List Tab

Use the list tab to view the list of journals, their statuses, and any related approvers. The List tab does not display financial information. The List tab enables you to create, copy, and reverse journals. You create a journal or select a journal in the List tab and then go to the Journal Entry tab to create, prepare, approve, and reverse entries in manual journals.

Contents

This pane lists all of the journals.

Field	Description
	Hover your cursor in this column to see the total number of items in the upper pane of the List tab. Click in this column to access actions such as inserting a row, deleting selected rows, and modifying the grid.
	Click to display the New Journal dialog and create a journal.
	Click to cancel the selected journal.
	Click to display the Create Copy/Reverse Journal dialog, where you can reverse, reverse/copy, or copy the selected journal.
	Displays a graphic indicator of the journal's status.
Status	Displays the journal's status: 10: Under preparation, the status that is assigned when you create a journal. 20: For approval; you have finished with the journal and sent it for approval. 40: Approved. 50: For booking; the journal is approved and is ready to be booked (posted). 60: Booked; the journal has been posted to the ledger. It is locked and cannot be edited. You can only change a journal that has this status by creating a secondary journal that has a reversing impact on the journal whose status is Booked. Note: Any journal that has not yet been posted to the ledger is considered to be open.
Journal Type	Displays the type of the journal. Most journal types are predefined and cannot be changed; they are often created as the result of automatic, system-defined processes. Examples of predefined journal types include Automatic Payments, Settlement of Payments, WIP Adjustments, Bank Reconciliation, Sales Invoices, and Time Entries. The journal types Daily and Salaries are not predefined. You can rename these journal types and use them as appropriate to your organization's accounting procedures. You can configure these journal types via Settings > Finance > Journal Types.
Number	Displays the journal number. Each journal is assigned a unique number when you create it.
Created	Displays the date on which the journal was created.
Created by	Displays the name of the user who created the journal.
Booked by	Displays the name of the user who booked the journal, if the journal has been booked.
Description	A journal narrative that is applied manually by a user, but is not mandatory.

Lower Pane

This pane displays information about the approvals of journals. Approvals are configured by role via (in the toolbar) > Company Approvals > Finance Journal Approval.

Field	Description
	Click to display the Journals List Approvers List Dialog and add an approver.
	Click to remove the selected approver. You can only remove manually added approvers. You cannot remove an approver who has already approved a journal.
	Hover your cursor in this column to see the total number of items in the lower pane of the List tab. Click in this column to access actions such as inserting a row, deleting selected rows, and modifying the grid.
	Displays the journal's approval status, which can be one of the values described for this column in the upper pane.
Role	Displays the approver's role.
Employee	Displays the name of the approving employee in the designated role.
Approval Date	Displays the date on which the journal was approved.
Approved By	Displays the approver's name.