Deltek Vantagepoint Help

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Reconcile Credit Card Statements that Do Not Contain Imported Charges

Compare your credit card statement charges to the charges entered in Vantagepoint through employee expense reports and AP disbursements to reconcile discrepancies and any missing charges.

Prerequisites: These instructions apply only if you do not import charges from a credit card statement into Vantagepoint for a credit card. Before you reconcile a credit card statement, you must post expense reports that contain credit card charges and post AP disbursements that pay a voucher by credit card.

To reconcile a credit card statement that does not contain imported charges:

  1. In the Navigation pane, select Cash Management > Credit Card Reconciliation.
  2. At the top of the Credit Card Reconciliation form, enter a partial or complete name or number in the Find statement lookup field to find and select a credit card statement.
  3. On the Charges tab, compare the charges in the grid with the credit card statement from your credit card company.
    The grid displays the posted expense report transactions that are associated with the credit card charges and AP disbursements that paid a voucher by credit card.
  4. Select the Cleared checkbox for any charge in the grid that has a matching charge on the credit card statement.
  5. Insert any missing charges that display on your credit card statement but do not have a corresponding posted charge in Vantagepoint.
    You track these missing charges, and then clear both the missing charge and the posted expense report, after the card holder enters the transactions.
  6. On the Summary tab of the Credit Card Reconciliation form, complete the following actions:
    1. In the Additional Balance field, enter any finance charges or monthly fees for a credit card statement.
    2. Review the cleared and uncleared totals to determine whether entries are missing in Vantagepoint.
    3. Verify that there is no difference between the statement ending balance (from the credit card statement) and the cleared balance plus the additional balance amount. A difference of 0 means your credit card statement balanced with the entries in Vantagepoint.
  7. If you use cash-basis accounting: After all credit charges on the Charges tab have been cleared, click Other Actions > Create cash Journal Entry to create a journal entry for the company-paid expenses on the Cash Journal Entry dialog box.
  8. After all credit card charges on the Charges tab have been cleared and the reconciliation is complete, click Other Actions > Close Statement.
    You can reopen a closed statement by selecting Other Actions > Reopen Statement