Process Employee Personal Expenses Paid for with a Company Credit Card

Personal expenses that employees pay for with a company-issued credit card that must be repaid to the company can be processed using the Credit Card feature when you import charges from your credit card statement.

To process employee personal expenses that are paid for with a company credit card, complete the following steps:

1. Import the personal expense charge into Vision in Accounting > Credit Cards > Credit Card Reconciliation.
2. Enter an expense report in Time & Expense > Expense Report.
   1. In the Credit Card pane on the Expense Report form, select and add the imported charge to the expense report.
   2. In the expenses grid on the Expense Report form, enter the category in the Category field that is associated with the general ledger account that is set up for personal expenses. The general ledger account prefills in the Account field in the grid for the expense. If categories are not required by your company, enter the general ledger account for personal expenses directly in the Account field.
3. Employees repay the charge through a payroll deduction or through a reduction on the next expense report that they submit.
   • If employees repay through a payroll deduction, they use the personal charges general ledger account to manually record the payroll withholding or to provide the withholding amount to a third party payroll service.
   • If employees repay by reducing a future expense report, they can enter a second line on the expense report specifying the personal charges account and not specifying it as company paid. This will reduce the employee liability by the amount of the personal charge.