Contents of the Manage Project Budgets and ETC Screen
Use the fields and options to configure the Manage Project Budgets and ETC screen.
Identification
| Field | Description |
|---|---|
| Project |
Click
|
| Name |
This non-editable field displays the name of the selected project. |
| Budget Revision |
Enter, or click
If no revision displays here, select the Allow Workplan Budgets check box on the Configure Project Budget Settings screen to activate the revision function. Then create revisions on the Manage Project Budget Revisions screen. |
to select a project with an existing budget. You can also enter, or click
to select, a new project budget.
Budget Type
Use the options in this group box to select either the Baseline or Workplan budget.
| Field | Description |
|---|---|
| Baseline |
Select this option to create a baseline budget. |
| Workplan |
Select this option to create a workplan budget. |
Subtasks
| Subtask | Description |
|---|---|
| ETC | Click the ETC link to open the Estimate to Complete subtask, where you can forecast the Estimate To Complete (ETC) amounts for Direct, Subcontractor, Fee, Units, and Labor. |
| Indirect | Click the INDIRECT link to open the Indirect subtask, where you can recalculate your burden or indirect charges by fiscal year and pool for reporting purposes only. The calculation is derived based on the burden template selected on the Info tab. If a burden rate is modified on an individual subtask row, without using a burden template, the amounts from those edited rows are not included. This subtask is not available unless the Enable Indirect Subtask check box is selected in the Configure Project Budget Settings screen. |
| Fees | Click the FEES link to open the Fees subtask and enter fees in place of, or in addition to, using a multiplier for calculating profit. To calculate the profit for the project, use either a fee percentage or a fixed fee amount. You can use the other fee amount in addition to the fee percentage or the fixed fee. Click the Recalculate button after changing any amounts in this subtask. |
| Units | Click the UNITS link to open the Units subtask, where you can enter unit cost or unit price amounts, quantities, categories, and/or multipliers to calculate your unit budget. Click the Recalculate button after modifying any amounts in this subtask. |
| Labor | Click the LABOR link to open the Labor subtask. In this subtask, you can enter labor costs or bill rate, burden rate, labor hours, labor categories, vendor or employee data, and/or multipliers to calculate your labor budget. Click the Recalculate button after changing any amounts in this subtask. |
| Direct Subtask Project Budget Detail | Click the DIRECT link to open the Direct subtask. In this subtask, you can enter direct costs, burden rate, vendor data, and/or multipliers to calculate your direct cost budgets. Click the Recalculate button after changing any amounts in this subtask. |
FAQs
How do I use the right-click functions in this screen?The right click functions are enabled when you highlight a row and right click the mouse. The functions are outlined below.
Copy
To use the Copy function in the Direct, Units, and Labor subtasks, right click on a highlighted row and click Copy. The source row can be a total budget or period budget row. A total budget row contains zeros for fiscal year and period data. A period row contains a non-zero fiscal year and period.
Use the copy function when you want to copy the identical row data to another row. You can change all user-editable columns, but if you are creating rows with systematic differences, the Spread function may be more efficient. Use the drop-down lists to select the starting and ending fiscal years and periods. (All fiscal years and periods are available for selection.) Click the Copy button to copy the selected row.
Escalate
To use the Escalate function in the Direct, Units, and Labor subtasks, right click a highlighted row and select Escalate. The escalate function works only with period budget rows, never a total budget.
Use the Escalate function when you want to perform a blanket increase of a selected percentage to all highlighted rows. Highlight the rows in the subtask table to be escalated. Use the mouse or the Shift key to highlight the rows to be escalated.
| Field | Description | ||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Units |
Select this option to escalate only the unit amounts in the selected rows. |
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| Rate |
Select this option to escalate only the rate amounts in the selected rows. If the row selected contains both cost and price rates, each rate will escalate for the selected amounts. |
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| Budget Amt |
Select this option to escalate only the budget amounts in the selected rows. |
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| Escalate % |
Enter the percentage (up to eight characters, including the decimal separator) for the selected period budget rows. This percentage figure can either increase or decrease the amounts contained in the selected rows. For this example, assume an amount on the budget row is 500,000.00.
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