Trial Balance

Use the Trial Balance report to verify that your debits equal your credits for the period.

The Trial Balance lists the following information for each account:

  • Opening Balance — The opening balance of the account at the beginning of the specified period.
  • Debits — The total debits posted to this account during the specified period.
  • Credits — The total credits posted to this account during the specified period.
  • Closing Balance — The closing balance of the account at the end of the specified period.

Deltek recommends that you use the Trial Balance report and the Account Analysis report to confirm that all transactions were posted, that the transactions were posted to the correct accounts, and that the correct amounts were posted.

Configuration Settings

You can only generate the cash-basis version of this report if the Enable Cash-Basis Reporting option is selected in Configuration.

The Organization Record Access setting for your role on the Roles form (Configuration > Security > Roles) determines the organizations for which you can see data on this report.

Account Groups

You can use account groups to organize accounts on financial reports.

Multicurrency

If you use the Multicurrency feature, the report may display amounts in different currencies. If the report contains a total for amounts in a mix of currencies, the report displays #### instead of an amount.

If the report displays amounts in different currencies, it is suggested that you also include currency symbols or currency codes. To do that, click the Layout tab in the Options dialog box and click in Currency to open the Format Currency dialog box. You may want to use the currency code in place of the currency symbol when the report includes more than one currency with the same currency symbol. For example, U.S. dollars and Canadian dollars both use $ as the currency symbol. If you use the code, the report displays USD and CAD instead of the symbol.

An alternative to mixing currencies on the report is to select a presentation currency. When you generate the report, Vision converts all amounts to the presentation currency. The advantage of this method is that you can make meaningful comparisons between amounts, and the report can display meaningful totals.

Options Dialog Box

Use the Options dialog box to specify reporting options for a report. Depending on the report, the dialog box contains one or more of the following tabs: General, Sorting/Grouping, Columns, Budget, Metrics, User Defined Sections, Activity, Drill Down, Layout, and Graph.

Related Topics:

  • Display the Trial Balance
    The Trial Balance is a General Ledger report.
  • Trial Balance General Tab
    Use the General tab to select report options for the Trial Balance report and to save sets of options for reuse.
  • Trial Balance Columns Tab
    Use the Columns tab to select or clear columns, change column sequence, provide new column labels, set column widths, or select number and date formats.
  • Drill Down Tab of the Options Dialog Box
    Use the Drill Down tab to select the types of data for which you can drill down from amounts to supporting detail when you preview a report. When you preview a report, Vision displays the amounts from which you can drill down in blue. Click an amount to see supporting detail for that amount.
Parent Topic: General Ledger Reports Overview