Manage Client Receipts (Existing tab) window
Use the Existing tab of this window to change a client receipt.
If you double-click a row in the main table, related fields for one of the following appear:
Main table
All fields are view only.
| Field | Description |
|---|---|
|
Bank |
The bank associated with the receipt or credit memo If blank, the receipt is pending deposit. |
|
Date |
The date of the receipt or credit memo |
|
Receipt type |
Indicates if the item is a client receipt, miscellaneous receipt, or credit memo |
|
Client / Payer |
For a receipt, the issuer of the payment. For a credit memo, the client associated with it. |
|
Method |
The method of payment, such as check or wire transfer |
|
ID |
Optional identification number for the receipt, such as a check number or routing ID |
|
ABA |
Optional identification for the receipt. It is the number that you write on the deposit slip for the receipt. |
|
Amount |
The amount of the receipt or credit memo |
|
Status |
Displays any status information, such as a void, NSF, beginning balance, or if the project billed amount was reduced |
|
Notes |
Any notes about the receipt or credit memo |
|
|
Indicates whether there are any attachments, which are made by linking to related files The column displays
|
if there are attachments. Client receipt (appears when you double-click a client receipt)
| Field | Description |
|---|---|
|
Client |
Displays the client associated with the receipt |
|
Show all invoices |
Select to display all unpaid invoices. |
|
Receipt date |
Displays the date of the receipt |
|
Method |
The method of payment, such as check or electronic funds transfer (EFT) |
|
ID |
Optional identification number for the receipt, such as a check number or routing ID |
|
ABA |
Optional identification for the receipt. It is the number that you write on the deposit slip for the receipt. |
|
|
Click to add, change, or open attachments. Linked files must be in a shared location for other people to open them (for example, on a shared network or a website). |
|
Pay by phase |
Select to display invoice distributions by phase instead of activity. |
|
Amount |
The amount of the receipt |
|
Notes |
Any notes or comments about the receipt |
|
Project |
The project |
|
Invoice |
The invoice number |
|
Date |
The invoice date |
|
Invoiced |
The original amount of the invoice |
|
Paid |
The amount previously paid on the invoice |
|
Credited |
The amount of any credit memos that were issued for the invoice |
|
Due |
The amount of the invoice that is unpaid. When this field is highlighted in red, you cannot save the entry. |
|
Sales tax |
The unpaid sales tax on the amount due. Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab). When this field is highlighted in red, you cannot save the entry. |
|
Pay |
If this check box is selected, the invoice is to be paid by the receipt. |
|
Amount |
If the Pay check box is selected, this field contains the amount of the invoice to pay. When this field is highlighted in red, you cannot save the entry. |
|
Sales tax |
The sales tax on the amount you are paying. Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab). When this field is highlighted in red, you cannot save the entry. |
Distributions (appear when you click the plus sign): |
|
|
Activity type or phase |
The activity type, or phase if you selected the Pay by phase check box. |
|
Invoiced |
The original billed amount of the distribution |
|
Paid |
The amount previously paid on the distribution |
|
Credited |
The amount of credit memos that were issued for the distribution |
|
Due |
The amount of the distribution that is unpaid |
|
Sales tax |
The unpaid sales tax on the amount due Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab). |
|
Pay |
If selected, the distribution is to be paid. |
|
Amount |
If the Pay check box is selected, this field contains the amount to of the distribution to pay. |
|
Sales tax |
The sales tax on the amount of the distribution you are paying Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab). |
Prepayments table: |
|
|
Project |
The project |
|
Pay |
If this check box is selected, either all or part of the receipt is a prepayment. |
|
Amount |
The amount of the prepayment |
|
Refunded |
The amount of any refund |
Miscellaneous receipt (appears when you double-click a miscellaneous receipt)
| Field | Description |
|---|---|
|
Payer |
The firm or person issuing the payment |
|
Receipt date |
Displays the date of the receipt |
|
Method |
The method of payment such as check or wire transfer |
|
ID |
Optional identification number for the receipt, such as a check number or routing ID |
|
ABA |
Optional identification for the receipt. It is the number that you write on the deposit slip for the receipt. |
|
|
Click to add, change, or open attachments. Linked files must be in a shared location for other people to open them (for example, on a shared network or a website). |
|
Amount |
The amount of the receipt |
|
Notes |
Any notes or comments about the receipt |
|
Account |
The account to credit for the amount of the distribution |
|
Department |
If you selected an account that has a type of income, billable cost, expense or other income, enter the department to credit for the amount of the distribution |
|
Amount |
The amount of the receipt to pay |
Credit memo (appears when you double-click a credit memo)
| Field | Description |
|---|---|
|
Client |
Displays the client associated with the credit memo |
|
Show all invoices |
Select to display all unpaid invoices. |
|
|
Click to add, change, or open attachments. Linked files must be in a shared location for other people to open them (for example, on a shared network or a website). |
|
Date |
Displays the date of the credit memo |
|
Reduce project billed amount |
If selected, the amount billed is reduced by the amount of the credit memo. |
|
Credit by phase |
Select to display distributions by phase instead of activity. |
|
Amount |
The amount of the credit memo |
|
Notes |
Any notes or comments about the credit memo |
|
Project |
The project |
|
Invoice |
The invoice number |
|
Date |
The invoice date |
|
Invoiced |
The original amount of the invoice |
|
Paid |
The amount previously paid on the invoice |
|
Credited |
The amount of any previous credit memos for the invoice |
|
Due |
The amount of the invoice that is unpaid |
|
Sales tax |
The unpaid sales tax on the amount due Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab). |
|
Credit |
If selected, all of the invoice is credited |
|
Amount |
The amount of the invoice to credit |
|
Sales tax |
The total amount of sales tax on the invoice Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab). |
Distributions (appear when you click on plus sign): |
|
|
Activity type or phase |
The activity type, or phase if you selected the Credit by phase check box |
|
Invoiced |
The original billed amount of the distribution |
|
Paid |
The amount previously paid on the distribution |
|
Credited |
The amount of any previous credit memos for the distribution |
|
Due |
The amount unpaid on the distribution |
|
Sales tax |
The unpaid sales tax on the amount due Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab) . |
|
Credit |
If selected, the distribution is to be credited |
|
Amount |
The amount of the distribution to credit |
|
Sales tax |
The total amount of sales tax on the invoice Appears only if you selected Apply sales tax on the Billing tab in company preferences. Ajera automatically calculates this amount based on the sales tax rate you entered for the project or phase (in the Project Command Center > Project Info tab > Billing subtab). |
