Attachment Download

Use the Attachment Download screen to view and download attachments that members of your assigned groups have uploaded to expense reports and expense authorizations.

The Attachment Download enables users with an assigned functional role (for example, Primary Supervisor) to view and download attachments that members of their assigned groups have uploaded to expense reports and expense authorizations, eliminating the need to open individual expense reports or expense authorizations to view them.

Note: Attention System Administrators: In addition to application rights, users also require access to the Alternate File Location, where attachments are currently stored, as well as locations where attachments have been previously stored

Location

To display the Attachment Download screen, complete the following steps:

1. Click Time & Expense > Expense > Expense Reports/Inquiries > Attachment Download.

Contents

Criteria

Field	Description
Function	This field defaults to your functional role. If more than one role is available to you, the roles are listed in alphabetical order. Click to choose a different role. This field value is the primary filter for the report and determines the values that populate the Group and Employee lists.
Group	This drop-down list displays the resource groups available to the functional role you selected. The default value is All. When you run the report based on All, the results include all the attachments for every member of every group assigned to the functional role you selected. If you have access to only a single group, All remains the default value and is the only option listed. If more than one group is available to you, click to filter the results by that group.
Employee	Use this optional field to return attachment results for a specific employee. The list of employees is based on the values selected in the Function and Group. Click to select the employee.
Execute	Click on the toolbar to run the report. This field is disabled if you have Browse rights only.
Download File	This button enables after you select an attachment in the table. Click it to download the selected file. This field is disabled if you have Browse rights only.

Results Table

After you click , the results of the query display in the report table, which includes the following information about each attachment:

Field	Description
File Name	This field displays the file name given to the attachment. The attachment could be an overall attachment, an item that was manually attached to a claimed expense, or an item added from the My Outstanding attachments application: The filename includes the following information: Expense report or authorization ID, or if it was uploaded from Outstanding attachments, "outstandingatt" displays instead. Expense ID if the attachment was for a claimed or planned expense. Date/Time stamp (YYYYMMDDHHMMSS). File extension. For example, the filename for a receipt attached to a claimed expense might display as follows: ER00000654_1_20190102153551.pdf.
ID	This field displays the ID of the expense report or authorization.
Expense ID	This field displays the line number for the individual attachment on the expense report or authorization. If the field is blank, then the item was uploaded as an overall attachment to the report or authorization.
Attachment Type	This field describes the attachment type, for example, "Overall" or "Expense Receipt," as defined in the Attachments subtask Time & Expense > Configuration > General Settings > General Controls
Last Modified	This is the date the attachment was added or last saved.