Contents of the Approve Cash Receipts Screen

Use the fields and options to configure the Approve Cash Receipts screen.

Approve Cash Receipts

Identification

Field	Description
Approver	This field displays the current user's ID.
Cash Receipts Approval Required Above	This field displays the threshold amount that triggers an approval. Receipts with total functional debit amounts greater than this value will require approval. This field displays the value of the same field in Configure Accounts Receivable Settings.

Approve Cash Receipts Details Table Window

Note: All fields in this table window are read-only, except for the Appr checkbox.

Field	Description
Receipt Date	This field displays the receipt creation date.
Receipt	This field displays the receipt number.
Deposit No	This field displays the deposit number. Note: For automatically generated net-zero cash receipts from Post Standard Bills, this field displays REVERSE BILL.
Fiscal Year, Period, and Subperiod	These fields display the fiscal year, period, and subperiod for the receipt.
Appr	Select this checkbox to approve a receipt, or clear it to revoke approval.
Currency	This field displays the currency received for this cash receipt.
Rate Group	This field displays the rate group selected for this cash receipt. Rate groups are maintained on the Manage Exchange Rate Groups screen in Costpoint Multicurrency and contain currency exchange rate information.
Entry User	This field displays the ID of the user who entered the cash receipt.
Entry Date	This field displays the system date when the receipt was entered.
Entry Status	This field displays whether a receipt is a draft or has been submitted for approval.
Approval User	This field displays the ID of the authorized user who approved the receipt.
Approval Date	This field displays the date when the receipt was approved.
Functional Line Total	This field displays the total of the Func Amt Recvd column in the Cash Receipt Details table window in your company's functional currency.
Transaction Receipt Total	This field displays the total receipt amount in transaction currency.

Field	Description
Transaction (Line Total)	This field displays the total of the Amt Recvd column in the Cash Receipt Detail table window.
Transaction (Unidentified)	This field displays the difference between the Transaction (Receipt Total) and Transaction (Line Total) amounts.
Default Cash Receipt Type	This field displays the preset receipt type for cash receipt detail lines.
Default Account from Account Group	This field displays the default account based on the Project Account Abbreviation.
Over Budget	This checkbox indicates if transaction amounts are above the budget ceiling, used in Costpoint Budgeting and ETC during the Calculate Over Budget Transactions process.
Location	Use this field to enter the UNC (network) path of a document image that contains information about the data you are entering. For example, \\server\directory. Local and mapped drives are not allowed.

Cash Receipt Details Table Window

Note: All fields in this table window are read-only.

Field	Description
Line	This field displays the system-assigned line number.
Customer	This field displays the customer ID.
Customer Name	This field displays the customer name.
Transaction Description	This field displays the transaction description for the line.
Cash Line Description	This field displays the description for the cash receipt detail line.
Cash Account	This field displays the account where the cash receipt will be posted.
Cash Receipt Type	This field displays the method or source by which you received cash. If a Default Cash Receipt Type was entered, that value displays in this field.
Invoice	This field displays the invoice to which the amount received is applied.
Invoice Amount	This field displays data from the Accounts Receivable History table. It displays the net amount due for this invoice since the last posting. Please note that the information for this field will not be updated until you post the cash receipt to the General Ledger.
Balance Due	This field displays the amount calculated by subtracting the amount applied from the invoice amount due.
Amt Recvd	This field displays the amount received for the invoice number.
Discount Amt	This field displays the discount taken for this invoice.
Finance Charge Recvd	This field displays the amount of the finance charge received for this invoice.
Check	This field displays the identification number of the check or EFT that the customer used to pay the invoices.
Expense Report ID	This field displays the an expense report ID that identifies the travel advance that produced leftover money that an employee returned to the company.
Vendor	This field displays the vendor identification number.
Advance	This field displays the 10-character number that you assigned to the advance in the Enter Advance Requests or Maintain Advance History screens in the Travel module of previous Costpoint versions.
Notes	This field displays any optional message, comment, or notation entered for the cash receipt line.
Bill Currency	This field displays the three-letter code of the currency used for this customer's bill.
Func Amt Recvd	This field displays the value of the Amount Received column in your company's functional currency.
Func Discount Amt	This field displays the value of the Discount Amount column in your company's functional currency.
Func Finance Chg Recvd	This field displays the value of the Finance Charge column in your company's functional currency.
Bank Account Currency	This field displays the bank account currency code. For example, USD.
Bank Account Amount	This field displays the amount in bank account currency.
Bank Abbrev	This field displays the bank abbreviation for the account and organization combination on this line.
Account	This field displays the account for the receipt line.
Account Name	This field displays the name of the account.
Organization	This field displays the organization ID for the receipt line.
Organization Name	This field displays the name of the organization.
Project	This field displays the project ID for the receipt line.
Project Name	This field displays the name of the project.
Ref 1	This field displays the custom reference 1 number.
Ref 2	This field displays the custom reference 2 number.
Org Abbrev	This field displays the abbreviated code for the organization.
Project Abbrev	This field displays the abbreviated code for the project.
Proj Acct Abbrev	This field displays the project account abbreviation.

Subtask

Subtask	Description
Exchange Rates	Click this link to open the Exchange Rates subtask. Use the Exchange Rates subtask to view the type of currency received in payment for the selected invoice and view the applied rate group and rate date.