Run a Bonus Payroll

You manually select employees and enter bonus amounts for bonus payroll runs.

To run a bonus payroll, complete the following steps:

1. From the Vision Navigation menu, click Human Resources > Payroll > Payroll Processing.
2. On the Select Posting Run dialog box, select a payroll run and click Open, or click New to create a new payroll processing run.
3. On the General tab of the Payroll Processing form, set the Run Type option to Bonus.

   Vision sets the Process Type field to Manual Select.

4. Enter information in the remaining fields on the General tab of the Payroll Processing form.
5. Click the Employee Review tab and open the employee records that you want to include in the run.
6. Click Selected for this payroll processing run.
7. Enter the bonus amount in one of the following fields:
   • Gross Pay field — If you enter the bonus amount in the Gross Pay field, Vision posts the amount to the account specified at the Bonus Cost field on the Payroll Setup form. When you do this, Vision categorizes the pay as bonus pay for the employee. If the Calculate gross from net amount check box is checked, you must clear it before you can enter an amount in the Gross Pay field.

     Alternatively, you can enter the exact amount of the bonus in the Net Pay field and have Vision calculate the gross pay amount for you, using the Calculate gross from net amount field. When you select Calculate gross from net amount and then enter an amount in the Net Pay field, Vision determines the gross pay, taking into account withholdings and taxes, and enters the correct amount in the Gross Pay field. After this calculation is complete and after you run the bonus run, Vision posts the amount to the account specified at the Bonus Cost field on the Payroll Setup form and categorizes the pay as bonus pay for the employee, the same way Vision does this if you manually enter the Gross Pay, as described in the previous paragraph.

   • An other pay field — If you enter the bonus amount in one of the other pay fields (your firm may have tailored the name of these fields, for example calling one Bonus), Vision posts the amount to the account specified at the corresponding Account field on the Other Pay Setup tab of the Payroll Setup form. When you do this, Vision categorizes the pay as other pay for the employee.

   You can specify a portion of the bonus as Gross Pay and the rest of the bonus as other pay.

8. Review and modify the employee’s withholding information and click Save.

   Only withholdings set up to be applied during bonus payrolls have associated amounts. This information is specified on the Payroll Withholding Codes Setup form.

9. If you selected more than one employee, use the arrow buttons to scroll to the next record and specify bonus pay for each employee you want to include.
10. Click Process > Draft Run.

    Vision produces a Draft Payroll Journal for this bonus payroll run including the information that will be processed during this run.

11. Review the Draft Payroll Journal and modify employee information if necessary.
12. When you are satisfied that the information is correct, click Save.

Postrequisites: Process checks and payroll direct deposits, if applicable.