California Creditor Debt Garnishments Formula

Costpoint now supports the California garnishment calculation to allow Payroll users to comply with the state’s garnishment regulations. This release adds a new calculation method on the Manage Employee Garnishments application to allow Payroll users to set up the new CA garnishment calculation.

 

Manage Employee Garnishments (PRMEGARN)

The Manage Employee Garnishments screen features the following updates:

• A new calculation method, (DI-(MxSMW))xP: Disposable Income - (Limit 1 Weekly Multiplier x State Minimum Wage) x Limit 1 Percentage, was added to the Limit 1 Calculation Method field.

• The Limit 1 Calculation Method field was changed from a drop-down list to a data field with Lookup.

• The following field was added to the Garnishment Calculation subtask:

Field	Description
Limit 1 Percentage	Enter the percent for Limit 1. This will be used when the Limit 1 Calculation Method is set to (DI-(MxSMW))xP: Disposable Income - (Limit 1 Weekly Multiplier x State Minimum Wage) x Limit 1 Percentage.

 

Compute Payroll (PRPCPR)

The Compute Payroll application’s garnishment calculation was updated to calculate the correct amount when the new Limit 1 Calculation Method, (DI-(MxSMW))xP, is selected for the employee on the Manage Employee Garnishments screen.

 

View Garnishments (PRQEGARN)

The View Garnishments screen features the following updates:

• A new calculation method, (DI-(MxSMW))xP: Disposable Income - (Limit 1 Weekly Multiplier x State Minimum Wage) x Limit 1 Percentage, was added to the Limit 1 Calculation Method field.

• The following field was added to the Garnishment Calculation subtask:

Field	Description
Limit 1 Percentage	This field displays a value when the Limit 1 Calculation Method is set to (DI-(MxSMW))xP: Disposable Income - (Limit 1 Weekly Multiplier x State Minimum Wage) x Limit 1 Percentage.

 

Print Data Dictionary Report (SYRDD)

The report now provides information for the new Limit 1 Percentage (GRN_L1_PCT) column on the following tables:

• Employee Garnishments Calculation Rules (EMPL_GRN_CALC)

• Employee Garnishments-Garnishment Calculation (EMPL_GRN_CALC_ADT)

Note: These enhancements require patch dbc_820_11223.

Colorado Q3 2023 SUTA Electronic Filing: Updated File Formats in the New System

The ICESA file format in the old MyUI Employer system has been updated in the new MyUI Employer+ system for Q3 2023 reporting.

The following are updates to the ICESA file format allowed by Colorado:

• Records

  • Old: The file will include two distinct types of records: the Record A and Record S.

  • New: The file will include Record S only.

• Fields

Location	Old	New
S 46	Blank	Adjustment Reason Code (0 or blank for original, 1-9 for adjustment) Numeric - Reason code for adjustment (if any) to employee wages. 0 or a blank space means original filing. Valid adjustment reason codes are 0,1,2,3,4,5,6,7,8, and 9. The code descriptions are the following: 0 or blank: Original submission 1: Employment and Wages adjusted because of incorrectly reported wages 2: Wages adjusted because worker(s) were mistakenly included/excluded 3: Employment and Wages adjusted to correct computer system, data entry or accounting errors 4: Employment and Wages adjusted because they were reported to the wrong state 5: Employment and Wages adjusted because the workers performed services for a different business 6: Employment details adjusted to reflect correct 12th of the month employment information 7: Employment and Wages Adjusted as a result of an Audit 8: SSN or name changed 9: Other
S 210	Blank	Officer Code Y or N or Blank. If blank, system will default to N.
S 212	Blank	Employment Data (Month 1) 1 if yes, 0 if no. If blank, system will default to 1 for yes.
S 213	Blank	Employment Data (Month 2) 1 if yes, 0 if no. If blank, system will default to 1 for yes.
S 214	Blank	Employment Data (Month 3) 1 if yes, 0 if no. If blank, system will default to 1 for yes.

 

Create Quarterly SUTA Tax File (PRPSMM)

The ICESA file format generated by the application reflects the following changes:

• Record A was removed.

• The new fields were added to Record S.

 

Manage SUTA Tax File Data (PRMSMM)

The following validations were removed from the application:

• Validation of Colorado's Reporting ID/UI Account Number as we no longer validate the format of the value of this field for each state moving forward.

• All validations related to Contact Information fields as Record A is no longer reported.

 

Manage SUTA Quarterly Reporting Data (PRMQRD)

The application now allows one-character adjustment reason codes.

The following Colorado adjustment reason codes were added to the S_SUTA_ADJ_RSN_CD table. You can now select these codes from the Adjustment Reason Code field lookup.

• 0 (Original submission)

• 1 (Employment and Wages adjusted because of incorrectly reported wages)

• 2 (Wages adjusted because worker(s) were mistakenly included/excluded)

• 3 (Employment and Wages adjusted to correct computer system, data entry or accounting errors)

• 4 (Employment and Wages adjusted because they were reported to the wrong state)

• 5 (Employment and Wages adjusted because the workers performed services for a different business)

• 6 (Employment details adjusted to reflect correct 12th of the month employment information)

• 7 (Employment and Wages Adjusted as a result of an Audit)

• 8 (SSN or name changed)

• 9 (Other)

 

Manage Employee Taxes (PRMETAX)

The Owner field is now the Owner/Officer field. The field now is now applicable to Colorado (CO).

Note: This change is also reflected on:

• The Taxes subtask of the Manage Employee Information screen

• View Employee Taxes screen

Ohio 2023 Tax Table Updates

Ohio updated its withholding methods effective November 1, 2023. This release applies the following:

• Update values on the Manage State Tax Tables for Ohio effective 11/01/2023.

• Update the effective date to 11/01/2023 in all Ohio tax tables.

• Set the Round W/H Amount to N on the Manage State Taxes screen for Ohio effective 11/01/2023 as the optional computer formula did not indicate rounding for the withholding deduction.

Attention: For more information, refer to: https://tax.ohio.gov/static/employer_withholding/wht_optionalcomputerformula_2023.pdf.

Note: These updates require patch dbc_820_11247.

The Do not capture application usage statistics checkbox in System Settings has been renamed to Allow Collection of Usage Statistics. As a result, you must select the checkbox to turn on data sharing and enable Costpoint's In-App Guidance that highlights new features and provides personalized tips and suggestions to improve your use of Costpoint.

If you clear the Allow Collection of Usage Statistics checkbox to stop sharing data, a message is displayed to inform you that In-App Guidance will also be disabled.

Costpoint now provides you the option to directly upload EFT files to US bank websites or systems. This eliminates some steps in the previous process where you must store generated EFT files in a repository and require other authorized personnel to retrieve the EFT files and then access your bank’s system and upload the files.

Now, you only must do a one-time setup to integrate Costpoint with your bank’s system, and you can automatically transmit EFT files to your bank in real-time without the need for manual input.

The following enhancements have been applied to Costpoint to support this feature.

 

New Tab in the Product Configuration Utility

Use the new Bank FTP tab in the Product Configuration Utility to set up and store the bank FTP server connections needed to generate and directly upload EFT files to bank systems. You must provide information such as the Bank FTP ID, connection type, FTP host, port, user, password, and company ID to set up a connection. 

After you configure the connection information, you can view the details on the new Bank Integration subtask on the Manage System Integration Accounts screen.

 

Manage System Integration Accounts

The new Bank Integration subtask has been added to the Manage System Integration Accounts screen.

This subtask displays the Bank FTP ID, Bank Login, Password, and Confirm Password fields. It only allows you to update the Bank Login, Password, and Confirm Password fields, but you cannot add, copy, or delete a record. 

The records on this subtask correspond to the bank integration information you set up on the Bank FTP tab of the Product Configuration Utility. 

If you did not set up bank integration information in the Product Configuration Utility, the Bank Integration subtask does not display.

 

Manage Company Bank Accounts (US Banks)

The new Bank Integration group box, which contains the Bank Integration ID field, has been added to this screen to allow you to link your company's bank accounts to credentials that are available on the Bank Integration subtask of the Manage System Integration Accounts screen.

The Bank Integration ID you assign to a bank account will be used to upload EFT files to your bank’s system when you select the EFT Direct Upload checkbox on the Create EFT File screen.

If you did not set up bank integration information in the Product Configuration Utility, the Bank Integration ID field is disabled.

 

Create EFT File

The new EFT Direct Upload checkbox has now been added to the Create EFT File screen. Select this checkbox to upload created EFT files directly to the website or system of the bank account you entered on the Bank Abbr field. This checkbox is displayed only if you selected ACH as the EFT Format Type and is enabled only if the Bank Abbr value you entered has a valid Bank Integration ID on the Manage Company Bank Accounts screen.

If the EFT file is generated and the upload is successful, the message “EFT File has been created and connection to the bank was successful” is displayed. However, if the connection to the bank system is unsuccessful, the message “The EFT file has been created, but connection to the bank has failed. Please upload the file directly to the bank.” is displayed, and you must manually upload the file.

Costpoint is currently being enhanced to have the feature to create ACH files for outgoing International ACH Transactions (IAT) bound for your vendors’ banks or financial institutions outside the United States. This enhancement is limited only to the creation of ACH files for IAT. Other EFT files for Non-US banks must be created using third-party tools.

Two Accounting screens have been updated to partially support this enhancement. The full functionality of the feature will be available in a future release.

 

Manage Vendors (APMVEND)

The ACH Code drop-down list has been added to the EFT Info (Non-US) subtask of the Addresses subtask.

This refers to the transaction code to be entered in positions 02-03 of the Entry Detail Record in the ACH file. It identifies the transaction as a debit or credit, and the type of account the transaction is intended for.

The ACH Code drop-down list has the following options:

• ‘22’ Live Checking Account: Select this option to indicate a credit to a live checking account.

• ‘23’ Prenote Checking Account: Select this option to indicate a credit to a prenote checking account.

• ‘32’ Live Savings Account: Select this option to indicate a credit to a live savings account.

• ‘33’ Prenote Savings Account: Select this option to indicate a credit to a prenote savings account.

You must first select the Non-US EFT Active checkbox on the Addresses subtask for you to be able to save the ACH Code you selected. If you select an ACH Code but the Non-US EFT Active checkbox is cleared, the ACH Code defaults to None when you save the record.

The ACH Code also displays on the output when you print a Current Record Information report for the EFT Info (Non-US) subtask.

 

Import Vendors (AOPUTLVU)

This screen now has updated validation rules and messages when you import a vendor that has its Non-US EFT Active flag set to Y. 

Condition	Message Type	Message
The Non-US EFT Active flag is set to Y, but the Non-US Bank ID is blank.	Warning	Non-US Bank ID (NON_US_BANK_ID) is missing for this Non-US EFT record. Non-US Bank ID is required when creating outgoing IAT Files for EFT payments.
The Non-US EFT Active flag is set to Y, but the ACH Code is blank.	Warning	ACH Code (S_ACH_TRN_CD) is missing for this Non-US EFT record. ACH is required when creating outgoing IAT Files for EFT payments.
The Non-US EFT Active flag is set to Y, but the Bank ID (ABA No.) and Bank Account fields are not blank.	Warning	Warning: Bank ABA Number and Bank Account must be null for a Non-US EFT record. The record will be imported with those values set to NULL.

The latest lists of Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation Supplement (DFARS) clauses and provisions are now available for download on the Deltek Costpoint Document Resources page. These updated lists were released by Acquisition.GOV in September 2023. You can import these files into Costpoint to apply up-to-date clauses/provisions to your contracts and subcontracts.

 

Downloading FAR/DFARS Files

You can download the latest FAR/DFARS lists from Deltek Support Center. Click the following link to go directly to the Deltek Costpoint Document Resources page:

https://deltek.custhelp.com/app/CPDocRes

On this screen, click the DFARS Download or FAR Download button to download a comma-separated values (CSV) file containing the most recent list of FAR/DFARS clauses and provisions. The downloaded .csv file is already formatted as an input file that you can import into Costpoint using the Manage FAR Library and Manage Supplemental Regulations Library applications. 

Note: The input files are designed so that you can readily import them into Costpoint. You can, however, still rename the files or change the content if necessary. 

Below each button is a Last Updated On date indicating when the file was last updated (formatted as mm/dd/yyyy).

If you need assistance in uploading the documents, click the Importing Deltek Costpoint FAR/DFARS button. This brings up a page with information on importing FAR/DFARS clauses and provisions into Costpoint.

 

Importing FAR/DFARS Files into Costpoint

See the following topic for a step-by-step procedure on importing FAR/DFARS files into Costpoint:

Importing FAR/DFARS Files into Costpoint

In the Subcontract Inquiry Details table window of the View Subcontract Inquiry screen, the following new fields are now available to provide you additional financial information for the subcontract record and to ensure subcontractor invoices do not exceed the total contract value:

• ITD Subcontractor Expenses: This field displays the inception-to-date (ITD) subcontractor posted and unposted expenses. 

• Remaining Funded Value: This field displays the remaining funded value for the subcontract. 

If no project has been associated with the subcontract record, these fields are both blank. 

Employers can now allow their employees to view and print their W-2s in the correct format from Employee Self Service. New print options are available for employees on the W-2s screen in ESS, which administrators can control through the Manage Taxable Entity Settings screen.

 

W-2s (ESMELECW2)

A new Download and Email button allows employees to download and/or email their copies of Form W-2 as a PDF file. This process is applicable only if the payroll year of the W-2 is 2023 or later. The button launches a parameter window with the following fields:

Field	Description
Payroll Year	From the drop-down list, select the tax year of the Form W-2. The printing of Form W-2 on actual forms is applicable beginning tax year 2023 only. The values in this drop-down list include the system year and the last four years. The tax years will be further limited based on the Minimum W-2 Year and Maximum W-2 Year on the Manage Taxable Entity Settinga screen. Examples: If system year is 2023 and the range of W-2 years on the Manage Taxable Entity Settinga screen is 2019-2023, then the drop-down list will have 2023 only. If system year is 2023 and the range of W-2 years on the Manage Taxable Entity Settings screen is 2023-2027, then the drop-down list will have 2023 only. If system year is 2024 and the range of W-2 years on the Manage Taxable Entity Settings screen is 2023-2027, then the drop-down list will have: 2024, 2023. If system year is 2028 and the range of W-2 years on the Manage Taxable Entity Settings screen is 2020-2029, then the drop-down list will have: 2028, 2027, 2026, 2025, 2024. The default value is the year of the current selected record.
Download	Select this option to download the Form W-2 PDF file. This is the default selection.
E-mail	Select this option to email the Form W-2 PDF file as an attachment.
Download and E-mail	Select this option to download and email the Form W-2 PDF file.
E-mail Address	This field displays the work email if specified on the Manage Employee Information screen as the default. Otherwise, it shall default from home email. You may also specify another email address.
Company Name	Enter, or click Lookup to select, the company name.
Submit	Select this button to perform the downloading and/or emailing of Form W-2.
Close	Select this button to close the parameter window.

 

Manage Taxable Entity Settings (AOMESSCS)

The Manage Taxable Entity Settings screen provides the following new fields and subtask:

Field	Description
Allow download and email of W-2s	Select this checkbox to allow employees to download or email their copies of Form W-2 (B, C, 2, Instructions).
Print only the last 4 numbers of SSN	When you select this checkbox, employees’ SSN will display only the last four numbers on the employees’ copies of the tax forms.
Tax Forms Subtask	Use this subtask to configure settings related to the electronic delivery of tax forms. This subtask contains the following fields: Tax Form: From the drop-down list, select which employee tax form to set up. Valid options are 1095-C and W-2/W-2c. From: Enter the email address that will be displayed when tax forms are sent to employees' email addresses. Subject: Enter the email subject that will be displayed when tax forms are sent to employees' email addresses. If this field is blank, then the default email subject that will be used by ESS is: <Calendar Year>space<Tax Form>. Body: Enter the email text that will be displayed when tax forms are sent to employees’ email addresses. If this is blank, then the default email text that will be used by ESS is: “The <Tax Form> is attached to this email.”

 

Print Data Dictionary Report (SYRDD)

The Print Data Dictionary Report now provides information about the following, which were added for this feature.

• SSN4ONLY_FL and ALLOW_W2_PRNTEMAIL_FL columns on the ESS_SETTINGS table

• ESS_TAX_FORMS table

Prior to this release, you can print Form W-2c only on pre-printed forms from recommended vendors. To avoid alignment problems in using pre-printed forms, Costpoint adds the ability to print Form W-2c on plain paper on the Print W-2s screen.

 

Print W-2s (PRRW2)

A new W-2c (Form with Data) group box provides the following options for printing W-2c copies to plain paper.

Field	Description
Substitute Copy A (SSA-Approved)	Select this option if you want to print a black and white Copy A. A separate PDF file for the W-3c will be created and saved in the same location as the Form W-2c Copy A. The Copy A PDF file should be printed on 8.5 x 11-inch single-sheet paper only, not on continuous pin-fed paper. The option to print only the last 4 numbers of SSN will be cleared and disabled for Copy A.
Copy 1	Select this option if you want to print W-2c Copy 1 - For State, City, or Local tax Department.
Copy D	Select this option if you want to print W-2c Copy D - For Employer.
Employee's W-2c Set (B, C, 2, Instructions)	Select this option if you want to print a set of W-2cs per employee with only one W-2c form per page. This set includes Copy B, Copy C, Copy 2, and a copy of filing instructions per employee. If you want a separate PDF file for each set of W-2cs per employee, then you must select the One PDF File per Employee checkbox.

Note: The printing of Form W-2c on plain paper is applicable beginning Tax Year 2023 only. As of this release, Deltek is still awaiting Form W-2c/Form W-3c for 2023 to be approved by the SSA. An error will be displayed if you select the Substitute Copy A (SSA-Approved) option.

 

Manage W-2Cs (PRMW2C)

The existing (b) Employer’s Federal EIN field is now the (b) Employer identification number (EIN) field.

Costpoint Essentials users can now access the following applications from the Employee, Compensation, Personnel, and Affirmative Action modules in the People domain. These applications are available if you have a Human Resources (HR) license.

Module	Area	Application Name	Application
Employee	Basic Employee Information	Update Employees for Manager Change	HSPMGR
Employee	Basic Employee Information	Update Employee Affirmative Action Plan	HAPAAPLN
Employee	Basic Employee Information	Update Salaries for Compensation Plan Changes	HSPCOMP
Employee	Basic Employee Information	Update Employee Training	HPPTRNE
Employee	Employee HR Information	Manage Employee I-9 Data	HPMI9DAT
Employee	Employee HR Information	Manage Employee State Driver's License	HPMELIC
Employee	Employee Reports	Print Employee Job Title Report	HSREMPT
Employee	Employee Utilities	Convert Race/Ethnicity Codes to New Race Codes	LDPRACE
Compensation	Compensation Plans	Manage Compensation Grades	HSMGRADE
Compensation	Compensation Plans	Manage Compensation Plans	HSMCPSET
Compensation	Compensation Plans	Manage Compensation Plan Defaults	HSMCPDEF
Compensation	Compensation Plans	Manage Compensation Plan Salary Ranges	HSMCPSAL
Compensation	Job Titles	Manage Summary Job Titles	HSMSUM
Compensation	Job Titles	Manage Functional Job Titles	HSMFUNC
Compensation	Job Titles	Manage Functional Position Descriptions	HPMFPOS
Compensation	Job Titles	Manage Detail Job Titles	HSMDETL
Compensation	Job Titles	Manage Detail Position Descriptions	HPMDPOS
Compensation	Job Titles	Print Job Title Report	HSRJOBT
Compensation	Job Titles	Print Job Title Position Description Report	HPRPOS
Compensation	Compensation Reports	Print Compa-ratio Report	HSRRATIO
Compensation	Compensation Reports	Print Employee Compensation Plan Report	HSRGRADE
Compensation	Compensation Controls	Configure Compensation Settings	HSMSET
Personnel	Personnel Information	Manage Personnel Actions	HSMREAS
Personnel	Position Requisitions	Manage Position Requisition Approvers	HPMREQA
Personnel	Position Requisitions	Approve Position Requisitions	HPMAREQ
Personnel	Personnel Controls	Configure Personnel Settings	HPMSET
Personnel	Personnel Controls	Manage I-9 Codes	HPMI9CD
Personnel	Personnel Controls	Manage Managers/HR Reps by HR Organization	HPMHRORG
Personnel	Personnel Controls	Manage Managers/HR Reps by Organization	HSMMGMR
Affirmative Action	Affirmative Action Plan Info	Manage Affirmative Action Plans	HAMAPSET
Affirmative Action	Affirmative Action Plan Info	Manage Affirmative Action Census Data	HAMCDATA
Affirmative Action	Affirmative Action Plan Info	Manage Applicant Data	HPMAPPL
Affirmative Action	Affirmative Action Reports	Print Employee Roster	HAREROST
Affirmative Action	Affirmative Action Reports	Print New Hire Analysis Report	HARNHIRE
Affirmative Action	Affirmative Action Reports	Print Personnel Action Analysis Report	HARPERS
Affirmative Action	Affirmative Action Reports	Print Promotion Report	HARPROMO
Affirmative Action	Affirmative Action Reports	Print Termination Report	HARTERM
Affirmative Action	Affirmative Action Reports	Print Training Report	HARTRAIN
Affirmative Action	Affirmative Action Reports	Print Transfer Report	HARTRANS
Affirmative Action	Affirmative Action Reports	Print Availability/Utilization Report	HARUTIL
Affirmative Action	Affirmative Action Reports	Print EEO-1 Report	HAREEO1
Affirmative Action	Affirmative Action Reports	Print Job Category Analysis Report	HARJOBGP
Affirmative Action	Affirmative Action Reports	Print Lines of Progression Report	HARPROG
Affirmative Action	Affirmative Action Reports	Print Organizational Profile Report	HARPROF
Affirmative Action	Affirmative Action Reports	Print VETS-4212 Report	HARV100
Affirmative Action	Affirmative Action Reports	Print Workforce Analysis Report	HARWORK
Affirmative Action	Affirmative Action Controls	Configure Affirmative Action Settings	HAMSET
Affirmative Action	Affirmative Action Controls	Manage Functional Job Title Hierarchy	HAMFEED
Affirmative Action	Affirmative Action Controls	Manage Job Categories	HAMJBGRP

When you generate W-2s/W-2Cs from the Create W-2 Table screen or enter the W-2s/W-2Cs on the Manage W-2s and Manage W-2Cs screens, Costpoint now stores the following information:

• Employer Tax ID

• Employer Address

• Employer Name

• Employee SSN

• Employee Name

• Employee Address

This enhancement will allow Payroll managers to reprint the employee and taxable entity information for a W-2/W-2C that displays all the W-2 data as it was at the time of the original printing and not use current data for Employer Tax ID, Employer Address, Employer Name, Employee SSN, Employee Name, and Employee Address.

 

Create W-2 Table (PRPCW2)

The application features the following updates:

• New fields were added to the FED_W2_FILE and FED_W2C_FILE tables to hold the following values:

• Employer Tax ID

• Employer Address

• Employer Name

• Employee SSN

• Employee Name

• Employee Address

• The application now populates the new fields for W-2s.

• The application now populates the following fields for W-2Cs from the saved values in FED_W2_FILE table:

• Employee SSN

• Employee Name

• Upon conversion, the application populates FED_W2_FILE and FED_W2C_FILE tables with existing employee and taxable entity data.

 

Manage W-2s (PRMW2)

The application now displays the employee’s name and address at the time of the W-2 creation using the new fields in the FED_W2_FILE table.

 

Manage W-2Cs (PRMW2C)

The application now populates the previously reported SSN and employee name from the new fields in the FED_W2_FILE table. The fields will remain enabled.

 

Print W-2s (PRRW2)

The application now populates the employer and employee name and address information from new fields in the FED_W2_FILE table. This will show the employee and employer information at the time the W-2 was created.

 

W-2s (ESMELECW2)

The application now displays the Employer Tax ID, Employer Address, Employer Name, Employee SSN, Employee Name, and Employee Address from the W-2 table (FED_W2_FILE) instead of from the associated table (TXBLE_ENTITY, EMPL). This allows employees to view the original addresses.

 

Print Data Dictionary Report (SYRDD)

The Print Data Dictionary Report now includes information about the new columns in the FED_W2_FILE and FED_W2C_FILE tables.

The United States Congress passed the Secure Act 2.0 which requires employees who made above a certain amount in the prior year to make catch-up contributions to a post-tax Roth individual retirement account (IRA) instead of a pre-tax 401k. The act was originally set to go into effect in 2024 but was later delayed until 2026.

To address the requirements of the new legislation, Costpoint added a new report to display employees who qualify for catch-up contributions, their deductions, age, and income. On the Manage Federal Taxes screen, a new field was also added to hold the prior year’s income requirement threshold for Roth IRA’s.

In addition, the Secure Act 2.0 section 127 permits employers to offer short-term emergency savings accounts (ESAs) to non-Highly Compensated Employees. A new deduction was added for Emergency Savings Accounts.

 

Print Employees Eligible for Retirement Catch-Up (PRPCATCHUP)

Use this screen to print information relating to employees over 50 with catch-up retirement contributions. Print this report any time to see if employees have reached their catch-up limit or to determine which employees meet the high-income threshold for the previous year.

You can print the report for:

• All or one pay cycles

• A specific date in time which will be used to calculate employee ages, YTD contributions, and deductions, and determine the previous year for wage purposes.

• Specific deduction types (Deferred or Roth only)

• Employees by earning group (High earners, regular earners, or both types)

• Employees by age group

The application will use the new Roth Catch-Up Wage Threshold field on the Manage Federal Taxes screen to determine the threshold for high earners. The report displays the employee’s prior year earnings, age, earning type, deduction code, deduction type, YTD deduction amount, contribution code, contribution type, YTD contribution amount, and the total YTD deduction/contribution amount. When the first sort is by employee, the report has a subtotal for each employee for YTD deduction/contribution amounts and the total of deduction/contribution amount.

 

Manage Federal Taxes (PRMFTI)

The Manage Federal Taxes screen adds the following field:

Field	Description
Roth Catch-Up Wage Threshold	Enter the prior year wage threshold amount that was defined by the U.S. government at which retirement contribution catch-ups will be required to be in a post-tax Roth IRA. This amount will be used by the Print Employees Eligible for Retirement Catch-Up screen to determine which employees must make retirement catch-up contributions to a post-tax Roth IRA.

 

Manage Deductions (PRMDED)

A new Emergency Savings Accounts (ESA) deduction type, which can be used by employers who offer short-term ESAs to non-Highly Compensated Employees, was added to the Manage Deductions screen.

The Internal Revenue Service (IRS) requires that the Substitute Black-and-White Forms W-3 and W-2 (Copy A) for Tax Year 2023 must comply with the IRS Publication 1141. Forms W-3 and W-2 (Copy A) must be approved by Social Security Administration (SSA).

The Print W-2s application was updated to reflect the updated forms. The changes to the forms are as follows:

2023 Form W-3

• Changed Form W-3 tax year from 2022 to 2023

• Updated the Reminder section instructions to show tax year 2023

• Updated the E-Filing section to show filing deadline of January 31, 2024

• Updated the When to File Paper Forms section to show filing deadline of January 31, 2024

• Updated the Revised date to 08/23

2023 Form W-2

• Changed the Form W-2 tax year from 2022 to 2023

• Updated the Revised date to 08/23

The IRS provides the following reminders to employers:

• Do not mail your company’s payroll to the Copy A mailing address. You must mail your forms to the address listed on Form W-3.

• Do not truncate the employees’ SSN on Copy A of Forms W-2.

• Verify that the template prints on each W-2 submission before you mail them to the SSA.

• Approvals are valid for only one tax year (January through December). In general, each new filing season requires new approval, even if the official form does not change.

• All forms and data must be printed in non-reflective black ink only.

• Both the top Form W-2 and the bottom Form W-2 must have the Void checkbox printed on the form.

• Please ensure printed versions of the approved forms meet the required margin guideline. The top, left, and right margins for Form W-2 (Copy A) and Form W-3 are 0.50 inches (½ inch).

Attention: For more information, refer to:

• Employer Form W-2 Filing Instructions & Information: https://www.ssa.gov/employer/

• New IRS instructions for electronic filing requirements for Forms W-2: https://www.irs.gov/forms-pubs/new-electronic-filing-requirements-for-forms-w-2

• 2023 General Instructions for Forms W-2 and W-3: https://www.irs.gov/pub/irs-pdf/iw2w3.pdf

The new Profit and Loss by Program application (Organization Budgeting » Profit and Loss Reports) displays the labor and non-labor resources assigned to programs as well as the org budget program trends for the selected fiscal period.

On the Details subtask, the row directly beneath each revenue and expense line item displays the org budget program name, assigned orgs, and related accounts.

For orgs that are not assigned to any program, the program row displays Unassigned.

Refer to the online Help for more information.

The Customize Standard Labels screen (Admin » System Administration » Workspace Customization) in Costpoint was updated to include the Budget Sheet labels, enabling you to customize these labels wherever they display within Planning.

Note: To learn about modifying the labels, refer to the online Help for Customize Standard Labels.

From the Customize Standard Labels screen, you can customize the following labels:

• Consultant

• Consultant Hour

• Material

• Material Handling

• Other Direct Cost

• Revenue

• Service Center

• Staff Hour

• Subcontractor

• Subcontractor Hour

• Travel

The modified versions of the labels are applied wherever they display in Costpoint Planning. To illustrate the difference between un-customized and customized labels, several images follow below.

The following is an example of the standard (un-customized) Staff Hours budget sheet label:

In Project Budgets/EACs, for example, the standard (un-customized) label still displays:

The following is an example of the same label customized:

In Project Budgets/EACs, for example, the custom label also displays:

Other labels customized on the Customize Standard Labels screen may also be applied to the Planning interface. For example:

I

The text shown above, for example, displays on the Planning menu as follows:

To improve compatibility with Web Services and enhance usability, the Create Top Level Budget/Outlook screen (Organization Budgeting » Budget/Outlook Processing) was converted from a maintenance application to a process application.

• The Create button was removed.

Instead, after you select screen settings, click the Process icon () to run the utility.

• The Parameter ID and Description fields were added to the header area.

These fields enable you to save your selections for reuse, either by using Query to find the ID or by using the ID for a scheduled job.

Note: Also due to the conversion, the underlying application ID was changed from bnp_oapaom5 to bnp oapbotl.

The Resource Search Criteria section of the Advanced Search screen includes two new search fields:

• Trainings

• Courses

Previously, details for trainings and courses were aggregated under Skills.

This enhancement applies to Advanced Search in the following applications:

• Resource Planning

• Project Budgets/EACs

• New Business Budgets

Select your desired value for each field, and then click Find Resources to display the employees that possess the specified skills, trainings, and courses.

If you want to configure the drop-down selection criteria, use the following applications to add, delete, or modify items:

• For Skills, go to Manage Skill Codes (Accounting » Accounts Payable » Vendor and Subcontractor Controls).

• For Trainings, go to Manage Training Codes (Accounting » Accounts Payable » Vendor and Subcontractor Controls).

• For Courses, go to Manage Courses (People » Employee » Education, Skills, and Training Controls).

To improve compatibility with Web Services and enhance usability, the action buttons (for example, Create EAC) on the Project Budget/EAC Mass Utilities screen (Project Budgeting » Controls and Utilities) were converted to drop-down list items in a new Process field. For example:

Note: The Process drop-down list is dynamically updated based on the option selected from Status under Budget. In earlier versions, the action button was either enabled or disabled based on the status. Now, the Process drop-down list displays only actions that are valid for the currently selected budget or EAC.

The area of the screen where projects were selected for processing is now replaced by a Selection Ranges section, which includes a Projects drop-down list that provides options for processing all, one, or a range of projects. For example:

If you select Range from Projects, the Start and End fields are enabled, where you can click to select the starting and ending project IDs, respectively, for processing. For example:

Conversely, if you select One, only Start is enabled, and neither field is enabled if you select All.

Since the utility is now a processing application, click the Process icon () after you set all parameters.

Note: Due to the conversion, the underlying application ID was changed from bnp_bgmbpmu to bnp_bgpbpmu.

In New Business Budgets (Planning » New Business Budgets), the Analysis by Period subtask (formerly named Burdened Cost) now includes revenue amounts in addition to the cost amounts. This update enables Planning to calculate and display the profit amount and the profit percentages on both cost and revenue.

The inclusion of revenue along with raw and burdened cost amounts, and the subsequent profit calculations, provides a more complete analysis of budget performance per period.

Revenue is totaled at the top of the report and expense is totaled at the bottom, directly above profit.

Revenue can be expanded to display the revenue totals per budget category.

As part of this update, the Audit Budget Group Details application (Organization Budgeting » Budget/Outlook Processing) now includes the added revenue amounts and the profit calculations. To display these details, select Project and then from the Format drop-down list, select Analysis by Period.

The Budget/Outlook Resource Schedule screen (Organization Budgeting » Labor Analysis Reports) now includes budget program details.

When you run the report with Combined selected, the Details subtask contains a new Program Desc column. For example:

The value that displays in Program Desc populates from the Program ID column, which is located on the Labor Utilization and Non-Labor Dollar subtasks of the Organization Budgets/Outlooks screen.

The Program Desc column is blank if:

• The line is for a non-org budget type, such as EAC or NB. 

• The line is for an org budget type (OBud or OOLK) but no budget program is assigned. 

In preparation for an enhancement that will allow you to add start and end dates to each employee, vendor, and vendor employee in a project workforce in Costpoint, updates have been made to several applications.

This future enhancement will allow you to limit an employee’s or vendor employee’s work time within the project. In addition, you will not need to remove employees from the workforce, and you will be able to perform a historical review of project workforce records.

 

Updated “Workforce” Label  

The “Work Force” label on field names in the following applications has been changed to “Workforce”: 

• Approve Work Assignments (SMPWRKA) 

• Link PLC Rates to Employee/Vendor (PJMPWFRT) 

• Manage Contracts (CTMCNTR) 

• Manage Opportunities (CTMOPP) 

• Manage Project Templates (PJMQTPLT) 

• Manage Project User Flow (PJMBASIC) 

• Manage Work Assignments (SMMWRK) 

• Mass Add Project Master Data (PJPMADD) 

• Print Data Dictionary Report (SYRDD) 

• Print Project Master Report (PJRBASIC) 

• Print Project Setup Report (PJRSETUP) 

• Synchronize Project Master Data and Project Edit Data (PJPSYNCH) 

• View Work Assignment Status (SMQWA) 

 

New Columns on Tables 

Start Date and End Date columns have been added to the following database tables: 

• DEL_PROJ_E_LAB_CAT 

• DEL_PROJ_EMPL  

• PROJ_EMPL 

• PROJ_EMPL_LAB_CAT 

• PROJ_VEND 

• PROJ_VEND_EMPL 

• PROJ_VEND_EMPL_PLC 

• PROJ_VEND_LAB_CAT 

These tables are used by the following applications: 

• Import Project Master Data (PJPPREP) 

• Manage Employee Work Force (PJMWORK) 

• Manage Vendor Employee Work Force (PJMVEWRK) 

• Manage Vendor Work Force (PJMVNWRK) 

 

Start and End Dates Included in Import

The Import Project Master Data application has been updated to include the new Start Date and End Date fields in the input file when importing project workforce records. Affected input file layouts include the following: 

• PROJ_EMPL.csv (Manage Employee Work Force) 

• PROJ_EMPL_LAB_CAT.csv (Manage Employee Work Force » Assign PLC to Employee Work Force subtask) 

• PROJ_VEND.csv (Manage Vendor Work Force) 

• PROJ_VEND_LAB_CAT.csv (Manage Vendor Work Force » Assign PLC to Vendor Work Force subtask) 

• PROJ_VEND_EMPL.csv (Manage Vendor Employee Work Force) 

• PROJ_VEND_EMPL_PLC.csv (Manage Vendor Employee Work Force » Assign PLC to Vendor Employee Work Force subtask) 

Updated Data Dictionary Report

The Data Dictionary report now includes the Time & Expense (T&E) data dictionary table. In addition, the underlying Admin model now exposes data from Costpoint, Planning, and T&E for the data dictionary. 

Print PO Header NAICS Code Business Size and Size Standards on Purchase Order

You can now save the NAICS Size Standards in the PO Header and include the following on the printed PO regardless of business size:

• PO header business size

• size standards

To support this enhancement, the following updates were made to the Procurement Data module:

• SBA_SIZE_USD and SBA_SIZE_EMP fields have been added to the PO Header, PO Header Change, and PO Header History data.

• A Print NAICS SBA Size Standards for All Bus. Size option has been added to the Purchase Order prompts.

• The “SBA Size” label on the printed report has been renamed “SBA Size Standards”.

• Under Select Buyer(s), buyers are now formatted as Buyer Name (Buyer ID) instead of Buyer ID - Buyer Name.

The My Timesheets section of the Home Dashboard now also displays and links to timesheets that have a status of Missing. The list includes missing timesheets for the previous 10 timesheet periods.

In addtion, to improve the efficiency of querying timesheet data from the Home Dashboard or other areas of Costpoint, such as Business Intelligence, the underlying timesheet summarization tables within Time & Expense are now immediately updated when timesheets are saved, including any automatically calculated overtime.

To improve general usability for the Resource Schedules/Leave screen, the following updates were applied:

• The Leave Requests hyperlink was moved from the Resource Name column to the Pending Leave Weekly Hours column. Click this link to view the Leave Request popup table, which displays all leave requests for the selected year and any other future leave requests.

• The Resource column cell now links to the Resource Work Schedule Dates calendar subtask/table. Click the Resource hyperlink to display this table, which shows the resource’s entire calendar for the work schedule as selected in the query. 

• The Resource Work Schedule subtask was updated so it can be closed. To enable you to reopen the subtask, a new Resource Work Schedule button was added.

Note: This button disables when a query is pending.

• Pending Leave Requests can now be opened as a separate subtask.

The following enhancements were made to both Timesheet functionality and display to promote ease of use.

 

Reposition Work Schedule in Split Screen View

After you select Work Schedule from the More menu, you can drag it to the right side of the Timesheet application screen in Split Screen view. This layout can be saved.

 

Timesheet Correction Reverses Status When No Changes Made

As a convenience for users, the timesheet correction process was amended so that, if no changes are implemented after the user clicks Correct, a notice displays reading, "No changes were made to this Timesheet." When the user clicks OK to dismiss the warning, this has the effect of performing an Undo Correct action, and the timesheet returns to its original state.

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