Setting up pays (payroll service or outsourced payroll)

Multi-company only. The options that appear in the New Pay window are based on the payroll type selected in

> Setup > Company > Preferences. If you see options other than the ones described in this topic, go to

> Setup > Company > Preferences > Payroll tab and verify that Payroll Service is selected in the Payroll Type field.

To set up additional pays

From the

> Setup menu, click Company > Payroll Setup > Pays.

Place the cursor one row above where you want the new pay.

Click the New button.

Enter the following information:

For

Do this

Description

Type the name of the pay. This name appears on lists and reports in Ajera.

Accrual pay

Select if the pay will be used for accrual.

Accrued hours per pay period

Only available if the Accrual pay option is selected.

Enter the number of hours to accrue every pay period.

Auto reduce

Only available if the Accrual pay option is selected.

Select to set the accrued hours to zero or reduce them at a specific time, such as year-end.

Reduce to

Only available if the Accrual pay option is selected.

Type the maximum number of hours to carry over. You can enter zero to carry over no hours

Reduce month/day

Only available if the Accrual pay option is selected.

Select the month and day when the hours are reduced.

Expense account

For pay type of Sick, Vacation, Other, or Cash Fringe.

Select the expense account for amounts entered to this pay.

For a pay type of Sick, Vacation, and Other, if the hours are entered on the paycheck, the expense account is debited with the employee's cost amount (hours x standard hourly rate).

If hours are entered in the Overhead area of the timesheet, Ajera retrieves the expense account in the following order:

Account entered on the Overhead Group item
Expense account entered on the pay specified on the Overhead Group item
Overhead account entered in company preferences

Service ID

Type the ID of your payroll service.

If this field is blank, hours entered for this pay are considered paid on the timesheet but are not sent to the payroll file.

Salary Service ID

For the Regular pay only.

Enter the ID to distinguish the salary from the hourly time on the output file.

Notes

Enter any notes.

Click Save. The pay appears in a row below the cursor. To move it, click the row and click

. Pays appear on paycheck stubs in the order listed on this window.

Concepts

About pays automatically set up (payroll service or outsourced payroll)

About creating payroll files (payroll service or outsourced payroll)

About adding pays to a paycheck

Tasks

Using a payroll service (outsourced payroll)

Designing Payroll Service Accruals Task Widgets

Creating a payroll file (payroll service or outsourced payroll)

Copying a pay (payroll service or outsourced payroll)

Changing a pay (payroll service or outsourced payroll)

Setting up pay and accrual information for a payroll service (outsourced payroll)

Entering beginning balance accruals for a payroll service (outsourced payroll)

Inactivating a pay (payroll service or outsourced payroll)

Deleting a vendor invoice for a payroll service (outsourced payroll)