Currency Override Dialog Box

If you use the Multicurrency feature, you can use the Currency Override dialog box to select a different transaction currency for the current transaction or to override the exchange rate used for the current transaction.

This dialog box is available for certain transactions that you enter in the Transaction Center or for expense report items that you enter in Time & Expense > Expense Report.

Location

To display the dialog box, complete the following steps:

1. From the Vision Navigation menu, click Time and Expense > Expense Report.
2. On the Expense Report Selection dialog box, create a new expense report or open an existing expense report.
3. On the toolbar of the Expense Report form, click Currency.

Contents

Fields

Field	Description
Transaction Currency	From the drop-down list in this field, select the currency for the transaction. If this field is display-only, the transaction currency is determined by the bank that you entered for the transaction.
Payment Currency	This field displays only for transactions that involve a cash payment. From the drop-down list in this field, select the currency for the payment. For employee expense reports in Time & Expense > Expense Report, the payment currency is determined by the functional currency of an employee's company, so the Payment Currency field is display-only.

Exchange Override Sections

One or two Exchange Override sections display on this dialog box, depending on whether or not the transaction has both a transaction currency and a payment currency.

• If the transaction has a separate transaction and payment currency, a separate Exchange Override section for each displays below each Transaction Currency and Payment Currency field.
• If the transaction does not have a separate payment currency, only the Transaction Currency field and an Exchange Override section for the transaction currency display on the dialog box.

Fields in the Exchange Override Section

The fields listed below are included in the Exchange Override sections for both the transaction currency and the payment currency. Use these fields to override the default exchange rate or the transaction date, which determines the exchange rate that applies to the transaction.

Field	Description
Method	From the drop-down list, select a method for calculating the exchange rate for the transaction: None — This field prefills with None. Select another method. Date — Select this method if you want Vision to use a date that is different from the transaction date to determine the exchange rate to use for the transaction. Enter the date in the Date field. Rate — Select this method to use an exchange rate for the transaction that is different than the default exchange rate set up in Configuration > General > Daily Exchange Rates. Enter the rate in the Rate field. If the transaction currency is the same as the functional currency, you must instead override the date or rate at the detail level (on the appropriate line in the transaction or expense report grid). Vision displays a dialog box message that indicates the conflict.
Date	If you select Date in the Method field, enter the date that you want to use in place of the date on which the transaction took place. You can enter a date in this field or click and select the date from the calendar.
Rate	If you select Rate in the Method field, enter the rate to use to override the default currency exchange rate set up in Configuration > General > Daily Exchange Rates.