Contents of the Manage Dependent Care FSA History Screen

Use the fields and options to configure the Manage Dependent Care FSA History screen.

Contents

Field	Description
Employee	Enter, or click to select, the ID number of the employee in this field. Costpoint validates your entry against data entered on the Manage Employee Information screen. The employee's name displays in the field to the right. The employee must have an election amount in the entered plan year.
Election Amounts	This non-editable field displays the annual election amount for this employee for this plan year. This amount comes from the Dependent FSA Setup table.
Plan Year	Enter the plan year. Costpoint validates your entry against the Dependent Care FSA Setup table. The employee must have an election on the Manage Employee Dependent Care FSA Elections screen for this plan year.
Pay Cycle	This non-editable field displays the employee's pay cycle, as specified on the Manage Employee Information screen. This field is hidden if you do not use Costpoint Payroll to pay reimbursements.

YTD Activity

Use this group box to view the year-to-date activity for this employee for this plan year.

Field	Description
Contributions	If you are using Costpoint Payroll for reimbursements, this field displays the sum of deductions (using the Deduction code in the Dependent Care Flexible Spending Accounts group box on the Configure Benefit Settings screen) from the Employee Earnings table in Costpoint Payroll for this employee if the check date is within the start and end date of the plan year. Employee contribution information is not stored in the Maintain Dependent Care History table. It is already stored in the Employee Earnings table. If you are not using Costpoint Payroll to pay reimbursements, this field displays the sum of employee contributions for all rows in the table that contain a Transaction Code of Contribution/Deductions. If you do not use Costpoint Payroll to reimburse, Costpoint updates this field whenever you add new Contribution/Deductions rows to an existing record and stores such contributions in this table.
Reimbursements	This field displays the sum of all rows in the table that contain a Transaction Code of Reimbursement. If you do not use Costpoint Payroll to reimburse, Costpoint updates this field whenever you add new Reimbursement rows to the table.
Balance	Costpoint calculates the value in this field by subtracting the Reimbursements from the Contributions/Deductions. If you do not use Costpoint Payroll to reimburse, Costpoint updates this field whenever you add new rows.

Details

Field	Description
Transaction Date	If your company reimburses through Costpoint Payroll, this field displays the date on which the transaction was entered in Costpoint. If not, click on the toolbar to display the current system date in this field. If this date is not correct, you can enter, or click to select, the correct date in MM/DD/YYYY format.
Transaction Code	If your company uses Costpoint Payroll to reimburse dependent care expenses, use this drop-down list to select a transaction code. Valid options are: Reimbursement Contribution/Deductions
	If your company does not use Costpoint Payroll to reimburse, select the transaction code that applies to this transaction.
Incurred Date	This field is enabled only when the Transaction Code is Reimbursements. If your company uses Costpoint Payroll to reimburse dependent care expenses, this field displays the date on which the dependent care expense was incurred. This date determines the plan year in which this expense falls. If your company does not use Costpoint Payroll to reimburse, enter, or click to select, the incurred date. This date must be within the date range of the entered plan year. Your selection includes dates after the plan year ends. This field is required.
Request Date	This field is enabled and required only when the Transaction Code is Reimbursements. If your company uses Costpoint Payroll to reimburse dependent care expenses, this field displays the date on which the request for reimbursement was made. If your company does not use Costpoint Payroll to reimburse, enter, or click to select,  the request date.
Request Amount	This field is enabled and required only when the Transaction Code is Reimbursements. If your company uses Costpoint Payroll to reimburse dependent care expenses, this field displays the dollar amount of the dependent care request, regardless of the amount actually paid. If your company does not use Costpoint Payroll to reimburse, enter the request amount. The amount must be greater than zero.
Approved Amount	This field is enabled and required only when the Transaction Code is Reimbursements. If your company uses Costpoint Payroll to reimburse dependent care expenses, this field displays the dollar amount of the dependent care request that has been approved for payment, regardless of the amount actually paid. If your company does not use Costpoint Payroll to reimburse, enter the approved amount. The amount must be greater than zero.
Reimbursement Amount	This field is enabled and required only when the Transaction Code is Reimbursements. If your company uses Costpoint Payroll to reimburse dependent care expenses, this field displays the amount that was actually paid, regardless of the request or approved amount. If your company does not use Costpoint Payroll to reimburse, enter the reimbursement amount. The value in this field must be greater than zero. Note: The Compute Payroll process in Costpoint Payroll checks the Manage Dependent Care Reimbursement screen to determine whether there are any unpaid requests with a pay period end date earlier than or the same as the current payroll run. If there are, Costpoint determines whether there have been a sufficient amount of deductions (including the current payroll run) to cover the approved amount. After the request has been paid and posted, Costpoint moves it from the Request Dependent Care Reimbursement table to the Maintain Dependent Care History table. If there are not enough funds to cover the approved amount, Costpoint pays the request up to the available amount, and that payment becomes a record in the Maintain Dependent Care History table. Any amount over what is available is deferred until the next payroll run. Warning: If your company is using Costpoint Payroll to reimburse, do not manually edit this table. Use it for inquiry purposes only.
Pay Period End Date	This field displays the date of the end of the pay cycle for which this transaction was completed. If your company does not use Costpoint Payroll to reimburse, this field is hidden.
Check Date	This field is enabled and required only when the Transaction Code is Reimbursements. If your company uses Costpoint Payroll to reimburse dependent care expenses, this field displays the date of the check that was used to make reimbursement. If your company does not use Costpoint Payroll to reimburse, you can enter, or click to select, the check date.
Comment	Enter any comment you want to attach to this row.