The columns on the Contract grid provide a summary of the contract information related to the current project.
The
Budget Type option on the Plan Settings dialog box allows you to specify how you want to view the plan's amounts, at billing, at cost, or both. After you select the budget type, there are
Billing
and/or Cost options that display to indicate how you are viewing your plan. If both options display, you can switch between them and the contract's amounts, chart information, and grid details will update to reflect your selection. The Contract page is different from other Navigator Planning pages because if you are using Vision Multicurrency, when you can switch between these options you will view the contract amounts in the plan's billing currency or project (cost) currency. If you are not using Vision Multicurrency, the contract amounts do not change when you switch between billing and cost.
If your firm uses Vision Multicurrency, the currency in use is indicated next to the
Billing
and
Cost options. For example,
Billing (USD)
displays if you are viewing the plan at billing and in U.S. dollars. The Project Currency is always used when viewing projects and plans at cost. The currency used when viewing projects and plans at billing is determined by a Vision Configuration setting that your system administrator selects. See the Use Project and Billing Currencies online help topic for more information on currencies.
Note: The Accounting tab in
determines your access rights to labor costs rates and amounts in Navigator. When you select the Cost option, some information may not display because of your security access. See the Security Settings and Labor Cost Amounts online help topic for more information.
Contents
The columns on the Contract grid have different functionality depending on if you are using Vision 7.2 or Vision 7.3. Refer to the appropriate section within each column description for your application.
These columns display for each project's WBS row's amount in
. Amounts on the Contract grid in Navigator auutomatically update when changes are made to these columns and the data is saved and refreshed.
| Field | Description |
|---|
| Level
|
This non-editable column displays the name of the WBS element, as specified in
.
|
| Labor
|
Vision 7.2
This non-editable column displays the labor contract amount for each WBS element.
Labor Contract = Compensation - Direct (or Indirect) Expenses Contract
The amounts in this column display in the Contract column on the Labor planning grid.
Vision 7.3
This non-editable column displays the direct labor contract amount for each WBS element.
The values in this column default from the
Direct Labor field on the Budget & Revenue tab in
. The values in the Labor column automatically update when changes are made to the Direct Labor field in Vision and the data is refreshed.
The amounts in this column display in the Contract column on the Labor planning grid.
|
| Direct or Indirect Expenses
|
Depending on the type of project you are using, this column displays one of the following:
| Project Type
|
Column Name
|
Displays
|
| Regular
|
Direct Expenses
|
Direct expenses contract amount for the selected WBS element.
|
| Promotional or Overhead
|
Indirect Expenses
|
Indirect expenses contract amount for the selected WBS element.
|
Vision 7.2
This column is important for determining how much of your project's compensation is for direct expenses and how much is for labor.
When the project has a Navigator plan, you can use this column to indicate how much of the WBS element's compensation is either direct expenses or indirect expenses.
- If expenses are not planned on the Expenses page, you can enter an amount in this column.
- If expenses are planned on the Expenses page, you can use the
Fill button to populate the column. This copies the direct or indirect expenses planned amounts entered on the Expenses planning page into this column for the planned WBS level. You can then modify these amounts directly in the column, as needed. If amounts were not planned at the project's lowest WBS level, the amounts are spread to lower levels.
Note: Navigator cannot spread the amounts in this column when the
Project Fee Entering Method in Vision is set to
At All Levels, and the
Expenses Planning Level is set to
Project, and the project has associated phases and tasks. Or, if the
Expenses Planning Level is set to
Phase
and the phase has associated tasks. See the Spread Expense Amounts on Contract Grid online help topic for more information.
When the project has one or more Vision plans, this column displays the planned direct expenses if
Compensation is set to include labor and direct expenses in the
For Vision plans viewed in Navigator, compensation equals: setting in
. The calculation is as follows:
Compensation = Direct Expense Contract + Labor Contract
Amounts entered in this column do not change planned amounts on the Expenses planning grid. However, as you enter these amounts, the Labor column on this page and the Contract Breakdown and Contract Calculations charts update immediately without requiring a refresh or save.
The sum of the amounts in this column, plus the amounts in the Reimb. Expenses column, display in the Contract column on the Expenses planning grid.
Vision 7.3
The values in this column default from the Direct Expense field on the Budget & Revenue tab in
. The
Direct Expense values automatically update when changes are made to the Direct Expenses field on the Budget & Revenue tab and the data is refreshed.
Note: Regardless of the
Project Type, the
Total Contract on the Contract planning grid is calculated as follows: Labor + Direct or Indirect Expenses + Direct Consultants + Reimbursable Expenses + Reimbursable Consultants
An indicator displays to alert you when compensation exceeds direct expenses.
|
| Compensation
|
This non-editable column displays the compensation amount from the Budget & Revenue tab in
.
|
| Consultants
|
If using Vision 7.2, this column is labeled Consultant Fee. If using Vision 7.3, this column is labeled
Direct Consultants.
This non-editable column displays the consultant amount for each WBS element on the Budget & Revenue tab in
. The amount represents the consultant contract amount.
Note: The sum of the amounts in this column plus the amounts in the
Reimb. Consultants column display in the
Contract column on the Consultants planning grid.
|
| Reimb. Expenses
|
This non-editable column displays the planned reimbursable expense amount for each WBS element on the Expenses planning grid. This amount represents the reimbursable expense contract amount. The values in this column default from the
Reimbursable Expense field on the Budget & Revenue tab in
. The
Reimb. Expense values automatically update when changes are made to the
Reimbursable Expense field in Vision and the data is refreshed.
Note: The sum of the amounts in this column plus the amounts in the
Direct Expenses//Indirect Expenses column displays in the
Contract column on the Expenses planning grid.
|
| Reimb. Consultants
|
This non-editable column displays the planned consultant amount for each WBS element on the Consultant planning grid. This amount represents the reimbursable consultant contract amount. The values in this column default from the
Reimbursable Consultant field on the Budget & Revenue tab in
. The
Reimb. Consultant value automatically updates when changes are made to the
Reimbursable Consultant field in Vision and the data is refreshed.
Note: The sum of the amounts in this column plus the amounts in the
Consultant Fee column displays in the Contract
column on the Consultants planning grid.
|
| Reimb. Allowance
|
This non-editable column displays the monetary amount that represents your company's reimbursable allowance amount, which should include all expenses that will be reimbursed to your company by the client.
Vision 7.2
If a WBS element's
Reimb. Allowance amount does not equal the sum of the row's
Reimb. Expenses and
Reimb. Consultants columns, a red flag displays in the corner of the cell. Navigator checks each WBS row amount and displays a flag on all rows that meet this criteria. This provides a quick way to identify WBS elements where the planned reimbursables are greater than the reimbursable allowance.
Vision 7.3
The project's reimbursable allowance is automatically calculated by summing the
Reimbursable Consultant and
Reimbursable Expense fields.
|
| Total Contract
|
This non-editable column displays the project's total contract amount, which is the sum of all labor, expense, and consultant contract amounts.
|