Manage Project Billing Information
Use this screen to specify the project billing formula, the level at which the billing is calculated, the level at which supporting schedules can be printed, and which billing format to use for a specific project.
Project billing information should be set up for the following:
- Any project that should have billings calculated for it
- Any project that requires supporting schedules based on units, cost, or hours transactions
- Any project for which the bills are manually entered on the Manage Project Product Bills, Manage Customer Product Bills, or Manage Manual Bills screens
All transaction journal posting programs check for the existence of the project in this table and for a billing formula that is based on transactions. If the project is found in this table with a transaction-based billing formula, the posting program selects it and all of its lower levels for posting to the Open Billing Detail table. All transaction-based bills use information in the Open Billing Detail table to calculate bills.
Use this screen's subtasks to enter additional information about the billing detail levels, government form 1443s (progress payment bills), cash basis billing, and other miscellaneous information.
Set up this screen for any project that requires transaction-based billings, for any project that requires supporting schedules based on units, cost, or hours transactions, or for any project that you manually enter on the Manage Project Product Bills, Manage Customer Product Bills, or Manage Manual Bills screens.
Set up this screen before posting any transactions for the project. If you do not, you must manually enter information into the Open Billing Detail table, or use the Update Open Billing Detail Records screen to populate the table for Costpoint to calculate a complete billing.
If you have already created manual billings, you must enter the summary information on the Manage Billing History screen so that the calculation programs have amounts previously-billed-to-date. If you need to calculate retroactive billings, you also need to update the Manage Closed Billing Detail screen.
Before calculating any retroactive billings, run reports to ensure that the Billing History matches the Closed Billing Detail, or the retroactive billings computed may be incorrect.
This screen has five tabs:
- Setup Information: Use this tab to specify billing formula and retainage information, the format, and various processing parameters. You must select a format before you can save a record.
- 1443 Info: Use this tab to enter additional billing information for government form 1443, Contractor's Request for Progress Payment. This information controls what is printed in the header of the bill, and on some of the calculated amount lines of the bill.
- Other Info: Use this tab to enter information such as the bill heading, the option to limit billing transactions based on period of performance, pay when paid options, and inventory billing options. Use this tab to select the currency for this project's invoices.
- Global Withholding: Use this tab to set up new project withholding information.
- Billing Currency Contract Values: Use this tab to enter funded values and ceilings and contract values in billing currency.
This screen is also available as a subtask of the Manage Project User Flow, Proj Bill Info.