Contents of the Post Payroll Journal Screen
Use the fields and options to configure the Post Payroll Journal screen.
Identification
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.
Field | Description |
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Parameter ID |
Enter, or click
When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults. |
Description |
Enter, or click
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Contents
Field | Description |
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Retention |
Always retain the Reconciliation Gross to Net by Employee and Worksheet Reports that are printed when you post the Journal to the General Ledger. You can use this report for bank reconciliations and in support of IRS and State Payroll Reports. This is an essential part of your system audit trail. |
Selection Ranges
Pay Cycle
Use these options to enter the pay cycle code to post to the General Ledger.
Field | Description |
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Option |
This field always displays One. |
Start |
Enter, or click
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Accounting Period
Use these options to enter the accounting code to post to the General Ledger.
Field | Description |
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Option |
This field always displays One. |
Fiscal Year |
Enter, or click
|
Period |
Enter, or click
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The Reconciliation Gross to Net by Employee posts the following to the General Ledger:
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Usually there is a time lag between the pay period ending date and the pay date. Therefore, for the payroll at the end of the accounting period, your accounting policy can dictate that your accruals be posted into the current accounting period, whereas the cash basis portion of the entry must be made in the future accounting period. | |
Because the accruals usually involve more accounts, it is more expedient in this case to post the Reconciliation Gross to Net by Employee into the current accounting period and make an automatically reversing entry for the cash basis portion of the entry, also in the current accounting period. This entry cancels the effect of the cash basis portion of the reconciliation. By designating the one entry as Reversing, it automatically records the effect of the cash basis portion of the Reconciliation Gross to Net by Employee in the next accounting period. | |
Subperiod |
Enter, or click
Note: If you click
![]() ![]() When you change any of the print options or selection criteria after printing the Reconciliation Report,
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Include only records with check numbers |
Select this check box to process only records that have check numbers. |
Post Payroll |
When you first enter this screen,
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Print/Post Payroll |
You can click
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After posting begins, a "DO NOT INTERRUPT" message and a message showing records processed displays. |