Special Hints

There are few suggestions when you deal with Pay Frequency and One Cent Credits.

• Pay Frequency: The Transmission File contains pay data from the Payroll Table file for only one pay frequency. The employee's pay frequency at the time payroll is created determines in which Payroll Table file the record is stored. Therefore, be aware that if an employee's frequency code is changed on the Manage Employee Taxes screen after payroll is created, the employee's potential paycheck record is not moved to the new pay frequency file.
• One Cent Credits: Some banks require a one-cent credit to be transmitted as part of initializing each employee in the Direct Deposit program. Do this by entering an "X" record on the Manage Payroll Records screen after posting all the regular payroll. Set up a deduction on the Manage Deductions screen and a G/L account specifically for this purpose. On the Manage Payroll Records screen, enter a negative one-cent amount into this deduction field; a net pay of one cent is generated. In the next pay period, enter a positive one cent into the same deduction so that they will "wash" when you post the second payroll.

  Following is a general description of the ACH file structure/record formats for facilitating the direct deposit of payroll.