Common terms

Terms used in Ajera

AR and AP

Ajera was designed with the principle of keeping it simple so as to best describe the routine tasks that you perform. This is often reflected through the terminology you see on menus and windows in Ajera.

In Ajera, you do the following:

AR (Accounts Receivable)

• Work with receivable invoices through > Manage > Client Invoices.
• Record payments through > Manage > Client Receipts.

AP (Accounts Payable)

• Enter and change vendor invoices in > Manage > Vendor Invoices.
• Pay vendor invoices in > Manage > Vendor Payments.

Manage work-in-progress (WIP) through > Manage > Client Invoices.

When working with your chart of accounts and with some reports, you will see the terms, Accounts Payable and Accounts Receivable.

Prepayment

Prepayment = a retainer

In Ajera, a retainer is referred to as a prepayment. A prepayment is client cash received for services not yet performed or billed.

You also use a prepayment to hold client overpayments or unapplied payments of any kind from a client.

This differs from an invoice adjustment, where you correct, defer, hold, make nonbillable (include in project reporting but not on the invoice), or write off an invoice item.