Add a New Prints and Reproductions File

You can add a new prints and reproductions file in Transaction Entry.

To add a new file, complete the following steps:

1. From the Vision Navigation menu, click Transaction Center > Transaction Entry.
2. In the Transaction Type field on the Transaction Entry form, select Prints and Reproductions.

   The transaction type list is filtered based on your security role's access rights. If you use Vision Multicompany, this list is further refined based on the active company. See the Accounting tab of Role Security (Configuration > Security > Roles) for more information.

3. Click New.
4. On the New File dialog box, complete the following actions:
   1. In the File Name field, enter a name for the transaction file.
   2. If this will be a recurring transaction, select the Recurring option.
   3. In the End Date field, enter or select the ending date for the transaction file.
   4. If you use Multicurrency, use the Currency field to specify the currency for the file.
   5. Optional. In the Control Total field, enter an amount.
   6. Click OK.

   The dialog box closes and the transaction file opens on the Prints and Reproductions form.

5. Complete the header fields on the Prints and Reproductions form to specify the reference number, date, and description.
6. To specify line items for the transaction file, add rows to the grid; each row represents a single line item.

   Option	Description
   To add a new line item	Place the row selector on the row above where you want to add the new line item and click Insert.
   To add a new line item that is similar to an existing one	Place the row selector on the row that you want to copy and click Copy. Modify the data on the new row.
   To delete a line item	Place the row selector on the row and click Delete.

7. Click Save.

   The fields below the grid display summary information for the transaction file.