Edit Paycheck window
Main window
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Description |
View only - The description of the payroll |
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Pay date |
View only - The date when employees are paid |
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Period beginning date |
View only - The first day of the pay period |
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Period ending date |
View only - The last day of the pay period |
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Pay period |
View only - The frequency of the payroll, such as weekly or monthly.
Only employees set up ( |
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Status |
View only - The status of the check
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Allow tax override |
If selected, you can make changes to the taxable, subject-to, and tax amounts on the Taxes tab. Change taxable, subject-to, and tax amounts only after making any other changes on the window, as other changes cause Ajera to recalculate these amounts. |
> Paycheck tab
This tab is a view-only summary of the employee's paycheck. It contains the information that appears on the employee's paycheck stub. You use the other tabs on this window to make changes to the paycheck. A negative net pay is highlighted in red.
Pays tab
Columns for Project, Phase and Activity appear for information associated with timesheet entries. If you want to enter additional pays for projects, you must do so through the Manage > Time & Expense menu.
Ajera calculates the salary amount based on the pay rate closest to the period-end date.
| Field | Description |
|---|---|
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Pay |
The type of pay |
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Calculation |
The calculation method for the way you want to calculate the pay. If the pay is tracking hours, Ajera automatically selects the Hours Times Rate calculation method. |
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Basis |
For a pay based on a calculation method using a percent, this field contains the amount on which to calculate the percent. |
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Hours |
The number of hours to be paid Hours you add or change here do not update the employee's timesheet or appear on the Employee Utilization report. |
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Rate |
Does not appear if the employee is salaried The pay rate for the employee. You can add or change rates that are not associated with a timesheet entry. |
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Amount |
The amount of the pay |
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These additional columns appear when you click a pay to expand it if you selected to set up processing of multiple state withholding on one paycheck ( |
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Project, phase, activity |
The project, phase, and activity associated with the timesheet entry |
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State |
The state tax associated with this entry |
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Local |
The local tax associated with the entry |
Taxes tab
If you
change tax amounts and want to return to the original default amounts,
click 
(Refresh).
| Field | Description |
|---|---|
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Federal filing status |
Displays the filing status the employee entered on the W-4 form, as
entered when setting up employees ( |
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Federal exemptions |
Displays the number of withholding allowances that the employee entered
on the W-4 form, as entered when setting up employees ( |
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Additional federal withholding |
The amount of any additional federal withholding that the employee entered
on the W-4 form, as entered when setting up employees ( |
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State filing status |
Displays the filing status that the employee entered on the employee's
state withholding form, as entered when setting up employees ( |
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State exemptions |
Displays the number of exemptions that the employee entered on the employee's
state withholding form, as entered when setting up employees ( |
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State additional withholding |
The amount of any additional state withholding that the employee entered
on the employee's state withholding form, as entered when setting up employees
( Change it for this paycheck, as needed. |
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Tax |
The name of the tax. |
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Calculation |
The calculation method for the way you want to calculate the tax If the tax is for state unemployment, leave the default calculation method of Taxable Times Rate. |
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Taxable |
The taxable basis of the tax |
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Subject to |
The amount subject to tax that falls under any maximum limit |
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Rate |
For a tax based on a calculation method using a rate or percent, this field contains the rate used to calculate the tax. |
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Employee tax |
The amount of this tax withheld for the employee |
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Employer tax |
The amount of this tax paid by the employer |
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Addl SWH |
The amount of any additional state withholding added to this check |
Deductions tab
| Field | Description | ||
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Deduction |
The name of the deduction |
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Calculation |
The calculation method for the way you want to calculate the deduction
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Basis |
For a deduction based on a calculation method using a percent, this field contains the amount on which to calculate the percent. |
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Rate |
For a deduction based on a calculation method using a rate or percent, this field contains rate to use to calculate the deduction. |
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Amount |
The amount of the deduction |
Fringes tab
| Field | Description |
|---|---|
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Fringe |
The name of the fringe |
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Calculation |
The calculation method for the way you want to calculate the fringe |
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Basis |
For a fringe based on a calculation method using a percent, this field contains the amount on which to calculate the percent. |
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Rate |
For a fringe based on a calculation method using a rate or percent, this field contains rate to use to calculate the fringe. |
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Amount |
The amount of the fringe |
Direct Deposits tab
| Field | Description | ||
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Routing number |
Displays the routing number which identifies the employee's bank, as
entered when setting up employees ( |
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Account |
Displays the account number where the employee wants the funds deposited,
as entered when setting up employees ( |
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Account type |
Displays if the bank account is a savings or checking account, , as
entered when setting up employees ( |
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Amount |
Displays the amount of the direct deposit, as entered when setting up
employees ( You can change this amount if the direct deposit is not for the net pay. If you change the amount to zero, Ajera deletes the row. If the direct deposit is for a prenote, the amount contains zero and is for display only.
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