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Contents of the Approve Position Requisitions Screen

Use the fields and options to configure the Approve Position Requisition Screen.

Requisition Identification

Field Description
Requisition Number

The requisition number for the requisition you wish to approve displays here after you select the requisition.

Organization

These fields display the organization ID and organization description for the selected requisition.

HR Organization

This field displays the HR organization to which the employee will be assigned. This can only be populated in Manage Position Requisitions screen if your company is licensed for HR (Human Resources). The description of the HR Organization displays in the adjacent field.

Detail Job Title

This field displays the code of the detail job title for the position, along with the associated description for that job title.

Original ID

This field displays the original job template ID. This field will only be populated if there was previously another record in the table with the same ID.

Grade

This field displays the grade assigned to the Functional Job Title that’s linked to the Detail Job Title.

EEO Code

This field displays the EEO Code assigned to the Functional Job Title that’s linked to the Detail Job Title.

Job Category

This field displays the Job Code assigned to the Functional Job Title that’s linked to the Detail Job Title.

Corporate Officer

This check box displays whether or not the selected detail job title is a corporate officer position.

Requested By

These fields display the name and ID of the employee requesting this requisition.

Requisition Date

This field displays the date of the requisition that you are approving.

Target Date

This field displays the date by which this position must be filled.

Vacancy If you selected the Vacancy option in the Position Classification group box on the Position Requisition Request screen, this option is selected.
New If you selected the New option in the Position Classification group box on the Position Requisition Request screen, this option is selected.
Number of Openings This field displays the number of openings required to fill this job requisition.
New Business Budget ID Enter the New Business Budget ID for the job template/requisition. You can manually enter a value in this field or automatically through the Deltek Planning module's Advanced Search screen in the Project Budges/EACs, New Business Budgets, and Budget by Resource applications.
New Business Budget Description This field displays the description for the New Business Budget ID.
Comments

Enter comments about the new or vacant position to be filled. This is an optional field.

Approval Information

Field Description
Status

Use this drop-down list to select the status of the position requisition. Valid options are:

  • Pending: Select this option if the status of the position requisition is pending.
  • Approved: Select this option if the status of the position requisition has been approved.
  • Rejected: Select this option if the status of the position requisition has been rejected.
  • Partially Filled (Multiple Openings): Select this job request approval status option if the job request has been partially filled.
  • Filled: Select this option if the status of the position is filled.
Approver

Enter, or click to select, the Approver for this position requisition. The employee selected must already be:

  • Set up on the Manage Position Requisition Approvers table; and
  • Either directly assigned to the requisition’s accounting Organization; or linked to a higher level of the requisition’s Organization with the Apply to Lower Levels check box selected.

This is a required field if the Auto-Approve Position Requisitions check box is not selected on the Configure Personnel Settings screen.

The following table is an example of the Manage Position Requisition Approvers screen setup. The Notes column provides information how the setup impacts the Approver that you are able to assign to the requisition.

Approver Organization Apply to Lower Levels check box Selected? Notes
EMPL_001 1 Yes EMPL_001 would be able to approve requisitions assigned to Organization 1 and any of its lower levels.
EMPL_136 1.3 Yes EMPL_136 would be able to approve requisitions assigned to Organization 1.3 and any of its lower levels. This approver would not be able to approve a requisition linked to Organization 1 since it is at a higher level than 1.3.
EMPL_201 1.2.2 No EMPL_201 would be able to approve requisitions assigned to Organization 1.2.2 only. This approver would not be able to approve a requisition linked to an Organization at a higher or lower level than 1.2.2.
Approval Date

The system date defaults into this required field; however, it can be overwritten.

Employee

Enter, or click to select, the ID of the employee who filled the position requisition.

Employee Name

This field displays the name of the selected employee.