Where information comes from

You'll take a look at where information comes from for timesheets, payroll, and client invoices.

It may have been some time since you set up Ajera, you may have not been the person at your firm who set up Ajera, or you may just need a quick refresher. In these cases, it will help you to know exactly where information comes from if you need to make a quick change to it.

Timesheets

Employee timesheets are divided into three areas:

Direct time
Overhead time
Hours detail for overtime or premium time

When you set up Ajera, you determine the fields and options that appear on the timesheets. Here's a look at the timesheet and where you set up the various > task fields that appear on it.

In-house payroll

(unavailable in ajeraCore unless you have the Payroll add-on)

This part of the lesson applies only if you are processing payroll in-house using Ajera.

For in-house payroll, let's focus on the payroll information for an employee. You may find that you routinely review this information, and sometimes need to make changes to it quickly.

After you run payroll through the > Manage > Payroll menu, you select the payroll and click the Edit button. The Paycheck List window appears. You can then select individual employees in the payroll and click the Edit button. The Edit Paycheck window appears.

On the Paycheck tab, you can only view the paycheck information. On the other tabs, you can change information. To locate the following tabs and fields, first click > Setup.

Edit Paycheck window > Paycheck tab

Edit Paycheck window > Pays tab

Edit Paycheck window > Taxes tab

Edit Paycheck window > Deductions tab

Edit Paycheck window > Fringes tab

Edit Paycheck window > Direct Deposit tab

Payroll service (outsourced)

This part of the lesson applies only if you are outsourcing payroll using a payroll service.

When you create the payroll file for your payroll service, Ajera automatically creates a vendor invoice that you can change to add items such as the following:

Employer tax
Benefits
Service fees to your payroll service invoice

You then open the vendor invoice and make changes as you would to any other vendor invoice (from the > Manage menu, click Vendor Invoices. On the Existing tab, select the invoice and make changes, as needed).

Here's an example of a vendor invoice that Ajera creates and the entries in it:

Client invoices

Much of the information that appears on a client invoice is determined in the following three areas in Ajera:

> Manage > Project Command Center (Project Command Center)
> Setup > Company > Preferences
> Setup > General > Invoice Formats

Review this quick reference to see, at a glance, where to make changes that you cannot make to an individual invoice: Client Invoice components quick reference .

To make changes to individual client invoices, see this topic in help ( > Help > Online Help): Changing a client invoice. To return to this lesson, click the Back button.