Schedule Subtask
Use this subtask to enter billing lines and amounts that appear on standard bills based on your predetermined schedule.
After you set up this screen, these amounts are included on the bill when the invoice date from the Calculate Standard Bills screen is the same as, or later, than the Date To Bill column of the schedule. If you are using standard 1035 formats, you can enter a line description for each of the schedule amounts that print on the bill. If you are using a generic format, the line descriptions from the generic format screen are used as the line description on the bill. When you post the invoice, posting information such as the invoice number and the period of posting are updated on this screen.
Schedule amounts do not populate the Manage Open Billing Detail screen (OPEN_BILLING_DETL). They are inserted on the Manage Standard Bills screen (BILL_EDIT_DETL) with a transaction type of SCH. When these amounts are posted, schedule amounts are written to the Manage Billing History screen (BILLING_SUM and BILLING_DETL_HIST). Schedule amounts are not burdened by indirect cost pools nor is a fee applied to them. In addition, they are not considered in cost ceiling calculations because they are not categorized as costs. They are, however, considered in total ceiling calculations for billing.
If you want to bill schedule amounts only, set up the project in the main screen by selecting Unit Price Transactions Only in the Formula field. This prevents records from updating the Maintain Open Billing Detail table when transactions are posted.
If you have entered an additional line for the same account but for a different subperiod, the amount is inserted on the same line as the earlier schedule amount if the line descriptions are identical. If the line descriptions are different, a separate line is inserted in the bill.
You must enter amounts in the schedule before the bill is calculated if you want the amounts to appear on the bill. In addition, the invoice date must be the same as, or later than, the Date to Bill to be included on the bill.
Table Window
| Field | Description |
|---|---|
| Date To Bill |
Enter, or click
|
| Currency |
Enter, or click
For a record with multiple billing lines, when you change the Billing Currency field on the Other Info tab, Costpoint updates only those records that have not been posted and with a currency not equal to the functional currency. Note: This field is not enabled and defaults to the functional currency if you are not licensed for Multicurrency.
|
| Amt To Bill |
Enter the amount for this schedule item. |
| Account |
Enter, or click
The account is used to determine where the schedule appears in the bill. After checking the account number, Costpoint inserts the schedule amounts in chronological order based on the Line Heading on the Manage Generic Billing Formats screen and the Line Description in this screen. For bills using the 1035 format, Costpoint, after checking the account number, inserts the schedule amounts in alphabetical order based on the account name and the Line Description in this screen. |
| Account Name |
This non-editable column displays the name of the account. |
| Line Description |
Enter a line description, which prints on the bill, for this schedule amount. |
| Line Description Detail |
Use this field to enter detailed descriptions for scheduled bill items. It supports up to 640 alphanumeric characters, allowing for more comprehensive item descriptions. Note: For Costpoint Cloud, you can choose to opt in to this feature for the Costpoint 8.2.15 release. The ability to opt in is temporary and will be removed when the feature becomes automatically enabled for all users as part of a future Costpoint release. See the
Manage Opt-In Features topic for more information.
|
| Posted |
This column displays the posted flag. When entering history rows, enter Y (Yes) in this column. When entering the schedule amount or any other new rows, enter N (No) in this column. After a bill is posted, this flag is Y (Yes). |
| Invoice No |
This column displays the invoice number of the bill on which this schedule amount was included. This column is blank until the bill has been posted. |
| Fiscal Year |
This non-editable column displays the fiscal year in which the bill was posted. |
| Period |
This non-editable column displays the period in which the bill was posted. |
| Subperiod |
This non-editable column displays the subperiod in which the bill was posted. |
| Ref Project ID |
This reference-only field is not printed on the invoice but is stored on the relevant database tables. It acts as a tracker, linking items to their respective funding levels for reporting purposes. Enter only valid and existing Project IDs in this field. The Project IDs must also fall within or under the Billing Level/Invoice Level Project ID specified on the main screen. Note: For Costpoint Cloud, you can choose to opt in to this feature for the Costpoint 8.2.15 release. The ability to opt in is temporary and will be removed when the feature becomes automatically enabled for all users as part of a future Costpoint release. See the
Manage Opt-In Features topic for more information.
|
to select, the date when this scheduled amount should be included on a bill. When the invoice date from the Calculate Billings screen is the same as or later than the
to select, the currency for the scheduled amount. The currency you select must be your company's functional currency or the project's billing currency. By default, this field displays the project's billing currency. If the billing currency is the same as the functional currency, this field is non-editable.