Costpoint Online Help

Using the Help Search

Contents of the Configure Paycheck Settings Screen

Use the fields and options to configure the Configure Paycheck Settings screen.

Identification

Field	Description
Pay Cycle	Enter, or click to select, the pay cycle for which you want to set up your paycheck, cash account, and bank reconciliation information (you can set up only one pay cycle at a time). You must set up a record here for each pay cycle you set up in Costpoint. This is a required field.

Posting and Bank Information

Use this group box to enter posting and bank information for payroll.

Field	Description
Bank Abbreviation	Enter, or click to select, the bank abbreviation for the bank that holds the payroll cash account.
Bank ABA Number	Enter, or click to select, the bank ABA number for the bank that holds the payroll cash account.
Cash Account	Enter, or click to select, the general ledger account to be used for posting of payroll cash disbursed.
Reference 1	If you are using reference numbers, enter, or click to select, the reference number 1 to be used for posting of cash disbursed.
Reference 2	If you are using reference numbers, enter, or click to select, the reference number 2 to be used for posting of cash disbursed.

Check Options

Use this group box to enter paycheck information, including formatting and check and signature options.

Field	Description
Print Checks by Locator Code	Select this check box to print paychecks by locator code. The locator code is assigned on the Manage Employee Information screen. You can use this feature to determine the order in which paychecks are printed, which can make paycheck distribution more efficient.
Print Locator Code on Check Stub	Select this check box to include the Locator Code/Home Organization on the check stub of printed checks, instead of above the employee name on the paycheck. If you are signed up for Positive Pay with your bank, you can use this option to comply with the paycheck requirements of Positive Pay.
Print Pay Types by Week for Fair Pay and Paycheck Transparency Compliance	Select this check box to enable printing hours by week on paychecks for Fair Pay and Paycheck Transparency compliance.
Include Dollar Sign ($) for Net Amount	Select this check box if you require printing of the Dollar sign ($) on the amount line of paychecks.
Last Check Number	Enter the last check number for this pay cycle. This field is updated with the last check number used when you print paychecks from the Print Paychecks screen. The field is not updated if you reprinted paychecks from the Print Paychecks screen, manually entered a check number on the Manage Payroll Records screen, or manually entered a check number on the Manage Employee Earnings History screen.
Taxable Entity (Address)	Enter, or click to select, the taxable entity ID whose address is used on blank checks. Establish taxable entity IDs on the Configure Company Information screen.
Primary Signature File Location	Enter the location of the primary signature (sig.bmp) file that is used when printing checks for the pay cycle. This field is available only if the Check Format is Laser. Note that signatures are included on paychecks only if either the Include > Signature(s) check box is selected or the Check Type is set to Z-Fold or Blank Stock when printing paychecks on the Print Paychecks screen.
Logo File Location	Enter the location of the company logo (logo.bmp) file that is used when printing checks for the pay cycle. This field is available only if the Check Format is Laser. Note that a company logo is included on paychecks only if either the Include Company Logo check box is selected or the Alternate Check Type is set to Z-Fold or Blank Stock when printing paychecks on the Print Paychecks screen.
Require Second Signature for Checks Above Threshold Amount	Select this check box to require a second signature on paychecks.
Threshold Amount	Enter a check amount that is used as a limit for printing signatures. If a check amount is greater than or equal to this amount, a second signature is required. This field is required if you selected the Require Second Signature for Checks Above Threshold Amount check box. If you did not select the Require Second Signature for Checks Above Threshold Amount check box, this field is disabled.
Message	Enter a signature requirement message to appear above the primary signature on the paycheck, for example, "Check amounts over $2,000.00 require two signatures." This field is required if you selected the Require Second Signature for Checks Above Threshold Amount check box. If you did not select the Require Second Signature for Checks Above Threshold Amount check box, this field is disabled.
File Location	If you will be printing the primary signature (sig.bmp), secondary signature (sig2.bmp), and/or company logo (logo.bmp) when you print checks for this pay cycle, you must enter the location of the secondary signature (sig2.bmp) file. This field is available only if the Check Format is Laser and the Require Second Signature for Checks Above Threshold Amount check box is selected. Note that secondary signatures are included on paychecks only if either the Include > Signature(s) check box is selected or the Check Type is set to Z-Fold or Blank Stock when printing paychecks on the Print Paychecks screen.

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Contents of the Configure Paycheck Settings Screen

Use the fields and options to configure the Configure Paycheck Settings screen.

Identification

Field	Description
Pay Cycle	Enter, or click to select, the pay cycle for which you want to set up your paycheck, cash account, and bank reconciliation information (you can set up only one pay cycle at a time). You must set up a record here for each pay cycle you set up in Costpoint. This is a required field.

Posting and Bank Information

Use this group box to enter posting and bank information for payroll.

Field	Description
Bank Abbreviation	Enter, or click to select, the bank abbreviation for the bank that holds the payroll cash account.
Bank ABA Number	Enter, or click to select, the bank ABA number for the bank that holds the payroll cash account.
Cash Account	Enter, or click to select, the general ledger account to be used for posting of payroll cash disbursed.
Reference 1	If you are using reference numbers, enter, or click to select, the reference number 1 to be used for posting of cash disbursed.
Reference 2	If you are using reference numbers, enter, or click to select, the reference number 2 to be used for posting of cash disbursed.

Check Options

Use this group box to enter paycheck information, including formatting and check and signature options.

Field	Description
Print Checks by Locator Code	Select this check box to print paychecks by locator code. The locator code is assigned on the Manage Employee Information screen. You can use this feature to determine the order in which paychecks are printed, which can make paycheck distribution more efficient.
Print Locator Code on Check Stub	Select this check box to include the Locator Code/Home Organization on the check stub of printed checks, instead of above the employee name on the paycheck. If you are signed up for Positive Pay with your bank, you can use this option to comply with the paycheck requirements of Positive Pay.
Print Pay Types by Week for Fair Pay and Paycheck Transparency Compliance	Select this check box to enable printing hours by week on paychecks for Fair Pay and Paycheck Transparency compliance.
Include Dollar Sign ($) for Net Amount	Select this check box if you require printing of the Dollar sign ($) on the amount line of paychecks.
Last Check Number	Enter the last check number for this pay cycle. This field is updated with the last check number used when you print paychecks from the Print Paychecks screen. The field is not updated if you reprinted paychecks from the Print Paychecks screen, manually entered a check number on the Manage Payroll Records screen, or manually entered a check number on the Manage Employee Earnings History screen.
Taxable Entity (Address)	Enter, or click to select, the taxable entity ID whose address is used on blank checks. Establish taxable entity IDs on the Configure Company Information screen.
Primary Signature File Location	Enter the location of the primary signature (sig.bmp) file that is used when printing checks for the pay cycle. This field is available only if the Check Format is Laser. Note that signatures are included on paychecks only if either the Include > Signature(s) check box is selected or the Check Type is set to Z-Fold or Blank Stock when printing paychecks on the Print Paychecks screen.
Logo File Location	Enter the location of the company logo (logo.bmp) file that is used when printing checks for the pay cycle. This field is available only if the Check Format is Laser. Note that a company logo is included on paychecks only if either the Include Company Logo check box is selected or the Alternate Check Type is set to Z-Fold or Blank Stock when printing paychecks on the Print Paychecks screen.
Require Second Signature for Checks Above Threshold Amount	Select this check box to require a second signature on paychecks.
Threshold Amount	Enter a check amount that is used as a limit for printing signatures. If a check amount is greater than or equal to this amount, a second signature is required. This field is required if you selected the Require Second Signature for Checks Above Threshold Amount check box. If you did not select the Require Second Signature for Checks Above Threshold Amount check box, this field is disabled.
Message	Enter a signature requirement message to appear above the primary signature on the paycheck, for example, "Check amounts over $2,000.00 require two signatures." This field is required if you selected the Require Second Signature for Checks Above Threshold Amount check box. If you did not select the Require Second Signature for Checks Above Threshold Amount check box, this field is disabled.
File Location	If you will be printing the primary signature (sig.bmp), secondary signature (sig2.bmp), and/or company logo (logo.bmp) when you print checks for this pay cycle, you must enter the location of the secondary signature (sig2.bmp) file. This field is available only if the Check Format is Laser and the Require Second Signature for Checks Above Threshold Amount check box is selected. Note that secondary signatures are included on paychecks only if either the Include > Signature(s) check box is selected or the Check Type is set to Z-Fold or Blank Stock when printing paychecks on the Print Paychecks screen.