Costpoint Online Help

Using the Help Search
Using the Help Search
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Adjust Open Billing Detail Records

Use this screen to write off or transfer costs during the billing process.

You can create adjusting journal entries to reflect the billing adjustment in the General Ledger and Project Ledger. This screen incorporates the maintenance, process, and report functions into one screen. Using this screen, you can do any of the following:

  • Transfer labor or other billable costs (not units) in Open Billing Detail, from one project, account, organization, GLC (General Labor Category), or PLC (Project Labor Category) to another. The transfer can be between project levels on the same bill, or from one billable project to another. See the Transfer Labor or Other Billable Costs procedure for details.
  • Write off and reclassify a labor or other billable cost (not units) in Open Billing Detail from a project, organization, account, GLC, or PLC. You can even reclassify costs to an unallowable account or PLC. See the Write Off a Line procedure for details.
  • Put transaction amounts and/or hours on hold to keep them from being included on a bill. You can place a partial transaction on hold, or the total transaction. See the Put Amounts and/or Hours on Hold procedure for details.
  • Release any amounts and/or hours previously put on hold. See the Release a Line Previously On Hold procedure for details.
  • If you want to automatically reflect the transfer or write off in the General Ledger and Project Ledger, you can create a non-editable adjusting journal entry from this screen. It can be reviewed on the Manage System Assigned JE Number screen.
Note: This screen contains many features that will help you process billing adjustments. Several of the Costpoint functions in this screen require use of the right button on your mouse.

You can run this process anytime. You must recalculate bills because this screen allows you to post transactions into a period different than the posting of the original charge.

You cannot enter a project in this screen unless it has been previously identified on the Manage Project Billing Information screen (select the Allow User to Adjust Transactions in Open Billing Detail check box in the Setup Information tab to allow amounts to be adjusted and put on hold).

This screen adjusts only open billing detail records where the transaction currency is the same as the functional currency. If you need to make adjustments to records where the transaction and functional currencies are different, you can either

  • create an adjusting journal entry with the Billable check box selected on the Manage Journal Entries screen, and make the adjustments on that journal entry, or
  • create an adjusting journal entry with the Billable check box not selected, and enter your changes on the Manage Open Billing Detail screen.