Costpoint Online Help

Accounts Subtask

Use this subtask to view the account types and other information established for the sales group abbreviation on the sales order line.

Establish sales group abbreviations on the Manage Sales Group Abbreviations screen.

Contents

Field Description
Invoice No, Sales Order, SO Line

These fields display from the main screen.

Table Window

This table window displays the account types and values assigned to the sales group abbreviation on the Manage Sales Group Abbreviations screen.

Field Description
Trans Type

This field displays one of the following account types:

  • Accounts Receivable Account
  • Cost of Sales Account
  • Deferred Revenue Account
  • Clearing Account
  • Labor
  • Liquidation Account
  • Sales Account
  • Unbilled A/R Account
  • Warranty Accrual Account
  • Warranty Expense Account
Account, Account Name

This field displays the account established on the Manage Sales Group Abbreviations screen for the applicable transaction type. The field to the right displays the account name or description.

Organization, Organization Name

This field displays the organization from the Accounts tab on the Manage Sales Orders screen. The field to the right displays the organization name.

The Use Project Owning Org checkbox determines the organization that displays.

  • If the Use Project Owning Org checkbox is cleared, the Organization that loads is equal to the project’s owning organization where the project matches the project ID associated with the sales group abbreviation.
  • If the Use Project Owning Org checkbox is selected, the Organization that loads is equal to the project’s owning organization where the project ID matches that of the Project To Charge.
  • If you manually modify the accounts receivable project, the default A/R Organization is equal to the owning organization of the new project.
Project, Project Name

This field displays the project established on the Manage Sales Group Abbreviations screen for the applicable transaction type. The field to the right displays the project name.

The Use Project Revenue Setup Rules checkbox determines the project that will display.

  • If the Use Project Revenue Setup Rules checkbox is selected, the Project column displays as follows:
  • ForSales Account and Deferred Revenue Account transaction types, the Project column displays the project to charge as determined by the project revenue setup rules.
  • For the Unbilled A/R Account transaction types, the Project column displays the project to charge as determined by the project revenue setup rules and project billing info.
  • If the Use Project Revenue Setup Rules checkbox is cleared, the Project column displays the project ID associated with the sales group abbreviation.
Reference 1

This field displays the reference number 1 that was assigned to the account type, under the custom label you defined for this field.

Note: If you customize the reference fields on the Configure General Ledger Settings screen, this field displays a different label. For example, REF00001, AC 1.
Reference 2

This field displays the reference number 2 that was assigned to the account type, under the custom label you defined for this field.

Note: If you customize the reference fields on the Configure General Ledger Settings screen, this field displays a different label. For example, REF00002, AC 2.
Use Project Revenue Setup Rules

This field displays the value of the setting on the Manage Sales Group Abbreviations screen. This checkbox allows the project substitutable sales group abbreviations to use the charge from the Manage Revenue Information and Manage Project Billing Information screens when setting up a sales order line. This allows costs to be posted to the correct level within the work breakdown structure, while allowing project revenue, deferred revenue, and unbilled accounts receivable to post at a higher or lower level within the project.

  • This checkbox is selected for the Sales Account, Deferred Revenue Account, and Unbilled A/R Account transaction types if the Project Required field is set to Substitution Allowed only.
    • For Sales Account and Deferred Revenue Account transaction types, the project revenue setup rules determine the project to charge.
    • For the Unbilled A/R Account transaction types, the project revenue setup rules and project billing info determine the project to charge.
  • This checkbox is cleared if the project revenue setup rules do not determine the project to charge.
Use Project Owning Org

This field displays the value of the setting on the Manage Sales Group Abbreviations screen. This checkbox allows the owning organization of each project to be used for posting.

If a project's costs are posted to the organization that owns the project, this checkbox is selected . If a project's costs are posted to the organization specified by the sales group abbreviation, this checkbox is cleared.

This checkbox allows the accounts receivable account in the header of the sales order to use the organization in the sales group abbreviation as the first default, or if selected within the sales group abbreviation, the owning organization for the project. You can override the sales order header and/or the sales order invoice header.  If the project is overridden in the sales order header and/or the sales order invoice header, the organization defaults from the sales group abbreviation or the project owning organization for the new project.

Material Account

This field displays the account ID to which the material cost is charged.

Material Organization

This field displays the organization ID to which the material cost is charged.

Material REF00001

This field displays the reference 1 number to which the material cost is charged. If you customize the reference fields on the Configure General Ledger Settings screen, this field displays a different label. For example, REF00001, AC 1.

Material REF00002

This field displays the reference 2 number to which the material cost is charged. If you customize the reference fields on the Configure General Ledger Settings screen, this field displays a different label. For example, REF00002, AC 2.

Direct Labor Account

This field displays the account ID to which the direct labor cost is charged.

Direct Labor Organization

This field displays the organization ID to which the direct labor cost is charged.

Direct Labor REF00001

This field displays the reference 1 number to which the direct labor cost is charged.

Direct Labor REF00002

This field displays the reference 2 number to which the direct labor cost is charged.

Subcontract Account

This field displays the account ID to which the subcontract cost is charged.

Subcontract Organization

This field displays the organization ID to which the subcontract cost is charged..

Subcontract REF00001

This field displays the reference 1 number to which the subcontract cost is charged.

Subcontract REF00002

This field displays the reference 2 number to which the subcontract cost is charged.

Misc Cost 1 Account

This field displays the account ID to which the miscellaneous cost 1 is charged.

Misc Cost 1 Organization

This field displays the organization ID to which the miscellaneous cost 1 is charged.

Misc Cost 1 REF00001

This field displays the reference 1 ID to which the miscellaneous cost 1 is charged.

Misc Cost 1 REF00002

This field displays the reference 2 ID to which the miscellaneous cost 1 is charged.

Misc Cost 2 Account

This field displays the account ID to which the miscellaneous cost 2 is charged.

Misc Cost 2 Organization

This field displays the organization ID to which the miscellaneous cost 2 is charged.

Misc Cost 2 REF00001

This field displays the reference 1 number to which the miscellaneous cost 2 is charged.

Misc Cost 2 REF00002

This field displays the reference 2 number to which the miscellaneous cost 2 is charged.

Non-Inventory Account

This field displays the account for items that are not tracked.

Non-Inventory Organization

This field displays the organization ID for items that are not tracked.

Non-Inventory REF0001

This field displays the reference 1 number of the non-inventory item

Non-Inventory REF0002

This field displays the reference 2 number of the non-inventory item

Direct Material Cost

This field displays the direct material cost.

Direct Labor Cost

This field displays the direct labor cost.

Direct Subcontract Cost

This field displays the direct subcontract cost.

Direct Misc 1 Cost

This field displays the direct miscellaneous 1 cost.

Direct Misc 2 Cost

This field displays the direct miscellaneous 2 cost.

Burden Material Cost

This field displays the burden material cost.

Burden Labor Cost

This field displays the burden labor cost.

Burden Subcontract Cost

This field displays the burden subcontract cost.

Burden Misc 1 Cost

This field displays the burden miscellaneous 1 cost.

Burden Misc 2 Cost

This field displays the burden miscellaneous 2 cost.