Contents of the Configure Project Budget Settings Screen
Use the fields and options of the Configure Project Budget Settings screen.
Contents
| Field | Description |
|---|---|
| Update Baseline Budget with Approved COs |
If you select this check box, Costpoint updates your baseline budget when change orders are approved on the Manage Change Orders screen. Note: You must select this check box to update the baseline budget after it is final and locked in.
|
| Update Workplan Budget with Approved COs |
If you select this check box, Costpoint updates your workplan budget when change orders are approved on the Manage Change Orders screen. You can revise the workplan budget as often as necessary if you select the Allow Workplan Budgets check box on this screen. |
| Allow Workplan Budgets |
Select this check box if you want your project's workplan budget to have multiple revisions, with each version assigned a different revision. After you create a revision of a workplan budget, you cannot clear this check box. |
| Undistributed Budget Account |
Enter, or click
|
| Enable Indirect Subtask |
Select this check box to enable the Indirect subtask of the Manage Project Budgets and ETC screen. You will mostly use this non-editable subtask for those projects that must comply with U.S. government contracts. This check box is selected by default. |
| Spread Budgets Based on Days |
Select this check box to allow budget spreading based on days in a period. You can define the number of days per period on the Manage Period Days screen. This is a system-wide selection. |
| Allow Incurred to Exceed LREAC |
Select this check box to allow incurred amounts in excess of the Latest Revised Estimate at Completion (LREAC). If you select this check box, Costpoint allows the ETC to be negative and the percent complete amount to be over 100%. If you do not select this check box, Costpoint automatically updates the LREAC to the incurred amount to date. The ETC amount is zero and the percent complete is 100%. |
| Freeze on Save Workplan Budget |
Select this check box before entering your project's workplan budget to freeze the budget and prevent further revisions. After you have frozen the budget, only approved change orders update your workplan if you selected the Update Workplan Budget with Approved COs check box. You can freeze budgets on an individual project basis on the Info tab of the Manage Project Budgets and ETC screen. |
| Freeze on Save Baseline Budget |
Select this check box before entering your project's baseline budget to freeze the budget and prevent further revisions. After you have frozen the budget, only approved change orders update your baseline if you selected the Update Baseline Budget with Approved COs check box. You can copy this baseline budget as a workplan budget on the Manage Project Budgets and ETC screen to generate alternate forecasts. You can freeze budgets on an individual project basis on the Info tab of the Manage Project Budgets and ETC screen. |
| Budget Using Ref Number and Ref Name |
Select this check box if you want your project budgets, both baseline and workplan, to use reference numbers, also known as cost codes, throughout Costpoint Advanced Project Budgeting. If you do not select this check box, the reference number and reference name columns do not display in Costpoint Advanced Project Budgeting screens. Selecting this check box does not make reference numbers required in Costpoint Advanced Project Budgeting. The check box only makes the reference number column available on the Manage Project Budgets and ETC screen. |
to select, the account to record undistributed budget amounts. Use this to capture a reserve or contingency amount; this is the difference between the contract amount in projects and the amount budgeted.