Manage Contract Defaults
Use this screen to create and manage defaults for new contract records. You can pre-fill key contract fields with default values, such as contract status, contract classification, and other general contract information.
What you can create or view on this screen depends on the Default Type setting in the Configure Contract Management Settings application:
- If Default Type is None, you will not be able to create new contract default records and edit or view existing ones. Manage Contract Defaults displays the following message instead: "The Default Type is currently disabled and will need to be enabled in Configure Contract Management Settings before records can be added."
- If Default Type is Company Default, Contract Type, or Project Type, you will be able to create, edit, delete, or view records in Manage Default Contracts based on the selected default type in Configure Contract Management Settings. For existing records, only those records that match the default type in Configure Contract Management Settings will display in Manage Contract Defaults. Other existing records remain hidden but are not deleted.
You can create multiple contract default records for the Contract Type and Project Type options. The Company Default option, however, allows only one contract default record.
Once you have saved the new record, you can access and populate the Manage Contract Defaults Details subtask. On this subtask, you can specify contract defaults for relevant fields. None of the fields are mandatory. You can set defaults for one, two, or even up to 70 fields, depending on your company's needs.
You can activate and deactivate contract defaults. Active defaults apply only to new records in Manage Contracts, leaving existing records unaffected. Deactivated defaults will not be applied to new records, and existing records using those defaults will also not be affected.
Even if the contract default record is not displayed on the screen but is currently active, defaults for that active default record will still be applied to new records in Manage Contracts when you enter data in a trigger field. For example, you have an active Contract Type default record for CPFC, but Project Type is currently selected in Configure Contract Management Settings. That Contract Type default record is hidden in Manage Contract Defaults but is not deleted. When you enter a new record in Manage Contracts with a contract type of CPFC, defaults for this contract type will be loaded.
Note, however, that defaults from the main opportunity linked to the contract still take precedence over defaults indicated in Manage Contract Defaults. For more information on the triggers and how Costpoint populates contract defaults, see Contract Default Triggers and Process Flow.