Contents of the Compute Payroll Screen
Use the fields and options to configure the Compute Payroll Screen.
Identification
Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.
You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.
Field | Description |
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Parameter ID |
Enter, or click
When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults. |
Description |
Enter, or click
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Select
Field | Description |
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Pay Cycle |
Enter, or click
For any pay cycle code, there can be only one open (pay) period. For any given pay cycle code, only one pay cycle end date can be present in the Payroll Journal. If an old pay cycle period is in the Payroll Journal, you must post that pay cycle period before computing payroll for the next pay period. Warning: Computing payroll after modifying records on the Manage Payroll Records screen results in the edits being lost for those employees selected for computing payroll. Payroll is always computed for the entire payroll period and updated on the Manage Payroll Records screen.
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Starting Timesheet Date |
Enter, or click
Use this field to include corrections from past pay periods. This is necessary for complete certified payroll reporting, which must report hours worked on a particular day. |
Period Start Date |
This field displays the pay period start date. |
Period End Date |
This field displays the pay period end date. |
Check Date |
Enter, or click
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Employee |
Use these fields to select the employees for whom you want to compute payroll.
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Options
Field | Description |
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Deduction Schedule |
Use these fields to enter the name of the turn-off schedule to be used for creating regular paychecks, or the turn-on schedule to be used for bonus paychecks. Set up these schedules on the Manage Deduction Schedules screen. |
Enter, or click
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Check Type |
Use these options to select which timesheets to process. You can select regular timesheets (to include correcting) or bonus timesheets. You must process one type at a time, then print checks and post the Payroll Journal (but don't close the pay period) before you can process the other type.
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Timesheet Type
Use the options in this group box to select which timesheets to process. You can select regular timesheets (to include correcting), bonus timesheets, or leave payout timesheets.
The following timesheet type combination can be processed for a Regular check type:
- Regular, Correcting, D-Correcting, N-Reversing, Reversing, and Salary Cap
- Leave Payout
- Regular, Correcting, D-Correcting, N-Reversing, Reversing, and Salary Cap and Leave Payout
The following timesheet type combination can be processed for Bonus check type:
- Bonus
- Leave Payout
- Bonus and Leave Payout
You must select at least one timesheet type.
Field | Description |
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Regular, Correcting, D-Correcting, N-Reversing, Reversing, and Salary Cap |
Select this checkbox if you want to process Regular, Correcting, D-Correcting, N-Reversing, Reversing, and Salary Cap timesheets. You can only process Correcting, D-Correcting, N-Reversing, Reversing, and Salary Cap timesheets if the Check Type is Regular. |
Bonus |
Select this checkbox if you want to process bonus timesheets. You can only process bonus timesheets if the Check Type is Bonus. |
Leave Payout | Select this checkbox if you want to process leave payout timesheets either as regular wages or supplemental wages. Leave payout will be taxed as supplemental wages if you select a Check Type of Bonus. Leave payout will be taxed as regular wages if you select a Check Type of Regular. |
Error Report
Field | Description |
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Print Warning Messages |
Select this check box to print warning messages on the error report. |
Compute |
If you click the arrow to the right of
If you selected the Enable Deductions in Arrears Functionality check box on the Configure Payroll Settings screen and a record is found where taking all deductions results in a negative net pay, a message displays that "A negative net pay condition has occurred" and a report is printed in employee ID order showing the deductions for the employee, the assigned amount, the amount taken, and the arrears amount. To adjust this record, go to the Manage Payroll Records screen and enter the adjustment. |
Print/Compute |
Click the arrow to the right of
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Subtasks
Subtask | Description |
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Employee Non-Contiguous Ranges | Use the Employee Non-Contiguous Ranges subtask to select the ranges of employees. |