to select, a single value/ID or the beginning value/ID for the range. You can use this field if you select, One, Range, or To End from the Option drop-down list.iRAPT (Invoicing, Receipt, Acceptance and Property Transfer) is an Internet-based electronic billing system under the WAWF e-Business Suite portal used by the U. S. government to track and pay invoices from contractors. The contract, invoice, and receiving report are all available within Costpoint, so that acceptance, approval, and payment can be expedited more quickly than a paper-based system. All parties (contractor, inspector, approver, payer) have access to Costpoint and can track the status of the invoice as it proceeds through the payment process. Additionally, email is automatically generated and forwarded to the parties so that all are aware of the status.
Use this application to create the files for loading into iRAPT. The created files are plain text files (viewable in a text editor) with FTP extensions which can be transferred via FTP (File Transfer Protocol) to the iRAPT.
The sales order contains most iRAPT-related information. You can enter iRAPT information specific to the sales order invoice on Manage Invoices screen or Manage Invoices Supervisor Screen. You can assign RFID information on the RFID Details subtask of the Manage Shipping Transactions screen; You can assign UID information on the Serial/Lot Info subtask of the Manage Sales Order Inventory Issues screen or the Manage Sales Order Non-Inventory Issues screen.
Run this process before posting the sales order invoices.
From the unlabeled drop-down list on the left most portion of this group box, select the category for choosing invoices. Valid options are:
Catalog — Select by price catalog code
Customer — Select by customer name
Invoice — Select by invoice number
Project — Select by project
Sales Order — Select by sales order ID
From the drop-down list, select the range option for choosing invoices based on the category you selected. Valid options are:
All — Select this option to include all available invoices. The From and To fields are disabled for this option.
One — Select this option to include only the invoices related to one catalog code, customer, invoice number, project, or sales order ID. Enter that value in the From field. The To field is disabled for this option.
Range — Select this option to include the invoices related to a range of catalog codes, customers, invoice numbers, projects, or sales order IDs. Enter the beginning value for the range in the From field and the ending value of the range in the To field.
From Beginning - Select this option to include the invoices from the beginning of the available records to a specific catalog code, customer, invoice number, project, or sales order ID. Enter the last value for the range in the To field. The From field is disabled for this option.
To End - Select this option to include the invoices from a specific catalog code, customer, invoice number, project, or sales order ID to the end of all the available records. Enter the value from which the range should begin in the From field. The To field is disabled for this option.
Enter, or click to select, a single value/ID or the beginning value/ID for the range. You can use this field if you select, One, Range, or To End from the Option drop-down list.
Enter, or click to select, the ending value/ID for the range. You can use this field if you select Range or From Beginning from the Option drop-down list.
Select this check box to use the corresponding subtasks on this screen for listing multiple non-contiguous ranges of catalogs, customers, invoices, projects, or sales orders.
From the drop-down list, select the type of iRAPT file to create for the selected sales order invoices:
Receiving Report — This option creates a report that provides information about the supplies or services represented by the sales order invoice, but does not create a corresponding Commercial Invoice.
Receiving Report Pack Update — This option creates a report that provides RFID/UID information for the supplies represented by the sales order invoice.
Combo — This option creates both a Receiving Report and a Commercial Invoice for supplies.
Commercial Invoice — This option creates a iRAPT invoice for the sales order invoice, but does not create a corresponding Receiving Report.
Invoice 2N1 — This option creates a merged Receiving Report and Commercial Invoice for services.
Enter a name for the file. The file must have an extension of .FTP (for example, S:\Reports\iRAPT Reports\MyFile.ftp).
Enter, or click to select, the location where Costpoint should save the iRAPT file.
Select this check box to replace existing files with same name and location that you indicated.
Select this check box to re-create iRAPT invoice files without having to manually modify the Included in iRAPT File check box on the iRAPT tab of the Manage Invoices screen for each invoice that meets the selection criteria.
This feature is helpful if you must re-create a iRAPT file for multiple invoices. After creating a new iRAPT file, Costpoint repopulates the Included in iRAPT File and Alternate File Location fields on the iRAPT tab of the Manage Invoices screen.
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Subtask |
Description |
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Catalog Non-Contiguous Ranges |
Click this link to access the Catalog Non-Contiguous Ranges subtask. |
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Customer Non-Contiguous Ranges |
Click this link to access the Customer Non-Contiguous Ranges subtask. |
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Invoice Non-Contiguous Ranges |
Click this link to access the Invoice Non-Contiguous Ranges subtask. |
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Project Non-Contiguous Ranges |
Click this link to access the Project Non-Contiguous Ranges subtask. |
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Sales Order Non-Contiguous Ranges |
Click this link to access the Sales Order Non-Contiguous Ranges subtask. |