Print Expense Authorizations

Use the Print Expense Authorizations screen to print one or more expense authorizations, either at a summary or detail level. If your role is that of Supervisor or Admin, you can select employee groups prior to printing.

Location

The Print Expense Authorizations screen is located in the Expense module.

To display the Print Expense Authorizations screen, complete the following steps:

Click Time & Expense > Expense > Expense Authorizations > Print Expense Authorizations.

Contents

Screen Fields

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen. When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.
Functional Role	Select the role you want to use to print the report. If you have more than one functional role, you can use Query to look them up.
Report Type	Enter the code for the type of expense report you want to print. If you know the first few letters of the code, a drop-down list displays codes matching the letters you enter. Or, use to look them up.
Last Name	Enter the employee's last name for whom you want to print the report.
Authorization ID	Enter the authorization ID for the report you want to print. If you know the first few letters of the code, a drop-down list displays ID codes matching the letters you enter. Or, use to look it up.
Blanket	Choose the blanket type. The drop-down options include None, All, Open, Closed , Blanket, and Non-Blanket.
Start Date	Use to select the first day of the trip covered by the expense authorization report.
End Date	Use to select the last day of the trip covered by the expense authorization report.
Sort By	Choose a filter to narrow your (printing?) search results. Parameters from the drop-down list include None, Employee Name, Authorization ID, and Status.
Status	You can narrow the types of expense authorization reports to be printed by selecting from these options: Submitted, Under Review, Draft, Approved, Rejected, Processed, and Voided. Select the check boxes for the options you wish to include in your search results. Clear the check boxes for those options you do not wish to print.
Options	Select the supplemental content you want to print along with your report. These include: Show Summary and Show Details.

Employee Group Select Table

Use this table to select employee groups for which you are responsible and for which you want to print expense authorization reports. Select the check boxes for groups you want to print. You can for additional employee groups.

Field	Description
Selected	A check mark indicates a row is selected and will be included when generating reports for printing. Click the check box to select or clear a row.
Description	This field displays the group category. If you do not see the group you want, use to search for it.

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Print Expense Authorizations

Use the Print Expense Authorizations screen to print one or more expense authorizations, either at a summary or detail level. If your role is that of Supervisor or Admin, you can select employee groups prior to printing.

Location

The Print Expense Authorizations screen is located in the Expense module.

To display the Print Expense Authorizations screen, complete the following steps:

Click Time & Expense > Expense > Expense Authorizations > Print Expense Authorizations.

Contents

Screen Fields

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made in the screen. When you save your record, all the selections made in the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.
Functional Role	Select the role you want to use to print the report. If you have more than one functional role, you can use Query to look them up.
Report Type	Enter the code for the type of expense report you want to print. If you know the first few letters of the code, a drop-down list displays codes matching the letters you enter. Or, use to look them up.
Last Name	Enter the employee's last name for whom you want to print the report.
Authorization ID	Enter the authorization ID for the report you want to print. If you know the first few letters of the code, a drop-down list displays ID codes matching the letters you enter. Or, use to look it up.
Blanket	Choose the blanket type. The drop-down options include None, All, Open, Closed , Blanket, and Non-Blanket.
Start Date	Use to select the first day of the trip covered by the expense authorization report.
End Date	Use to select the last day of the trip covered by the expense authorization report.
Sort By	Choose a filter to narrow your (printing?) search results. Parameters from the drop-down list include None, Employee Name, Authorization ID, and Status.
Status	You can narrow the types of expense authorization reports to be printed by selecting from these options: Submitted, Under Review, Draft, Approved, Rejected, Processed, and Voided. Select the check boxes for the options you wish to include in your search results. Clear the check boxes for those options you do not wish to print.
Options	Select the supplemental content you want to print along with your report. These include: Show Summary and Show Details.

Employee Group Select Table

Use this table to select employee groups for which you are responsible and for which you want to print expense authorization reports. Select the check boxes for groups you want to print. You can for additional employee groups.

Field	Description
Selected	A check mark indicates a row is selected and will be included when generating reports for printing. Click the check box to select or clear a row.
Description	This field displays the group category. If you do not see the group you want, use to search for it.