Print Electronic W-4 Report

Employers may print copies of the employees' electronic W-4s that were entered on the Federal W-4 screen in Employee Self Service (ESS).

The ESS Federal W-4 application will save a copy of the employee's W-4 each time they make a change to it. The IRS requires that companies keep copies of the W-4 for at least four years. This application will not print any changes made to the employee's federal withholding on the Manage Employee Taxes screen that an administrator may have made based on a paper form that was filled out by the employee. You can use this application to generate a missing electronic W-4 report that will display any employee that has record on the Manage Employee Taxes screen but has no electronic W-4 record.

Note: There will be no data in this report until after employees re-enter their W-4 information.