Print Expense Authorizations
Use the Print Expense Authorizations screen to print one or more expense authorizations, either at a summary or detail level. If your role is that of Supervisor or Admin, you can select employee groups prior to printing.
Display the Print Expense Authorizations Screen
You access the Print Expense Authorizations screen from the Time & Expense domain.
- Click .
Contents of the Print Expense Authorizations Screen
Use the fields and options to configure the Print Expense Authorizations screen.
Screen Fields
Field | Description |
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Parameter ID |
Enter, or click
You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display in the screen, you can override the defaults. |
Description | Enter, or click
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Functional Role | Select the role you want to use to print the report. If you have more than one functional role, you can use Query to look them up. |
Report Type | Enter the code for the type of expense report you want to print. If you know the first few letters of the code, a drop-down list displays codes matching the letters you enter. Or, use
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Last Name | Enter the employee's last name for whom you want to print the report. |
Authorization ID | Enter the authorization ID for the report you want to print. If you know the first few letters of the code, a drop-down list displays ID codes matching the letters you enter. Or, use
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Blanket | Choose the blanket type. The drop-down options include None, All, Open, Closed , Blanket, and Non-Blanket. |
Start Date | Use
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End Date | Use
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Sort By | Choose a filter to narrow your (printing?) search results. Parameters from the drop-down list include None, Employee Name, Authorization ID, and Status. |
Status | You can narrow the types of expense authorization reports to be printed by selecting from these options: Submitted, Under Review, Draft, Approved, Rejected, Processed, and Voided. Select the check boxes for the options you wish to include in your search results. Clear the check boxes for those options you do not wish to print. |
Options | Select the supplemental content you want to print along with your report. These include: Show Summary and Show Details. |
Employee Group Select Table
Use this table to select employee groups for which you are responsible and for which you want to print expense authorization reports. Select the check boxes for groups you want to print. You can
for additional employee groups.
Field | Description |
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Selected | A check mark indicates a row is selected and will be included when generating reports for printing. Click the check box to select or clear a row. |
Description | This field displays the group category. If you do not see the group you want, use
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