Contents of the Manage Medical Care FSA History Screen

Use the fields and options to configure the Manage Medical Care FSA History screen.

Medical Care FSA History

Field	Description
Employee	Enter, or click to select, the ID number of the employee in this required field. Costpoint validates your entry against data entered in the Manage Employee Information screen. The employee's name displays in the adjacent, unlabeled field. The employee must have an election amount in the entered plan year.
Plan Year	Enter the plan year for which you want to record medical care reimbursement or make an inquiry. Costpoint validates your entry against the Medical Care FSA Setup table. The employee must have an election in the Manage Employee Medical Care FSA Elections screen for this plan year. This is a required field.
Election Amounts	This non-editable field displays the annual election amount for this employee for this plan year. This amount comes from the Manage Medical Care FSA Plan Year screen.
Carryover Amount	This field displays the unused employee contribution amount in the previous plan year that can be used to reimburse claims on top of the election amount in this plan year. This field is blank if the Allow Carryover of Unused Funds check box on the Manage Medical Care FSA Plan Year screen is not selected.
Pay Cycle	This non-editable field displays the employee's pay cycle, as specified on the Manage Employee Taxes screen. This field is hidden if Costpoint Payroll is not used for reimbursements.

Year-to-Date Activity

This group box summarizes the year-to-date activity for this employee for this plan year. What this group box displays depends on whether or not your company is using Costpoint Payroll for reimbursements.

Field	Description
Contributions	If you are using Costpoint Payroll for reimbursements, this field displays the sum of deductions (using the deduction code from the Benefit Settings screen) from the Employee Earnings table for this employee for check dates within the start and end date of the plan year. Employee contribution information is not stored in the Maintain Medical Care History table. It is already stored in the Employee Earnings table. If you are not using Costpoint Payroll for reimbursements, this field displays the sum of Employee Contributions for all rows in the table that contain a Transaction Code of Contributions/Deductions. If you do not use Costpoint Payroll to reimburse, Costpoint updates this field whenever you add new Contributions/Deductions rows to an existing record and stores such contributions in this table.
Reimbursements	This field displays the sum of all rows in the table that contain a Transaction Code of Reimbursements. If you do not use Costpoint Payroll to reimburse, Costpoint updates this field whenever you add new Reimbursements rows to the table.
Balance	This field displays the amount of Contributions/Deductions less the Reimbursements amount. If you do not use Costpoint Payroll to reimburse, Costpoint updates this field whenever you add new rows.

Details

Field	Description
Transaction Date	If your company reimburses through Costpoint Payroll, this field displays the date on which the transaction was entered in Costpoint. If not, click on the toolbar to display the current system date in this field. If this date is not correct, you can enter, or click to select, the correct date in MM/DD/YYYY format. This is a required field.
Transaction Code	If your company uses Costpoint Payroll to reimburse medical care expenses, this field displays either Reimbursements or Contributions/Deductions. If your company does not use Costpoint Payroll to reimburse, enter the transaction code (Reimbursements or Contributions/Deductions) that applies to this transaction.
Incurred Date	This field is enabled only when the Transaction Code is Reimbursements. If your company uses Costpoint Payroll to reimburse medical care expenses, this field displays the date on which the medical care expense was incurred. This date determines into the plan year into which this expense falls. If your company does not use Costpoint Payroll to reimburse, you can enter, or click to select, the incurred date. Your selection includes dates after the plan year ends.
Request Date	This field is enabled and required only when the Transaction Code is Reimbursements. If your company uses Costpoint Payroll to reimburse medical care expenses, this field displays the date on which the request for reimbursement was made. If your company does not use Costpoint Payroll to reimburse, you can enter, or click to select, the request date.
Request Amount	This field is enabled and required only when the Transaction Code is Reimbursements. If your company uses Costpoint Payroll to reimburse medical care expenses, this field displays the dollar amount of the medical care request, regardless of the amount actually paid. If your company does not use Costpoint Payroll to reimburse, enter the request amount. The amount must be greater than zero.
Approved Amount	This field is enabled and required only when the Transaction Code is Reimbursements. If your company uses Costpoint Payroll to reimburse medical care expenses, this field displays the dollar amount of the medical care request that has been approved for payment, regardless of the amount actually paid. If your company does not use Costpoint Payroll to reimburse, enter the approved amount. The dollar amount must be greater than zero.
Reimbursement Amount	This field is enabled and required only when the Transaction Code is Reimbursements. If your company uses Costpoint Payroll to reimburse medical care expenses, this field displays the amount that was actually paid, regardless of the request or approved amount. If your company does not use Costpoint Payroll to reimburse, enter the reimbursement amount. The value in this field must be greater than zero. Note: The Compute Payroll process checks the Manage Medical Care Reimbursement screen to determine whether there are any unpaid requests with a pay period end date that is earlier than or the same as the current payroll run. If there are, Costpoint pays the approved amount, regardless of whether enough funds have been deducted to cover it. The only limitation is that the Amount Paid plus the amounts already paid cannot exceed the plan year election amount. After the request has been paid and posted, Costpoint moves it from the Manage Medical Care Reimbursement table to the Maintain Medical Care History table. Warning: If your company is using Costpoint Payroll to reimburse, do not manually edit this table. Use it for inquiry purposes only.
Pay Period End Date	This field displays the date of the end of the pay cycle for which this transaction was completed. If your company does not use Costpoint Payroll to reimburse, this field is hidden.
Check Date	This field is enabled and required only when the Transaction Code is Reimbursements. If your company uses Costpoint Payroll to reimburse medical care expenses, this field displays the date of the check that was used to make reimbursement. If your company does not use Costpoint Payroll to reimburse, you can enter, or click to select, the check date.
Comments	Enter any comment you want to attach to this row.