The table below describes File menu functions, including available shortcut keystrokes.
Not all menu and toolbar functions are available for all applications. Functions that are unavailable for a given application do not display.
The File menu contains items to manipulate database tables and records, including Save, Delete, and Query.
Menu Option |
Function |
New Record (F2) |
Click |
Delete (CTRL+DEL) |
Click When you click This menu option deletes everything currently on the main screen, including any subtask information. For screens with table windows, this feature deletes all rows on the table window. To delete only one row on a table window, click Delete in the Line menu. |
Undelete |
Click The "marked for deletion" indicator, This option only displays if there is a record marked for deletion. After you mark a particular record for deletion and then Save, you can no longer undelete that record. |
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Click the Copy drop-down and select Copy Record to duplicate a record, but not its child records. Choose this option if you want to duplicate only one level of a record (at any level). The other available options are:
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Click |
Query (F11) |
Click You can place filters on the query to limit the result set to those records meeting specified selection criteria. For form-type maintenance screens, select Query to set up a data query and define parameters for your database search. Use the Find tab to narrow your search. Use the Sort tab to specify the order in which they should be sorted. Click Find to display the result set. You can also see saved queries on the Saved Queries tab. See Query for more information. Click |
First (CTRL+UP ARROW) |
Click |
Previous (CTRL+LEFT ARROW) |
Click |
Next (CTRL+RIGHT ARROW) |
Click |
Toggle View (ALT+T) |
After you create a new record by cloning an existing record, use this option in Form View to switch back and forth between the new record and the existing record. |
Last (CTRL+DOWN ARROW) |
Click |
Switch to Form View (CTRL+M) |
Click The Form View icon displays only when the current record displays in Table View. |
Switch to Table View (CTRL+M) |
Click The Table View icon displays only when the current record displays in Form View. |
Select This Record Deselect This Record |
Click Click These options display only in Form View. |
Maximize |
Click |
Restore |
Click |
Set Always on Top |
Click |
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Clilck |
Close |
Click |