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State Taxes Subtask

Use this subtask to access the audit trail that is maintained for details related to earnings and labor cost amounts, summarized by withholding state.

Contents

Field Description
Transaction Type

This field displays the if the record has been added, deleted, updated or not changed.

Withholding State

This non-editable field displays the withholding state for this transaction.

Gross Wages

This non-editable field displays the gross wages for the employee in this transaction.

Exempt Pay Types

This non-editable field displays the exempt pay types assigned to the employee in this transaction.

Exempt Deductions

This non-editable field displays the exempt deductions for the employee in this transaction.

Taxable Wages

This non-editable field displays the taxable amount for the employee in this transaction.

Withheld

This non-editable field displays the withholding amount for the employee in this transaction.

Filing Status

This field displays the employee's state filing status at the time the payroll record was created. This field populates when you run the Compute Payroll process or recalculate amounts on the Manage Payroll Records screen.

Exemptions

This field displays the number of state tax exemptions claimed by the employee.

Dependents

This field displays the number of dependent credits claimed by the employee.

First-time claimed dependents

This field displays number of additional dependent exemption being claimed for the first time.

First-time claimed dependents year

This field displays the year the additional dependent exemption being claimed for the first time.

Number of Adopted Children This field will track the actual number of adopted child dependent exemptions claimed on line 8 of Form WH-4 and will be used in the calculation of Indiana's state withholding.
Credits

This field displays the number of state tax credits claimed by the employee.

Credit Amount

This field displays the total state credit amount. For Iowa, if you are not exempt, then this is the total allowance amount on 2024 IA W-4.

This field is enabled for Iowa only.

Override Amount

This field displays the employee’s state tax withholding override amount.

Override Percent

This field displays the employee’s state withholding override percentage (not the percentage from the State Tax tables).

Additional Amount

This field displays the employee's additional state tax withholding amount

Exempt from Nebraska Minimum Withholding Rule

This field displays if the employee was exempt from Nebraska's minimum withholding rule.

Veteran Exemption

This field displays if the taxable wages will be reduced by the veteran exemption amount. This check box is applicable only if the withholding state is PR (Puerto Rico).

Special Deduction

This field displays if the taxable wages will be reduced by the special deduction amount. This check box is applicable only if the withholding state is PR (Puerto Rico).

Age 65 or Over Exemptions This field displays the number of age 65 or over exemptions for the withholding state.
Blindness Exemptions

This field displays the number of blindness exemptions for the withholding state.

Colorado Standard Deduction Source

This field displays the Colorado standard deduction source used by the Compute Payroll screen to calculate the Colorado state withholding amount.

This field will be populated with the employee's Colorado standard deduction source from the Manage Employee Taxes screen if either the Compute Payroll process or the Recalculate button was used to calculate the state tax withholding. Otherwise, Not Applicable will be displayed in this field.

Colorado Annual Withholding Allowance Amount If applicable, this field displays the Colorado Annual Withholding Allowance Amount used by the Compute Payroll screen to calculate the Colorado state withholding amount. This field will only be populated if all the following are true:
  • Either the Compute Payroll screen or the Recalculate button was used to calculate the state tax withholding.
  • The Withholding State is CO (Colorado).
  • The employee's Colorado Standard Deduction Source is Use Colorado DR 0004 Allowance Amount in the Manage Employee Taxes screen.