Locations Tab

Use the Locations tab to enter the locations where the expenses will be incurred for this expense authorization.

Note: This tab only displays if the authorization type is configured to track multiple locations.

Screen Fields

Field

Description

Add Location

If no locations currently display, click the Add Location hyperlink in the first row of the table to display the Locations dialog box, where you can provide details about the locations where expenses were incurred. The Locations dialog box includes the following fields: Country – Click to select the country. State - Click to select the state. City - Click to select the city. County - Click to select the county. Location - Click to select the location. Comment - Enter explanatory text if desired. Select a Favorite Location - From the drop-down list, you can select any location previously saved as a favorite. This action completes the other location fields by default. Apply - Click this button to apply the location selections to the expense report. To add additional locations, click the Add Location button to reopen the Locations dialog box.

Field	Description
Delete	To delete a location from the table, select the check box next to the row you want to remove and click Delete.
Add to Favorites	Click this to add a selected location to your list of favorites. After it is added, it is available in the Select a Favorite Location drop-down list when you add locations from the Locations dialog box.
Delete Favorites	Click this remove a location from your list of favorites.
Location	This field in the table displays a hyperlink: For new expense reports, click the Add Location hyperlink to add a location to the table. For existing expense reports where locations information has been added, click the text hyperlink to display the location details. The location information displays in Locations dialog box, where you can view or edit it. If your system administrator has configured default locations for per diem expenses, the default location displays in the Location field. You can override the default by selecting a different location. When you select a location, the start and end dates, per diem location information, and ceiling amount for the expense are set accordingly.
View (Per Diem) Rates	Click the View link to view per diem rates for the selected location. Note: This link only displays for per diem locations and after you have selected at least one location.
Start Date	Click to select the starting date for this location. By default, the date in this field is derived from the From field within the Purpose tab. If you change the From date of an existing expense authorization while working in the Purpose tab, Time & Expense will prompt you to update the date in this field. If there are multiple locations, Time & Expense automatically updates the Start Date of the first location and will prompt you to enter end dates and start dates for the remaining locations.
End Date	Click to select the ending date for this location. The date you select automatically populates the End Date field. By default, the date in this field is derived from the To field within the Purpose tab. If you change the To date of an existing expense authorization while working in the Purpose tab, Time & Expense will prompt you to update the date in this field. If there are multiple locations, Time & Expense automatically updates the End Date of the last location and will prompt you to enter end dates and start dates for the remaining locations.
Comment	This field displays any comments regarding this expense estimate. If no comments have been entered, this field is blank.
Submit	Click Submit to sign the expense authorization.
Exit	In Wizard mode, click this to exit without saving the draft.
Back	In Wizard mode, click this to return to the Purpose tab.
Continue	In Wizard mode, click this to continue to the Default Charges tab.