Creating reporting entities

unavailable in ajeraCore unless you have the Departments add-on

About reporting entities

Reporting entities are groups of departments that represent various divisions in your firm for which you want to print financial statements. The reporting-entity structure typically mirrors your corporate structure, but also allows optional reporting combinations beyond that.

There are two ways to create reporting entities:

• Without organizational levels

• With organizational levels

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Without organizational levels

You do not need to use organizational levels if your corporate structure is simple or consists of one layer (for example, your company consists of three departments that are of equal weight: Architectural, Interior, and Landscape).

Follow these steps:

1. From the Setup menu, click Company > Financials > Reporting Entity.
2. Click the New button.
3. In the Description field, enter a name for the reporting entity.
4. In the table, select the Use check boxes for the departments that belong in the entity. You can use a department in as many reporting entities as you want.
5. Click Save.

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With organizational levels

If your corporate structure consists of multiple layers and you have created organizational levels, you can use the organizational levels to create reporting entities.

Follow these steps:

• Create reporting entities for the lowest organizational level first.
• Then, create reporting entities for the next organizational levels.
• If needed, create reporting entities outside the organizational-level structure.

Step 1: Creating reporting entities for the lowest organizational level first

1. From the > Setup menu, click Company > Financials > Reporting Entity.

1. Click the New button.
2. In the Description field, enter a name for the reporting entity.
3. In the Organizational Level field, click and select the lowest organizational level displayed, to identify the entity with that organizational level.

For example, in the graphic above, you would select City as the lowest organizational level.

5. In the table, select the Use check boxes for the departments that belong in the entity.
6. Click Save.
7. Continue this process until you create all the reporting entities for the lowest organizational level.

Step 2: Creating reporting entities for the next organizational levels

1. In the Report Entity List window, click the New button.
2. In the Description field, enter a name for the reporting entity.
3. In the Organizational Level field, click and select the next organizational level up (for example, the second-lowest level), to identify the entity with that organizational level.

Only reporting entities for the preceding organizational level (the lowest level, for example) appear in the table.

For example, in the graphic above, you would select State as the second-lowest organizational level and create reporting entities by selecting City reporting entities, which appear in the table.

4. In the table, select the Use check boxes for the reporting entities that belong in this reporting entity.

Note:

You can select a reporting entity only once. When you create another reporting entity, Ajera makes the Use check boxes for the selected entities unavailable. If no reporting entities appear in the table, verify that the organizational level below the selected level contains reporting entities.

5. Click Save.
6. Working upward, level by level, continue this process until you create reporting entities for each level in your corporate structure.

Step 3: Creating reporting entities outside the organizational-level structure (optional)

1. From the > Setup menu, click Company > Financials > Reporting Entity.

1. Click the New button.
2. In the Description field, enter a name for the reporting entity.
3. In the table, select the Use check boxes for the departments that belong in the entity.
4. Click Save.