Expense Detail General Tab

Use the General tab to select report options for the Expense Detail report and to save sets of options for reuse.

Contents

Field	Description
Report Name	You can change the default report name.
Create Activity	To create activities in the Calendar/Activities application when you generate the report, select this check box. When you generate the report, Vision displays the Activity dialog box so that you can enter the activity information. Vision then creates an activity for each project included on the report.
Project Base Rollup	Use Project Base Rollup to summarize information for projects that use a standard numbering system. For example, if the first five characters of your project number represent a master contract, you can summarize (roll up) information for all projects that have a common master contract number. The Project Base Rollup slider box displays the number of characters in your firm’s project numbers. For example, if your firm uses a 10-digit project number, the slider box displays 1234567890. A project number can also include up to two delimiters (for example, 12-345.67890). A phase total is the total of all occurrences of that phase across the base project. A task total is the total of all occurrences of that task across the base project. To roll up project numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Subtotal or Summarize on Base Number	If you set a project base rollup, use the field immediately below Project Base Rollup to select how you want Vision to display the project data: Subtotal on Base Number — Select this option to display a group header at the beginning of each group of projects that matches the base rollup and then list each project in full detail. After the last project in the group, the report displays a group total. Summarize on Base Number — Select this option to display totals for each group but no project detail.
Phase Base Rollup	Use Phase Base Rollup to summarize report information for phases that use a standard numbering system. The Phase Base Rollup slider box displays the number of characters in your firm’s phase numbers. For example, if your firm uses a 7-digit phase number, the slider box displays 1234567. A phase number can also include one delimiter (for example, 12345.12). You can roll up the base phase and still display information by task. When you do, a task total is the total of all occurrences of that task across the base project. For example, the total for Task 00001 is the total of all Task 00001s in the base project. To display only phases and tasks, use the Project Base Rollup slider to cover the project number completely. To roll up phase numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Task Base Rollup	Use Task Base Rollup to summarize information at the task level for tasks that use a standard numbering system. This option is only available if you use tasks. The Task Base Rollup slider box displays the number of characters in your firm’s task numbers. For example, if your firm uses a 3-digit task number, the slider box displays 123. This option works in the same way as the project and phase rollup options. For example, if the first two characters of your task number represent a department, you can roll up information for all tasks that have the same department number. To show only tasks, use the Project Base Rollup and Phase Base Rollup sliders to cover the project number and phase number completely. To roll up task numbers, drag a slider to cover the characters that you want rolled up. You can drag a slider from the left side of the slider box, the right side, or both sides.
Final Totals	Select this check box to include a line at the end of the report that displays totals for all amount columns.

Field	Description
Report At	Select one of the following rate options: Billing — Select this option to display monetary amounts at billing rates. This option is only available if the Reporting at billing rates option is selected on the Accounting System Settings form (Configuration > Accounting > System Settings). Vision automatically clears the Print Direct Expenses option and the Print Direct Consultant Expenses option on the Expenses tab of the Options dialog box. Cost — Select this option to display monetary amounts at cost rates. This option is only available if the Reporting at burdened rates option is not selected on the Accounting System Settings form (Configuration > Accounting > System Settings). Vision automatically selects the Print Direct Expenses option and the Print Direct Consultant Expenses option on the Expenses tab of the Options dialog box.
Report In	If Report At is Cost, indicate in which of the following types of currency you want Vision to display monetary amounts: Project Currency Billing Currency Project's Functional Currency Presentation Currency — Use the Presentation Currency and Exchange Rate as Of options to specify the currency and the date to use in calculating exchange rates. If Report At is Billing, indicate in which of the following types of currency you want Vision to display monetary amounts: Billing Currency — The currency is based on the setting for the Use billing currency not Project currency option on the Reporting tab of the Accounting System Settings form. When Use billing currency not Project currency is selected, the monetary amounts are displayed in the project's billing currency. When that option is not selected, the amounts are displayed in the project currency. Presentation Currency — Vision uses a single currency to display all monetary amounts. Use the Presentation Currency and Exchange Rate as Of fields to specify the currency and the date to use to determine exchange rates.
Presentation Currency	If you select Presentation Currency in Report In, select the currency in which you want the report to display monetary amounts. The drop-down list includes all currencies enabled for use by your enterprise. Vision presents all amounts on the report in the currency you specify, even though projects might not share a common project currency, billing currency, or functional currency. Vision uses the date you specify in Exchange Rate as Of to determine the exchange rates to use to calculate the amounts.
Exchange Rate as Of	If you select Presentation Currency in Report in, specify the date that you want Vision to use to determine the exchange rates used to calculate the presentation currency amounts from the project currency amounts. Enter the date directly in the field or click and select the date.