Form W-2 Processing Form

Use the Form W-2 Processing form to enter your employer W-2 information, such as tax identification codes and FICA settings.

Location

To display the form, complete the following step:

From the Vision Navigation menu, click Human Resources > Payroll > Form W-2 Processing.

Contents

Toolbar Options

Field	Description
Generate Work File	Enter information in the fields on the form, then click this option to generate a work file. The work file is a snapshot of the data from the employee payroll database that will be used to generate W-2 forms.
Edit	Click this option to open the W-2 Form Editor, from which you can edit or print forms for individual employees. This field is only enabled after you successfully generate a work file.
Electronic Filing	Click this option to open the Form W-2 Electronic File Reporting dialog box, from which you transfer the data in the work file to a format suitable for electronic reporting.
State IDs	Click this option to open the State ID List dialog box, from which you insert state tax identification numbers for states for which you have withheld taxes for employees.
Print	Click this option to preview or print W-2 related forms and worksheets. The reports include all employees in the work file except for those for whom you selected Exclude this employee from W-2 reporting on the Form W-2 Editor form. Advanced Printing — Click this option to open the Form W-2 Advanced Printing Options dialog box and set layout, sort, and margin options. Preview W-2 Form — Click this option to open the W-2 form in a Preview window. From this window you can review, download, print, or email the report. Print W-2 Form — Click this option to open the Print dialog box and select your printing options. Preview W-3 Worksheet — Click this option to open the W-3 Worksheet in a preview page window. From this window you can review, download, print or email the report. Print W-3 Worksheet — Click this option to open the Print dialog box and select your printing options. If your firm uses the Deltek First Vision Essentials cloud version of Vision, the Print option is not available. You can preview reports onscreen and then print the reports from the Preview window.
Help	Click this option for online help about W-2 Form Processing.

Fields

Field	Description
Processing W-2 year	Select the W-2 processing year from the drop-down list.
Employer's identification number (EIN)	Enter your firm's federal tax identification number. The federal government assigns this number to your company. If you do not know your company’s EIN number, contact the general help desk at the IRS.
Employer's Name	Vision displays your firm's name, as entered on the General tab of General System Setup.
Employer's Address	Address information appears in Box C of the W-2 form. The address and phone number also display on payroll check stubs when you preview payroll checks, print the checks, and email remittances when employees are paid by electronic funds transfers (EFT). This allows financial institutions to see the payer's address and phone number when check stubs are presented as documentation of wages.
Address 1	Enter the first line of your firm's address.
Address 2	Enter additional address information, if needed.
City	Enter the city where your firm is located.
State	Enter the state where your firm is located.
ZIP	Enter your firm's ZIP code.
Phone	Enter your firm's phone number.
FICA Settings for W2 Year	Vision populates FICA Setting fields based on federal tax tables.
Social Security Wage Base	This field displays the maximum taxable Social Security wages for the selected W-2 processing year. Vision populates this value, based on federal tax tables.
Social Security Percentage	This field displays the Social Security percentage (employee portion) for the selected W-2 processing year. Vision populates this value, based on federal tax tables. Vision multiplies this percentage by the employee’s Social Security wages to determine if the actual amount withheld was within $5.00 of the amount expected when generating the work file. If the amount is not within $5.00, Vision prompts you with a message for each employee whose actual withholding does not fall within the expected range. Research any differences.
Medicare Percentage	This field displays the Medicare tax percentage (employee portion) for the selected W-2 processing year. Vision populates this value, based on federal tax tables. Vision multiplies this percentage by the employee’s Medicare wages to determine if the actual amount withheld was within $5.00 of the amount expected when generating the work file. If the amount is not within $5.00, Vision prompts you with a message for each employee whose actual withholding does not fall within the expected range. Research any differences.