Costpoint Online Help

Using the Help Search
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Calculate Progress Payment Bills

Use this screen to calculate progress payment bills for organizations that use government form 1443, Contractor's Request for Progress Payment.

This process generates bills that you can review and edit in the Manage Progress Payment Bills screen before printing and posting them. You must set up projects on the Manage Project Billing Information screen with the Progress Payment formula before they can be calculated on this screen. Note that this process is separate from the calculation of all other types of bills, which is done on the Calculate Standard Bills screen.

Transactions must meet the following validations before they can be included on a Progress Payment bill:

  • They must be posted to the general ledger and included in the Open Billing Detail file.
  • Subcontractor transactions must be included on the Manage Subcontractor Progress Payments file via the Update Subcontractor Progress Payments screen. If the organization sending the bill is considered "large business," accounts payable transactions must have been paid for before they are eligible to be billed. Before calculating progress payment bills, use the Update Cash Basis Information screen to update this payment information for your accounts payable transactions. For more information, see the "Create a Cash Basis Billing" topic.
  • If the Limit Transactions To Period of Performance check box has been selected on the Other Info subtask of the Manage Project Billing Information screen, the subperiod in which the transactions have been posted must be within the project start and end dates entered on the Manage Modifications screen.
  • If you have hours-based pools and you are billing subcontractor progress payment delivery invoices, you must have entered the delivery hours on the Manage Subcontractor Progress Payments screen.

For more information, see the "Progress Payment Bills" topic.

Execute the Manage Subcontractor Progress Payments screen before you calculate progress payment bills. If your organization is considered "large business," you must also run the Update Cash Basis Information screen.