Manage Multi-Job Allocation Information
Use this screen to set up projects that you want to allocate to other projects.
Use the Multi-Job Allocation feature to allocate a project, or even an entire project tree, to one or more projects. You can use various options to customize the costs allocated. You can allocate costs on a current or year-to-date basis with an option to include indirect burden costs, at either actual or target rates, with the allocation. You can also include hourly data such as account, labor category, and employee information. The basis for allocation can be one of three options: Cost Incurred, Hours Incurred, or Percentage. The Cost Incurred and Hours Incurred methods allow for ranges of projects, accounts, and organizations in the base. The Percentage method allows for the allocation of costs to non-project accounts and project accounts.
The Multi-Job Allocation serves as a service center for projects. You set up the project to be allocated like other projects so that full cost accumulation and reporting capabilities are possible. However, because one of the project's main purposes is to allocate to other projects, do not set it up as a billable job.
The project is allocated when you generate a journal entry from the Create Multi-Job Allocation Entries screen. After you review and post the allocation, it becomes a component cost to the projects receiving it and a credit to the project allocating it. The allocation history for the cost and hours is stored on the Manage Multi-Job Allocation Cost History and Manage Multi-Job Allocation Labor History screens, respectively.
This screen has three subtasks: Cost Accounts, Cost/Hours Base, and Percentage Base. These subtasks control the costs to allocate and the basis for the allocations.
Set up this screen before creating any Multi-Job Allocation journal entries. No further maintenance of this screen is required unless one of the variables changes.