Paying vendor invoices
You can pay multiple vendor invoices partially or in full using checks, credit/debit cards, direct deposit, or electronic funds transfers (EFT).
Ajera remembers the last payment method selected while paying invoices and that method will select the next time you pay invoices. If you selected to pay with a credit/debit card, Ajera also remembers the card number.
Before you begin
- Set up bank accounts
- Set up credit cards
- Set up vendors
- Set up company preferences to print vendor account IDs on checks
To pay vendor invoices
- From the
>
Multi-company only. You must first select a company. You can pay invoices for that company using only that company's bank accounts.
- Do one of the following:
- Click Select All to select the Pay check box for all invoices with invoice amounts.
- To clear the Pay check boxes, click Clear All.
- Click
(Change View). - Select to filter by:
| Field | Description |
|---|---|
|
Date Type |
Types:
If you select a date type, do one of the following:
|
|
Vendor |
Vendor name from the vendor list |
|
Vendor Type |
The vendor type associated with the vendor |
| Project | The project associated with the vendor |
| Direct deposit vendor |
Vendors set up for direct deposit |
| Invoice amount due |
|
- Select by vendor, invoice, or invoice distribution:
| To pay by | Do this |
|---|---|
|
Vendor |
|
|
Invoice |
|
|
Invoice distribution |
|
(plus sign) next to a vendor to view its invoices.- Click a column heading to sort by that column. Ajera prints checks in the order that they appear in the table.
| Note: |
If you pay multiple vendor invoices with one check, Ajera lists the first 14 vendor invoices on the check stub and summarizes the remaining invoices in one line item. |
- Click Pay.
- Select one of the following payment options (Click here to see all of the fields and descriptions available for each payment option):
Note: If you choose to pay with a debit card, credit card, or EFT, you can record negative balances and allow zero balance payments to vendors.
- Print check now - select the bank account, check number, and check date. Ajera prompts you to print the check. Learn more about Ajera check printing tips.
- Paid with manual check - select the bank account, check number, and check date. Ajera creates bank entries but does not print a check.
- Paid with debit/credit card - select the bank account issuing the debit or credit card, reference number, increment check box (to increment each payment made for the same vendor), and date paid. Ajera creates bank entries but does not print anything.
- Paid with EFT- select the bank account (excluding credit cards), reference number, increment check box (to increment new payments for the same vendor), and date paid.Ajera creates bank entries but does not print anything.
If the increment check box is selected, Ajera increments the Reference number associated with the bank entries that were paid by EFT.
- Direct deposit - select the bank account, reference (optional), increment (optional), and date paid. Ajera opens a direct deposit dialog where you can confirm the direct deposit path, effective date, reference, file ID modifier, and standard entry code class.
| Note: |
Only vendors set up to support direct deposit payments can pay invoices with direct deposit (Setup > Vendors > Direct Deposit tab). If a vendor has the Prenote option selected in Setup > Vendors > Direct Deposit tab and you try to pay the vendor's invoice with direct deposit, those invoices will not be processed.
|
- Optional: Select Print direct deposit/EFT file copy to save a file copy of the direct deposit.
- Optional: Select Email and Save Remittance Advice to save a copy of the Remittance Advice report and have it attached to the email.
- If the Email and Save Remittance Advice option is selected, in the Save PDF to field, select a location to save the Remittance Advice report.
| Note: | This option is only available if the Paid with debit/credit card, Paid with EFT or, Direct depositoptions are selected. |
- Click OK.
