Print Expense Report
Use the Print Expense Report screen to print one or more expense reports, either at a summary or detail level. If your role is that of Supervisor or Admin, you can select employee groups prior to printing.
Display the Print Expense Report Screen
You access the Print Expense Report screen from the Time & Expense domain.
- Click .
Contents of the Print Expense Report Screen
Use the fields and options to configure the Print Expense Report screen.
Screen Fields
Field | Description |
---|---|
Parameter ID |
Enter, or click
You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults. |
Description | Enter, or click
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Functional Role | Select the role you want to use to print the report. If you have more than one functional role, you can use Query to look them up. |
Report Type | Enter the code for the type of expense report you want to print. If you know the first few letters of the code, a drop-down list displays codes matching the letters you enter. Or, use
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Filter | Choose a filter to narrow your search results. Parameters from the drop-down list include Last Name, Expense Report ID, and Expense Authorization ID. |
Filter Value | From the drop-down list, select one of the following options: None, Missing Receipts, Over Ceiling, Unallowable, and Interim Signature. |
Special Filter | From the drop-down list, select one of the following options:
None,
Missing Receipts,
Over Ceiling,
Unallowable, and
Interim Signature.Enter the code for the type of expense report you want to print. If you know the first few letters of the code, a drop-down list displays codes matching the letters you enter, or click
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Start Date | Use
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End Date | Use
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Sort By | Choose a filter to narrow your search results. Parameters from the drop-down list include Employee Name, Expense Report ID, and Status. |
Status | You can narrow the types of expense reports to be printed by selecting from these options: Submitted, Under Review, Draft, Approved, Rejected, Processed, and Voided. Select the check boxes for the options you wish to include in your search results. Clear the check boxes for those options you do not wish to print. |
Options | Select the supplemental content you want to print along with your report. These options include
Show Summary,
Show Details,
Show Receipt Traveler, and
Include Bar Code with Traveler. After you specify your parameters and click
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Expense Report Employee Group Select Table
Use this table to select employee groups for which you are responsible and for which you want to print expense reports. Select the check boxes for groups you want to print. You can use
to look up additional employee groups.
Field | Description |
---|---|
Selected | A check mark indicates a row is selected and will be included when generating report results. Click the check box to select or clear a row. |
Description | This field displays the group category. If you do not see the group you want, use
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