Contents of the Approve Position Requisitions Screen

Use the fields and options to configure the Approve Position Requisition Screen.

Requisition Identification

Field	Description
Requisition Number	The requisition number for the requisition you wish to approve displays here after you select the requisition.
Organization	These fields display the organization ID and organization description for the selected requisition.
HR Organization	This field displays the HR organization to which the employee will be assigned. This can only be populated in Manage Position Requisitions screen if your company is licensed for HR (Human Resources). The description of the HR Organization displays in the adjacent field.
Detail Job Title	This field displays the code of the detail job title for the position, along with the associated description for that job title.
Original ID	This field displays the original job template ID. This field will only be populated if there was previously another record in the table with the same ID.
Grade	This field displays the grade assigned to the Functional Job Title that’s linked to the Detail Job Title.
EEO Code	This field displays the EEO Code assigned to the Functional Job Title that’s linked to the Detail Job Title.
Job Category	This field displays the Job Code assigned to the Functional Job Title that’s linked to the Detail Job Title.
Corporate Officer	This check box displays whether or not the selected detail job title is a corporate officer position.
Requested By	These fields display the name and ID of the employee requesting this requisition.
Requisition Date	This field displays the date of the requisition that you are approving.
Target Date	This field displays the date by which this position must be filled.
Vacancy	If you selected the Vacancy option in the Position Classification group box on the Position Requisition Request screen, this option is selected.
New	If you selected the New option in the Position Classification group box on the Position Requisition Request screen, this option is selected.
Number of Openings	This field displays the number of openings required to fill this job requisition.
New Business Budget ID	Enter the New Business Budget ID for the job template/requisition. You can manually enter a value in this field or automatically through the Deltek Planning module's Advanced Search screen in the Project Budges/EACs, New Business Budgets, and Budget by Resource applications.
New Business Budget Description	This field displays the description for the New Business Budget ID.
Comments	Enter comments about the new or vacant position to be filled. This is an optional field.

Approval Information

Field	Description
Status	Use this drop-down list to select the status of the position requisition. Valid options are: Pending: Select this option if the status of the position requisition is pending. Approved: Select this option if the status of the position requisition has been approved. Rejected: Select this option if the status of the position requisition has been rejected. Partially Filled (Multiple Openings): Select this job request approval status option if the job request has been partially filled. Filled: Select this option if the status of the position is filled.
Approver	Enter, or click to select, the Approver for this position requisition. The employee selected must already be: Set up on the Manage Position Requisition Approvers table; and Either directly assigned to the requisition’s accounting Organization; or linked to a higher level of the requisition’s Organization with the Apply to Lower Levels check box selected. This is a required field if the Auto-Approve Position Requisitions check box is not selected on the Configure Personnel Settings screen. The following table is an example of the Manage Position Requisition Approvers screen setup. The Notes column provides information how the setup impacts the Approver that you are able to assign to the requisition. Approver Organization Apply to Lower Levels check box Selected? Notes EMPL_001 1 Yes EMPL_001 would be able to approve requisitions assigned to Organization 1 and any of its lower levels. EMPL_136 1.3 Yes EMPL_136 would be able to approve requisitions assigned to Organization 1.3 and any of its lower levels. This approver would not be able to approve a requisition linked to Organization 1 since it is at a higher level than 1.3. EMPL_201 1.2.2 No EMPL_201 would be able to approve requisitions assigned to Organization 1.2.2 only. This approver would not be able to approve a requisition linked to an Organization at a higher or lower level than 1.2.2.
Approval Date	The system date defaults into this required field; however, it can be overwritten.
Employee	Enter, or click to select, the ID of the employee who filled the position requisition.
Employee Name	This field displays the name of the selected employee.