account Distribution subtask of the Manage Purchase Orders screen) associated with this subcontractor invoice line. Changing the organization abbreviation automatically changes the organization, and vice versa.
Proj Abbrev	This field displays the project abbreviation assigned to the purchase order line (on the Account Distribution subtask of the Manage Purchase Orders screen) associated with this subcontractor invoice line. Changing the project abbreviation automatically changes the project, and vice versa.
Proj Acct Abbrev	Enter, or click to select, a valid project account code for a project number.
Ref 1	This field displays the first reference number assigned to the purchase order line (on the Account Distribution subtask of the Manage Purchase Orders screen) associated with this subcontractor invoice line, but can be edited. Enter, or click to select, a first reference number to be charged for this line item.
Ref 1 Name	This field displays the first reference number description.
Ref 2	This field displays the second reference number assigned to the purchase order line (on the Account Distribution subtask of the Manage Purchase Orders screen) associated with this subcontractor invoice line, but can be edited. Enter, or click to select, a second reference number to be charged for this line item.
Ref 2 Name	This field displays the second reference number description.
VAT Recovery Amt	This field displays the value-added tax (VAT) recovery amount, if any.
Sales/VAT Tax Amount	Enter the sales/VAT tax amount.
Recalculate TBD Amts	Click this button to recalculate the account distribution total before discount amounts from the line amount. Costpoint calculates it as follows: Invoice Extended Amount plus Line Charge Cost Amount.