Contents of the Post Payroll Journal Screen

Use the fields and options to configure the Post Payroll Journal screen.

Identification

Use the fields in this block to create a new parameter ID or to retrieve a previously saved parameter ID. A parameter ID represents a set of screen selection parameters. After you have saved a parameter ID and its related parameters, you can retrieve them using Query.

You can use the retrieved parameters to produce reports and run processes more efficiently and with greater consistency. The saved parameters are also useful and necessary when you want to run the process as part of a batch job. Many users save a unique set of parameters for each different way they run a report or process. When you select a previously saved parameter ID or parameter description, the associated saved screen selection parameters automatically display as selection defaults. The page setup and print options, if there are any, are also included in the saved parameter ID. You can change any of the associated selection defaults as necessary.

Field	Description
Parameter ID	Enter, or click to select, a parameter ID of up to 15 alphanumeric characters. Choose characters for your parameter ID that help identify the type of selections you made on the screen, such as PERIOD or QUARTERLY. When you save your record, all the selections made on the screen are stored with the parameter ID. Later, you can retrieve the parameter using Query. You can use the parameter to run the process more efficiently because you can select the parameter ID with its previously defined screen selections. After the default selections display on the screen, you can override the defaults.
Description	Enter, or click to select, a parameter description of up to 30 alphanumeric characters.

Contents

Field	Description
Retention	Always retain the Reconciliation Gross to Net by Employee and Worksheet Reports that are printed when you post the Journal to the General Ledger. You can use this report for bank reconciliations and in support of IRS and State Payroll Reports. This is an essential part of your system audit trail.

Selection Ranges

Pay Cycle

Use these options to enter the pay cycle code to post to the General Ledger.

Field	Description
Option	This field always displays One.
Start	Enter, or click to select, the start date for the pay cycle range.

Accounting Period

Use these options to enter the accounting code to post to the General Ledger.

Field	Description
Option	This field always displays One.
Fiscal Year	Enter, or click to select, the open fiscal year related to the accounting period in which you want the payroll journal to be posted.
Period	Enter, or click to select, the open accounting period within the Fiscal Year in which you want the reconciliation to be posted. Normally, you post the Reconciliation Gross to Net by Employee into the period in which the payroll was actually paid.
	The Reconciliation Gross to Net by Employee posts the following to the General Ledger: Debit to accrued salary, credits to cash, and withholding tax accounts. Accruals for employer's contribution expense. Direct charge of fringe costs for union payrolls. Accruals for employer's FICA, FUTA, and SUTA expense.
	Usually there is a time lag between the pay period ending date and the pay date. Therefore, for the payroll at the end of the accounting period, your accounting policy can dictate that your accruals be posted into the current accounting period, whereas the cash basis portion of the entry must be made in the future accounting period.
	Because the accruals usually involve more accounts, it is more expedient in this case to post the Reconciliation Gross to Net by Employee into the current accounting period and make an automatically reversing entry for the cash basis portion of the entry, also in the current accounting period. This entry cancels the effect of the cash basis portion of the reconciliation. By designating the one entry as Reversing, it automatically records the effect of the cash basis portion of the Reconciliation Gross to Net by Employee in the next accounting period.
Subperiod	Enter, or click to select, the open subperiod related to the accounting Period for which you want to post the Reconciliation Gross to Net by Employee. Note: If you click to print the posting reports, the actual posting process does not take place. After printing the reports, you are still in the application. You then have the option to click , and the process proceeds. When you change any of the print options or selection criteria after printing the Reconciliation Report, is grayed-out. You must print the reconciliation reports again before the posting process occurs. If you click and select Print/Post Payroll after having changed a parameter, the reports print automatically as part of the posting process.
Include only records with check numbers	Select this check box to process only records that have check numbers.
Post Payroll	When you first enter this screen, is grayed-out. If you click and select Post Payroll after printing the reconciliation report as part of this session ( becomes available after printing), you receive a message box asking if you really intend to post. If you click OK, the posting process proceeds.
Print/Post Payroll	You can click and select Print/Post Payroll upon initial entry into this screen. If you do, you receive a message asking if you really intend to post. If you click OK the reconciliation report prints with the posting following immediately.
	After posting begins, a "DO NOT INTERRUPT" message and a message showing records processed displays.