How Ajera calculates finance charges
Ajera creates one finance charge invoice for each client’s project that
has outstanding invoices (as determined by the options you selected on the 
> Setup >
Ajera bases the amount of the finance charge on the total outstanding invoice amount as of the finance charge date. Any payments or credits applied after the finance charge date reduce the outstanding amount Ajera uses to calculate finance charges.
Ajera calculates finance charges when:
- the Create
finance charges check box is selected for the client in >
- the total past due balance
for a client’s project is more than the minimum balance you specified
on the > Setup >
In calculating finance charges, Ajera considers
- an invoice past due when
the invoice date plus the grace period days (as specified on the > Setup >
- the total of outstanding
invoices within the grace period for the client/project is more than the
minimum balance due (as specified on the > Setup >
- the finance charge amount
is greater than the minimum finance charge (as specified on the > Setup >
If there are multiple outstanding invoices for a client’s project, Ajera calculates finance charges for each outstanding invoice and then sums them to create one finance charge for the client/project.
Invoices considered for finance charges
To see invoices that Ajera considers for finance charges, view the Client Invoice Aging report using the following options:
- From the >
- Enter an Aging Cutoff date that equals the finance charge date.
- Click
(Customize) and make the following selections:
- For the Sort Order select Client.
- For the Date Basis, select the Invoice Date.
- Clear the Use drilldown check box.
- Clear the Include finance charges check box.
|
Note: |
Payments or credits applied after the finance charge date reduce the outstanding amount Ajera uses to calculate finance charges. |
Finance charge formula
(Days / 365 days) * (Annual Finance Charge Rate) * Invoice outstanding balance
How Ajera determines the finance charge amount
Ajera determines the number of days using one of the following methods:
- Days past the grace period if no finance charges were created for an outstanding invoice.
- Days since the last finance charge if finance charges were created for an outstanding invoice.
|
Note: |
If
the invoice date is earlier than the Finance Charge Start Date (as specified
on the |
Days past the grace period
Ajera uses the grace period days (as specified on the > Setup >
Example:
Annual Finance charge rate = 18%
Minimum balance = 100.00
Minimum finance charge = $10.00
Grace period = 30 days
Client 100 and Project A
Invoice date = 6/15/07
Invoice balance outstanding = $1000
Finance charge date = 7/31/07
Days = Finance charge date - (Invoice date + Grace period days)
7/31/07 - (6/15/07 + 30 days) = 16 days
Finance charge calculation
(16 / 365) * .18 * 1000 = 7.89
Since 7.89 is less than the Minimum finance charge amount of $10 the finance charge invoice will be created for $10.
Days since the last finance charge
To see the last finance charge date for the invoice:
- Select >
- Use
(Change View) to see
- finance charges for all dates.
- both paid and unpaid finance charges.
- (optional) finance charges for only a specific client or project.
If finance charges appear on the list, then Ajera calculates the days as the difference between the date of the most recent finance charge and the finance charge date entered for the new charges.
Example:
Client 200 and Project B
Last finance charge date = 5/31/07
Invoice balance past due = $1500.00
Finance charge date = 7/31/07
Days = Finance charge date – Last Finance charge date
7/31/07 - 5/31/07 = 61 days
Formula for calculating finance charge
(61 / 365) * .18 * 1500 = 45.12
