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Print Washington State Paid Family and Medical Leave Report

The Print Washington State Paid Family & Medical Leave Report generates the report required by the Washington State Paid Family and Medical Leave program.

Note: This screen currently only applies to Washington State Paid Family and Medical Leave reporting. Before using this screen, you need to set up the Washington State Family and Medical Leave deduction code and assign it to eligible employees. For more information, refer to Washington Paid Family and Medical Leave Report Setup topic.
The Washington Paid Family and Medical Leave program is a state-run insurance benefit passed by the legislature in 2017. The program will allow most Washington employees to receive up to 12 weeks of paid leave for the following reasons:
  • Bonding after the birth or placement of a child.
  • An employee's serious health condition.
  • A serious health condition of a qualifying family member.
  • Certain military events.

The Paid Family and Medical Leave program is being phased-in over the next year. Washington workers will be able to use Paid Family and Medical Leave benefits starting on January 1, 2020.

Part of the program requires Washington employers to quarterly report employee wages, hours worked, and other information for all employees to the Washington State Employment Security Department.

Warning: For the year 2019 only, reporting for quarters one and two (Q1 2019 and Q2 2019) must be reported by July 31, 2019.
The required quarterly reports must include the following information:
  • Employee’s full name.
  • Employee’s Social Security number. If an employee does not have a Social Security number but does have an individual taxpayer identification number (ITIN), the ITIN qualifies as a Social Security number. If the employee later obtains a Social Security number, the employer should use the Social Security number when filing the report of the employee's wages.
  • Employee wages paid during that quarter and the associated hours.
  • Total amount of premiums deducted from all employees' wages, if any, during the calendar quarter.
Attention: To ensure that you company fully complies with Washington’s requirements, please refer to the information available in the state’s website, https://esd.wa.gov/paid-family-medical-leave.
Paid Family and Medical Leave offers two reporting methods, manual and single filing.
  • For manual filing, you will manually enter the name, SSN or ITIN, hours worked, and wages paid separately for each employee. You can do this for up to 50 employees.
  • For single filing, You will compile the name, SSN or ITIN, hours worked, and wages paid of each employee into a single CSV file (like an Excel spreadsheet).
Attention: For more information on creating the file, refer to the Convert Paid Family and Medical Leave Report to CSV File topic.