Print Paychecks

Use this screen to print and reprint paychecks based on the information on the Manage Payroll Records screen.

All employees without a paycheck number on the Manage Payroll Records screen and who do not have Direct Deposit have paychecks printed for the selected pay cycle. It is easiest to print checks to an attached printer.

Define the type of check that you are using on the Configure Payroll Settings screen. You can print up to nine pay types and up to 18 deductions on a single paycheck.

You can print paychecks only after you enter timesheets, create payroll, print and review the Payroll Edit Report, and make any necessary corrections in the Employee Payroll table (Payroll Edit table). You can print paychecks before printing Direct Deposit payment advices. If you have employees working in a state or states that require the pay rate be included on the payment advice, you must select the Include Pay Rate on Paychecks and Advices check box on the Manage State Taxes screen for those states. If an employee's FLSA status is Non-exempt and the Include Pay Rate on Paychecks and Advices check box is selected for the employee's SUTA state, the employee's pay rates are included on the payment advice.

Note: You must have compatible forms before attempting to print checks and/or deposit advices. It is important that you order forms in time to test them before attempting to print "live" checks and/or deposit advices.

You can use existing check stock to print paychecks, whether or not multi-state applies to the employee. Detailed State Withholding information prints on every paycheck, regardless of the number of withholding states an employee has and regardless of the status of the Enable > Multi-State Tax Withholding check box assigned to the employee’s pay cycle on the Manage Pay Periods screen.

This screen contains multi-state functionality that allows you to compute and report multi-state withholding taxes, based on the tax regulations specific to each state.