Accounts Subtask
Use this subtask of the PO Voucher Detail subtask to view accounts, organizations, and projects charged as well as each voucher line amount, and its associated taxes and discounts, if any.
Contents
| Field | Description |
|---|---|
| Chk No | This field displays the check number. |
| Chk Date | This field displays the check date. |
| Check Amount | This field displays the check amount. |
| Pay Curr | This field displays the currency code the currency used to pay this voucher. |
| Voucher | This field displays the number of the highlighted voucher. |
| Vendor | This field displays the vendor's name. |
| Trans Curr | This field displays the currency code for your transaction currency. This is the currency in which the vendor's invoice was written. |
| Cost Amt | This field displays the cost amount, expressed in the transaction currency of the voucher. |
| Remaining Bal | This field displays the remaining balance, expressed in the transaction currency of the voucher. |
| Vchr Ln | This field displays the number of the highlighted voucher line. |
Table Window
The fields in the table window default from the Manage Purchase Order Vouchers screen for the selected voucher.
| Field | Description |
|---|---|
| Account | This field displays the account number charged on the voucher line. |
| Organization | This field displays the organization number charged on the voucher line. |
| Project | This field displays the project number charged on the voucher line. |
| Proj Acct Abbrev | This field displays the project account abbreviation code. The project account abbreviation comes from the project account group linked to the project charged on the voucher line. The abbreviation is used to link accounts to projects and can be used as a way of defaulting the account to a voucher line once the project is entered. |
| Allocation | This field displays the percentage of the cost of the voucher line to the total voucher. |
| Tax | This field displays whether this voucher line is taxable. A Y in this field indicates that a tax code is required. |
| Use/Reverse | This field displays the type of tax: S — Sales/VAT Taxable: The item is taxable and the vendor has charged sales or Value Added Tax (VAT) on the invoice. For sales/VAT tax, your company pays the tax to the vendor, who then remits it to the state or province. U — Use/Reverse Taxable: The item is subject to tax but the vendor did not charge sales tax on the invoice. For use/reverse tax, your company pays the tax directly to the state or province. Costpoint calculates the use/reverse tax applicable to the line item by multiplying the Cost Amount by the tax rate associated with the tax code entered. The Use or Reverse Tax Amount is posted as an accrual when you post the Voucher Distribution Journal to the G/L. N — Non-Taxable: The voucher line is non-taxable. |
| Use/Reverse Tax Amt | This field displays the use/reverse tax amount computed on the voucher line. |
| Total Before Discount | This field displays the total before discount amount on each detail voucher line. |
| Discount Amt | This field displays the discount amount. Costpoint computes the discount on each voucher line based on the vendor terms selected when the voucher was entered. |
| Total Amount | This field displays the total amount stated in the transaction currency. |
| Description | This field displays the account name. |
| Org Abbrev | This field displays the organization abbreviation. You can link organization abbreviations to organizations on the Manage Organization Structures and Manage Organization Elements screens. You can use organization abbreviations to speed data entry to default organizations. |
| Proj Abbrev | This field displays the project abbreviation. You can link project abbreviations to projects on the Manage Project User Flow screen. You can use project abbreviations to speed data entry to default organizations. |
| 1099 | If this checkbox is selected, the voucher line will be included in the 1099 calculation for this vendor. This checkbox's setting depends on whether or not you selected the Print 1099 Form checkbox in Manage Vendors. |
| 1099 Type | This field displays the 1099 type linked to this vendor for this voucher line. The type defaults from the Header tab of the Manage Vendors screen. |
| 1099 State | This field displays the 1099 state where the vendor for this voucher line is required to file taxes. The state defaults from the Header tab of the Manage Vendors screen. |
| Ref 1 | This field displays reference number 1. Reference numbers should display here only if they are being used in data entry. |
| Ref 2 | This field displays reference number 2. Reference numbers should display here only if they are being used in data entry. |
| Account Name | This field displays the account name of the account entered on the voucher line. |
| Organization Name | This field displays the organization name of the organization entered on the voucher line. |
| Project Name | This field displays the project name of the project entered on the voucher line. |
| Ref 1 Name | This field displays the reference number 1 name of the reference number. |
| Ref 2 Name | This field displays the reference number 2 name of the reference number. |
Subtask
| Subtask | Description |
|---|---|
| Vendor Labor | Click this link to open the Vendor Labor subtask. |
Related Topics:
Use this non-editable subtask of the Accounts subtask to examine details about how vendor labor was entered for selected vouchers.
Use this subtask of the PO Voucher Detail subtask to view currency line information for the highlighted voucher line.